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One HR system for crews who are never in the office — punch in from the field, and payroll gets it right the first time.
Free, no-obligation consult — just a real person.
Official ERPNext Partner
In business since 2011 · 200+ clients
It's the 3rd of the month. The trenching crew was at four different sites last week, the splicing team worked a night callout, and two men took leave that nobody wrote down. The HR executive is on the phone to three supervisors trying to reconstruct who was where, while the payroll run waits. By the time salaries go out, someone has been short-paid, someone else has been paid for a day they weren't there — and both of them will be at the office door tomorrow. The people doing the work are never where the paperwork is.
That was the daily reality at Quebec Communications Pvt. Ltd., an Ernakulam-based telecom infrastructure contractor founded in 2016 by Mr. Suresh K Pillai. The company deploys optical fibre cable, delivers turnkey connectivity solutions, does fibre splicing and HD directional drilling, and runs 24×7 OFC maintenance for telecom operators, cable TV networks and internet service providers across South India. Its workforce was growing fast — and it was scattered across sites by design, not by accident.
Acube, an Official ERPNext Partner, put the whole HR operation on ERPNext and gave every field employee a mobile app to reach it from wherever the day's work took them. The headline result: a 50% reduction in the time spent processing attendance and leave, and 40% fewer payroll discrepancies.
In business since
Clients served
ERP projects
Work by referral
| Client | Quebec Communications Pvt. Ltd. |
| Location | Ernakulam, Kerala, India |
| Industry | Telecom infrastructure & optical fibre services |
| Engagement | ERPNext HRMS implementation + custom mobile HR app |
that produced payroll errors and administrative delays month after month.
, shift adherence and workforce allocation — planning a crew meant making phone calls.
for field staff to see or manage their own HR information.
over employee records and approvals, even as the headcount grew. > The cost of staying as-is: on a field workforce, an attendance system nobody can reach from the field isn't a system — it's a monthly reconstruction exercise. Every hour HR spends chasing a supervisor is an hour not spent on hiring for the next project, and every payroll correction spends trust you can't easily earn back.
A tailored solution that pairs ERPNext as the single record of truth with a mobile-first HR interface for the people who never sit at a desk — designed around how an OFC contractor actually staffs a day, then configured to fit:
| Capability | What it gives you |
|---|---|
| ERPNext HRMS deployment | Employee master data, attendance, leave workflows, salary structures and shift policies configured to the company's own operational model — one place where an employee record actually lives. |
| Custom mobile HR app | Field employees punch in and out, request leave, check balances and receive HR notifications — usable even in low-connectivity areas, which is where fibre work happens. |
| Real-time data sync | Mobile entries flow straight into ERPNext, so HR and finance work from accurate, current data instead of a week-old picture. |
| Self-service for employees | Staff see their own attendance, leave balances and records without asking anyone — transparency that removes an entire category of disputes. |
| Approvals on the go | Managers approve leave and requests from their phone, so an approval no longer waits for someone to be back at the office. |
| Attendance, leave & payroll automation | Captured data feeds salary processing directly, cutting the manual re-keying where errors were being introduced. |
| Training & rollout support | Step-by-step onboarding for both field and office staff, so the shift from manual to digital HR actually landed. |
The month-end scramble stopped being a scramble. Attendance arrived as it happened rather than being reconstructed afterwards, and payroll ran on data that had already been checked by the person it belonged to.
| Outcome | Impact |
|---|---|
| Attendance & leave processing | 50% reduction in time spent |
| Payroll discrepancies | 40% decrease through automated data capture |
| HR & finance manual workload | 30% reduction |
| Field staff experience | Increased transparency and satisfaction |
| Growth readiness | A scalable HR foundation for expansion across regions and service lines |
That last line matters more than it reads. The company's constraint on growth had quietly become administrative: every new crew added another set of records somebody had to chase. With HR on ERPNext, adding people and adding regions stopped being an HR problem.
We mapped how shifts, callouts and leave actually work on a fibre project before configuring anything — which is why the ERPNext setup matched the company's operational model rather than forcing it into a generic HR template.
The mobile app was designed for low-connectivity sites and for people wearing gloves in the sun. If a field-facing HR tool is inconvenient, it doesn't get used, and the data goes back to being manual.
Step-by-step onboarding for both field and office staff turned a manual-to-digital transition into a normal week, instead of a change everyone quietly resisted.
ERP work doesn't finish at launch — policies change, headcount grows, new service lines appear. Long-term ERPNext support is how the system keeps fitting.
In business since 2011, an Official ERPNext Partner, 200+ clients, 100+ ERP projects, and 70% of our work comes by referral.
Official ERPNext Partner
Yes — that is exactly the case here. Quebec Communications' crews punch in and out from a mobile app at the site they're working on, and those entries sync into ERPNext in real time, cutting attendance and leave processing time by 50%.
It was built for that. The HR app is usable in low-connectivity areas and syncs with ERPNext when a connection is available, so a weak signal at a trenching site doesn't cost an employee their attendance record.
By removing the re-keying. Attendance and leave are captured once, at source, by the employee it concerns, then flow straight into salary processing — which is how payroll discrepancies fell 40% and HR and finance shed 30% of their manual workload.
Yes. Approvals happen from the phone, so a supervisor on site can clear a leave request the same day rather than leaving it pending until the next office visit.
They did here. The app is deliberately simple — punch in, request leave, check your balance — and we delivered step-by-step onboarding for both field and office teams as part of the rollout, which is what made the manual-to-digital shift stick.
If your people work at sites rather than at desks — construction, MEP, facilities, maintenance, logistics — the problem is identical and so is the fix: one HR record everyone can reach from where they actually are.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011