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Manage projects, sites, procurement, subcontractors and costs on one platform built for construction — and see budget-vs-actual the day it moves, not the day it's too late.
Free, no-obligation consult · No forms — just a real person.
Official ERPNext Partner
In business since 2011 · 200+ clients
The project looked profitable on the estimate. Then steel was bought above rate, a subcontractor over-claimed on an RA bill, site material walked off without an indent, and retention slipped through unbilled. Nobody saw the margin bleed until the final account — because site progress lived in WhatsApp, procurement ran on phone calls, and committed cost was a number you only learned after the money was spent. On construction, margin doesn't vanish in one big leak; it dies by a thousand untracked cuts.
Acube's ERPNext-based Construction & Project Management ERP connects BOQ, procurement, site execution and accounts so every cost ties back to its project and cost centre in real time. You see committed cost before you commit it, bill RA and progress claims cleanly, and protect margin on every job — at 60–80% lower total cost of ownership than SAP or Dynamics, with no per-seat licence trap.
In business since
Clients served
ERP projects
Work by referral
Project costs drift past budget with no early warning — you learn the overrun at final account.
Procurement and material issues are tracked outside any system, on calls and chits.
Subcontractor bills and RA claims are reconciled by hand, and over-claims slip through.
Retention, certification and progress invoicing fall through the cracks — billing lags the work.
There's no single source of truth across head office and multiple sites.
Each site store runs its own register, so you never trust the material reconciliation.
Live budget-vs-actual and committed-cost tracking flags a project drifting off-budget while you can still act — not at the post-mortem.
RA bills, retention, certification stages and progress invoicing are tied to verified work, so claims go out on time and nothing is left unbilled.
Site indents, issues and inter-site transfers are tracked against each project, so stores reconcile and wastage shows up.
Head office sees real-time profitability, cash-flow and committed cost per project — no more chasing site engineers for updates.
Measurement-linked claims and TDS-aware payments mean no over-claims and a full audit trail. See it on your projects: Call +91 62358 66111 or WhatsApp us.
ERPNext's Projects, Buying, Stock and Accounting modules — customised for project-based construction — give you one backbone from BOQ down to the last delivery note and retention payment. Every cost ties back to the project and cost centre, so reporting is instant.
| Module | What it does |
|---|---|
| Estimation & BOQ | Build estimates that flow straight into budgets and procurement. |
| Project & budget control | WBS, milestones, budget-vs-actual, cost centre per project. |
| Procurement & subcontracting | Material requests, RFQs, purchase orders, subcontractor work orders. |
| Site stores & inventory | Material indents from the field, issues, and stock transfers between sites. |
| Subcontractor / RA billing | Running account bills, measurement-linked claims, certification and retention. |
| Progress invoicing | Client billing tied to verified progress, with retention and mobilisation advance. |
| Costing & dashboards | Real-time profitability, committed cost and cash-flow visibility per project. |
| Before — today's project stack | After — one ERPNext construction platform |
|---|---|
| Estimates in Excel, disconnected from budgets | BOQ that flows into budget and procurement |
| Procurement on phone calls and chits | Material requests, RFQs and POs, approved on-system |
| Site material with no indent trail | Site stores with indents, issues and reconciliation |
| RA bills and retention reconciled by hand | Measurement-linked claims, retention and certification |
| Committed cost known only after spending | Live budget-vs-actual and committed cost per project |
| Separate reports per site, none consolidated | One dashboard across every project and site |
| ERPNext (with Acube) | SAP / Dynamics | Excel + standalone billing | |
|---|---|---|---|
| Total cost of ownership | 60–80% lower — no per-seat licences | High licences, climbing yearly | Cheap, but blind to cost |
| Fit to your contracts | BOQ, RA logic, cost codes configurable | You bend to the software | Rigid, error-prone |
| Budget-vs-actual | Real-time, per project | Yes, at high cost | Reconstructed after the fact |
| Multi-site & multi-company | Built in | Costly to configure | Manual consolidation |
| Time to value | Live in weeks | Multi-year programmes | N/A |
| India compliance | GST, e-way bill, TDS built in | Costly localisation | Partial |
On a thin-margin contract, a single untracked overrun or an over-paid RA claim can wipe out the profit on the whole job. Days of a PM's week lost to reconciling site registers is time not spent winning the next tender. Retention left unbilled is your own cash sitting in someone else's account. A construction ERP turns these off: live committed cost stops overruns early, measurement-linked billing plugs subcontractor leakage, and progress invoicing brings cash in on time. No per-seat licences means most firms reach a lower total cost of ownership and faster payback than a proprietary suite. We scope to a fixed price, so you know the number before you start.
Building and civil contractors, real estate developers with in-house construction, infrastructure and EPC firms, interior fit-out companies, and multi-site project businesses across India. See the workflows and pains we solve on our Construction & EPC industry page →
We've delivered enterprise software for marquee infrastructure clients including Kochi Metro Rail (KMRL) — one of India's most demanding, audit-scrutinised infrastructure operations, where digitised, paper-free processes aren't optional. Among 200+ organisations served since 2011. See our construction & EPC work →
with a full-stack Frappe team that understands project accounting, not just generic ERP.
we map how your sites and billing actually work before we configure, so the system fits your contracts.
from blueprint to go-live to support & AMC. No finger-pointing between vendors.
in business since 2011, 200+ clients, and 70% of our work by referral.
Official ERPNext Partner
Yes — running account bills, measurement-linked claims, certification stages, retention and mobilisation advances are all configurable to your contract terms.
Yes. Every purchase, material issue and subcontractor bill posts against the project and cost centre, so committed cost and profitability are always live.
Yes — multi-site stores, inter-site transfers and multi-company accounting are supported out of the box.
Yes — site stores and material indents can be raised from the field, including on mobile, and routed for approval.
Yes — we migrate opening balances, work-in-progress, BOQs and master data as a defined, validated step, so you don't lose history.
ERPNext is open-source — no per-user licence fees, which are the biggest hidden cost in proprietary ERP. Most firms see 60–80% lower total cost of ownership.
That's our focus. Mobile indents, simple role-based screens, training and hypercare are built in, so adoption happens on the ground, not just in head office.
Always — we move into long-term support and AMC and can host and manage the system.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011