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Know what you own, where it is, who holds it, and what it's worth — today. Not after a week-long audit.
Free, no-obligation consult · No forms — just a real person.
Official ERPNext Partner
In business since 2011 · 200+ clients
It's the last week of the financial year. Your auditor wants the fixed-asset register. Your CFO opens a spreadsheet last touched eight months ago — and the questions start. Where is the testing rig that left for the second site? Who has the 40 laptops bought in Q1? Is the generator still on the books at the value we're depreciating, or did it go to scrap? Nobody can answer with confidence. So begins the annual scramble: teams walking floors with clipboards, three versions of the register that don't agree, and journal entries adjusted to "make it tie." Assets you paid for can't be found. Assets long gone are still depreciating quietly on the books. The number you sign off on is a best guess.
That guesswork is a control gap for finance and pure downtime for operations — and it costs you in cash you can't see.
Acube's ERPNext-based Enterprise Asset Management & Tracking Software, enhanced with RFID, ends the guesswork. As an Official ERPNext Partner, we put every asset — from purchase order to disposal — on one live register tied to its location, custodian, maintenance history and book value, with depreciation that posts straight to your general ledger. Walk into the next audit knowing exactly what you own and what it's worth. We've delivered 100+ ERP projects and tagging programmes across India, and because we get it right, 70% of our work comes by referral.
In business since
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Work by referral
You can't produce a current, accurate list of what you own and who holds it.
Equipment quietly goes missing between sites and nobody can say when.
Maintenance is reactive — you fix machines after they fail, not before.
The physical audit takes days, ties up your team, and still doesn't reconcile.
Depreciation and book value have drifted away from what finance reports.
"Ghost assets" — scrapped or stolen items — are still on the books and still depreciating.
Custody transfers between staff and locations happen on WhatsApp, if at all. Every one of these is a symptom of the same root cause: no single source of truth for your asset estate. That's exactly what we fix.
One live list of every asset across every site — its location, custodian, value and history — that updates itself when assets move.
Walk the floor with an RFID reader, capture hundreds of tags at a time, and reconcile against the register automatically. No clipboards, no shutdown.
Depreciation (SLM or WDV) posts straight to the general ledger, so book value and the asset list never diverge — your auditor sees one number.
Preventive maintenance schedules and work orders catch problems before they stop production.
Every asset has a named custodian and a recorded location, so "who has it?" is never a mystery again.
Tag-based verification surfaces what's missing and what's been scrapped — so you stop depreciating value that walked out the door. See it on your data: Call +91 62358 66111 or WhatsApp us.
ERPNext's Asset and Stock modules manage the full lifecycle, while RFID and barcode tagging make movement, custody and audits effortless. Every asset is tied to its location, custodian, maintenance history and book value — and depreciation posts straight to the general ledger.
| Module | What it does for you |
|---|---|
| Asset register | Categories, custody, location, warranty, insurance and document records — one record per asset, end to end. |
| RFID & barcode tagging | Tag-based movement, custody transfer and instant cycle-count audits across sites. |
| Depreciation & accounting | Automated depreciation (SLM/WDV) synced to the general ledger — book value always matches the register. |
| Preventive maintenance | Schedules, work orders, AMC tracking and downtime logging to extend asset life. |
| Procurement & lifecycle | Capitalisation, transfers, revaluation, impairment and disposal — the full cradle-to-grave trail. |
| Audit & reporting | Physical verification, reconciliation, and clean asset registers ready for your auditor. |
| Before — how you track assets today | After — ERPNext + RFID |
|---|---|
| A spreadsheet register, last updated months ago | One live register that updates the moment an asset moves |
| Annual manual audits with clipboards, taking days | RFID bulk-scan audits reconciled in hours |
| Depreciation calculated separately, drifting from finance | Depreciation posted straight to the GL — always in sync |
| Custody changes on WhatsApp or not recorded at all | Every transfer logged against the asset and custodian |
| "Where is it?" = phone calls and floor walks | Location, custodian and status visible in one screen |
| Ghost assets depreciating after they're gone | Verification flags missing assets before audit day |
Picture your next year-end: the register is already current, depreciation already ties, and the audit is a half-day reconciliation instead of a fortnight of firefighting.
Items scrapped, sold or stolen keep depreciating on your books, overstating your asset base and inviting tax and audit trouble.
When nobody can find the asset, the easy answer is to buy another — capex spent on things you already own but can't locate.
Teams pulled off real work for a week of physical verification, every cycle, with overtime and rework to match.
Book value and reality diverge until a painful year-end adjustment forces them back together.
Assets that fail because maintenance was reactive, not scheduled — lost production, rush repairs, missed deadlines. None of these show up as a line item, which is exactly why they persist. Illustratively, asset-heavy operations often find that even a small percentage of "lost" or duplicated assets dwarfs the entire cost of putting a proper system in. A live, RFID-driven register turns all of it from a recurring leak into a one-time fix. Want a rough sense of what your asset estate is leaking? Book a free review → — we'll walk your estate with you, no obligation.
A bolt-on asset app gives you a list. ERPNext gives you a list that lives inside your accounting — and a field-ready way to keep it true.
| ERPNext + RFID (with Acube) | Standalone asset tool | |
|---|---|---|
| Total cost of ownership | 60–80% lower — no per-seat licences, one system not three | Per-seat or per-asset fees that climb as you grow |
| Accounting-native | Depreciation, capex and disposals post to the same ledger | Siloed — re-keyed or exported into finance, with drift |
| RFID field-ready (India) | Tagging and bulk-scan audits delivered in India with Senitron technology and Zebra hardware | Usually software-only; you source and integrate hardware yourself |
| Fit to your estate | Fully customisable asset classes, tag scheme, workflows and audit cycle | Fixed data model you bend your process to |
| Ownership & lock-in | Open-source code and data you control | Proprietary; your register lives in someone else's cloud |
| One business view | Assets sit beside inventory, procurement and projects | An island, disconnected from operations |
See it on your data: Call +91 62358 66111 or WhatsApp us.
plant, machinery, tooling and spares across shop floors and stores.
medical equipment, custody, warranty and maintenance compliance.
high-value public assets that demand an audit-ready trail.
labs, IT fleets and facilities across departments.
high-movement, multi-site asset estates. Asset estate spread across many sites and teams? Explore our industry solutions to see how we tailor the deployment to how your sector actually runs.
digitised, paper-free operations across a large, asset-intensive transit system.
audit-ready finance and procurement for a defence-grade operation where traceability is non-negotiable. In these environments the same pattern holds: when the register is live and tied to finance, audits stop being events and become routine, and "where is it?" stops being a question. Our RFID Solutions team brings the tagging and tracking layer — the physical scan-to-register link that keeps the data honest. See the case studies →
Official ERPNext Partner
Either. Many clients begin with barcodes and add RFID where speed and bulk-scanning matter — stores, audits, high-movement assets. The register is the same underneath, so you can phase the hardware as the value proves out.
Yes — SLM and WDV methods, asset-wise schedules and standard registers all post to the ledger, so book value and the asset list always agree. Your auditor sees one consistent number, not a reconciliation puzzle.
Yes. Every movement, issue and custody change is logged against the asset, so you always know who holds what, where, and since when.
Yes — we deploy enterprise-grade Senitron technology and Zebra readers proven in demanding Indian environments, delivered and supported by our own team.
No per-seat licence trap. ERPNext is open-source, so you avoid the recurring per-user or per-asset fees standalone tools charge. We scope your project to a fixed price up front, and most clients reach a 60–80% lower total cost of ownership than a proprietary asset suite.
Most asset-management go-lives land in weeks to a few months, depending on the number of asset classes, sites and the tagging scope. We agree the timeline up front and would rather phase a large estate into quick wins than run a year-long project.
Yes. Clean, validated migration of your current register — categories, values, depreciation schedules and opening balances — is a defined step, reconciled before go-live so you start on numbers you trust.
Always. We move into long-term support and AMC, and our RFID team stays on for hardware, tagging and audit cycles. As an Official ERPNext Partner, you get one accountable team, not a hand-off.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011