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Stop margin leakage. See cost, progress and cash for every project, in real time.
Free, no-obligation consult · No forms — just a real person.
Official ERPNext Partner
In business since 2011 · 200+ clients
The project looked profitable on the estimate. Then the steel rate moved, three RA bills slipped, a site indent got raised twice, and a slab of material sat dead in a far-off store. By the time the numbers were reconciled, the margin had quietly evaporated — and nobody saw it coming, because the BOQ lived in one spreadsheet, procurement in another, and site progress in a WhatsApp group. This is how construction firms lose money: not in one big mistake, but in a hundred small blind spots that only add up at the end.
It does not have to work this way. As an Official ERPNext Partner, Acube puts planning, procurement, execution, billing and compliance into one connected system — so you stop finding out weeks too late and start controlling every project from blueprint to handover, on-site and in the boardroom. The leakage you have been writing off as "the cost of doing business" is, mostly, a visibility problem. We fix the visibility.
Talk to someone who has done this before: Call +91 62358 66111 · WhatsApp an ERPNext expert · info@acube.co
In business since
Clients served
ERP projects
Work by referral
you can't see cost deviation until the project is closed and it's too late to act.
milestone and progress billing slips, advances and retentions get messy, and money sits uninvoiced.
multi-site indents, vendor follow-ups and stock are coordinated by memory, not a system.
two versions of "where the project stands," and neither is fully trusted.
material over-ordered at one site while another site buys the same thing fresh.
labour, safety, equipment and subcontractor logs scattered across registers and individual phones.
closing the books means chasing site teams for numbers that should already be in one place. If you ticked even a few, keep reading. Every one of these has a fix, and they all live in the same system.
Live BOQ consumption, cost deviation and earned-value dashboards update project by project — so a slipping job raises a flag in week three, not at handover.
Work-based progress billing with advances and retentions, tied to actual milestones, means nothing ready-to-invoice gets forgotten and cash comes in on schedule.
Digitised purchase-to-pay across every site, with per-site inventory and forecasting, ends double-ordering and surfaces dead stock before you buy more of it.
Field engineers log progress, drawings, checklists and approvals from a mobile app — even offline — and it syncs the moment they're back in range.
Labour, safety, environmental and equipment records stay current in real time, with GST and TDS handled inside the same flow.
One source of truth replaces the reconciliation ritual — so reviews are about decisions, not about whose spreadsheet is right. See it on your own projects, not a generic demo: Call +91 62358 66111 or WhatsApp us.
BOQ, project costing, subcontractor billing, site stores and progress invoicing on ERPNext, customised to your contracts and approval chains.
for mechanical, electrical and plumbing contractors: package-wise costing, material control and milestone billing without the spreadsheet sprawl.
track plant, machinery and tools across sites with maintenance schedules and accountability.
scoped go-live with clean data migration, trained office and field users, and hypercare support.
| Your stack today | After one ERP on ERPNext |
|---|---|
| BOQ in Excel, actuals discovered at project close | Live BOQ consumption and cost deviation, project by project |
| RA bills tracked manually, money left uninvoiced | Milestone & work-based billing with advances and retentions, nothing missed |
| Indents and POs over phone, double-ordering common | Multi-site purchase-to-pay with per-site forecasting |
| Two versions of site status; head office in the dark | One source of truth, same numbers for field and office |
| Labour, safety, equipment in scattered registers | Real-time records, audit-ready, GST & TDS inside the flow |
| Month-end = chasing site teams for numbers | Books close on data that's already in the system |
| Area | What you get |
|---|---|
| Project planning & control | Tasks, milestones, dependencies and budgets on role-based dashboards. |
| Procurement & inventory | Purchase-to-pay across multiple sites with stock forecasting and central stores. |
| Labour & subcontractor | Onboarding, productivity, timesheets and payroll-linked records. |
| Field mobility | Real-time site updates, surveys, issues and sign-offs from a mobile app, online or offline. |
| Progress & retention billing | Milestone invoicing with advances and retentions handled automatically. |
| Cost & profitability | BOQ usage, margin leakage and earned value at a glance. |
| Compliance | GST, TDS and statutory records maintained as work happens, not at year-end. |
Margin leakage rarely shows up as a line item, which is exactly why it's dangerous. It hides in the gap between BOQ and actuals, in RA bills raised late, in retention you forgot to claim, in steel and cement ordered twice because two sites couldn't see each other's stock, and in plant sitting idle on one site while another rents the same machine. Across a portfolio of live projects, those slow leaks can quietly erode the profit you booked on paper — and the firms that feel it most are the ones growing fastest, because every new site multiplies the blind spots.
There's a second cost too: the licence trap. Heavy ERPs like SAP or Microsoft Dynamics bill per seat, which punishes you exactly when you scale your site teams and back office. ERPNext is open-source at its core — no per-seat licence fees — and Acube implementations typically land at roughly 60–80% lower total cost of ownership than those tier-one suites. You put that saved budget into the build, not into software seats. The real question isn't whether you can afford a proper ERP. It's how much another year of invisible leakage is costing you to avoid one.
Acube is trusted on large-scale, deadline-driven work where there is no room for guesswork — including defence-grade engineering with BrahMos Aerospace (BATL) and infrastructure operations for Kochi Metro Rail (KMRL), alongside solar EPC firm BSS Green Life Solar. These aren't logos we borrowed — they're organisations that put their operations on systems we built and supported. Whether you're a solar installer running fast-turnaround sites, a general contractor juggling RA bills across projects, or a large EPC firm coordinating dozens of vendors, the same platform flexes to how you build.
The most common reason an ERP fails on site is that it digitised a broken workflow. We redesign your process around how your firm actually builds — then configure ERPNext to match. Adoption on the field is the goal, not just a go-live date on a slide.
ERPNext implementation, customisation, mobile apps for the field, integrations and ongoing support all come from one Acube team — so there's no finger-pointing between vendors when something needs to change.
More than a decade building software for Indian operations, with hypercare and long-term support — not a hand-off the day the system turns on.
We don't grow by chasing logos; we grow because clients send us the next one. That only happens when the system actually sticks. Ready to scope it for your firm? Call +91 62358 66111 · WhatsApp us.
Official ERPNext Partner
It depends on scope — a focused rollout for one or two core areas is far faster than a full portfolio-wide deployment. We scope honestly upfront and give you a phased plan with a fixed first milestone, so you see value early instead of waiting a year for a big-bang switch.
That's the single most common failure, and it's almost always a process problem, not a software one. We redesign your workflow first, configure the system around how your teams actually work, then train and run hypercare until adoption is real. The field using it daily is the success metric — not the install.
Yes. The mobile app captures progress, surveys, checklists and approvals offline and syncs automatically when the device is back online — so remote sites aren't a black hole in your data.
Yes. Purchase-to-pay, per-site inventory and forecasting are unified across every site, so head office and each location see the same stock and the same numbers — ending double-ordering and surprise dead stock.
Yes. Milestone and work-based billing with advances, retention and GST is core to our construction solution, tied to actual progress — so you bill on time, claim what's due, and plug the leakage that manual tracking causes.
As much as your business genuinely needs. ERPNext is open and we build on it — package-wise costing, your specific approval chains, subcontractor terms and reporting formats can all be tailored. See ERPNext Customisation for how we approach it.
Clean data migration is part of every ERPNext implementation — masters, opening balances, vendor and project data are mapped, validated and moved so you start on accurate numbers, not a blank slate.
You get hypercare immediately after launch and ongoing support from the same team that built your system. We've been in business since 2011 and stay engaged long-term — which is a big part of why 70% of our work comes by referral.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011