Loading…
Loading…
One system where every stage of a project is priced, approved and tracked — so quotations go out in half the time and budgets stop drifting.
Free, no-obligation consult — just a real person.
Official ERPNext Partner
In business since 2011 · 200+ clients
A client walks the site of a half-finished villa and asks for the ceiling detail to change. It's a reasonable request. What follows is not: a designer reworks the estimate in a spreadsheet, the site supervisor guesses the extra material, the version goes out by email, someone replies with a correction, and by the time an approval comes back the carpenters have already moved on. The revised cost never quite makes it into the budget. Multiply that across a portfolio of luxury apartments, villas and renovations and you get the quiet killer of a high-end interiors business: quotations that take too long and budgets that quietly overrun.
That was the daily reality at Valiyaveedans Interiors, based in Kochi, Kerala and operating since 2017. They specialise in luxury apartments, villas and renovation projects, and their scope runs well beyond décor — structural finishing, waterproofing, roofing and bespoke interior work. Every one of those projects carries evolving requirements and multiple stakeholder approvals, and none of it was held in one place. Acube, an Official ERPNext Partner, rebuilt the quotation and project workflow around how they actually work, then put it on ERPNext.
The headline result: 50% faster quotation turnaround and client approval cycles, and 30% fewer budget overruns through integrated costing and procurement.
In business since
Clients served
ERP projects
Work by referral
| Client | Valiyaveedans Interiors |
| Location | Kochi, Kerala, India |
| Industry | Interior design — luxury apartments, villas & renovation |
| Engagement | ERPNext implementation, customisation & ongoing support |
each estimate lived wherever it was built.
that caused delays before a phase could even start.
once a project was under way.
for designers and onsite staff, so real time cost never reached the billing.
three views of one project, none of them complete. > The cost of staying as-is: in interiors, the quotation is the sale. Every day an estimate sits in a draft is a day the client can go elsewhere, and every unpriced change is margin you never invoice.
Acube designed the workflow first — how an enquiry becomes a concept, how a concept becomes a priced phase, and who signs what — and then configured ERPNext to match it. The quotation and cost-estimation flow is the spine of the whole build.
| Capability | What it gives you |
|---|---|
| Project & CRM setup | Projects, CRM and Quotation modules configured together, so a client enquiry, the lead behind it and the project lifecycle from concept to execution live in one record — not three. |
| Stage-wise quotation workflow | Custom forms and approval paths for initial estimates, design proposals, itemised costing and final sign-off before each phase begins. A revision is a version, not a new email thread. |
| Timesheet & task management | Timesheets linked to project tasks, so design and delivery hours are captured against real work — accurate billing and honest internal cost analysis. |
| Procurement & inventory integration | Materials procurement triggered from approved quotations, with stock requests, supplier POs and delivery tracking pulled into the project workflow. |
| Dashboards & reporting | Real-time views of project progress, cost-to-budget comparison, quotation-to-order conversion and resource utilisation. |
| Mobile-friendly ERP access | The desktop interface tuned for use on a phone, so a site supervisor or designer can act on a project without going back to a desk. |
| Training & change management | Role-based sessions for management, designers and project coordinators, so the new workflows were adopted rather than tolerated. |
See it on your own projects: Call +91 62358 66111 or WhatsApp us.
| Outcome | Impact |
|---|---|
| Quotation turnaround & client approvals | 50% faster |
| Budget overruns | 30% reduction via integrated costing and procurement |
| Project visibility | Centralised dashboard with real-time updates |
| Billing accuracy | Improved through timesheet-linked costing, with clearer accountability |
| Coordination | Streamlined between design, procurement and execution teams |
The change people felt first was the one at the front of the sale. An estimate that used to be assembled by hand now starts from a structured, itemised template and moves through a defined approval path — which is where the 50% cut in quotation and approval turnaround came from. Behind it, costing tied to procurement meant a change on site had a price attached to it before the material was ordered, and that is what pulled budget overruns down 30%. Design, procurement and execution stopped reconciling and started working from the same numbers.
a scoped, honest implementation, not a licence resale.
which kept the customisation minimal and maintainable.
for every team that touches a quotation.
in business since 2011, 200+ clients, 100+ ERP projects, and 70% of our work comes by referral.
Official ERPNext Partner
Yes — that was the heart of this build. We configured custom forms and approval paths for initial estimates, design proposals, itemised costing and final sign-off before each phase starts, so a revision is a tracked version rather than another email. At Valiyaveedans it halved quotation and approval turnaround.
Costing is linked to procurement, so an approved quotation drives the stock requests and supplier POs rather than sitting beside them. A change gets priced before the material is ordered, and the dashboard shows cost against budget as the project runs — which is how budget overruns came down 30%.
They do when the timesheet is attached to the task they're already working on, which is how we set it up. Hours flow into both billing and internal cost analysis, so the effort produces something the team can see — accurate invoices and a real picture of what a project cost to deliver.
Yes. We tuned the ERP interface for mobile use so project coordinators and onsite staff can check a phase, log time or push an approval from a phone. It's the same system and the same data, just usable away from a desk.
ERPNext is modular, so you start where the pain is. For Valiyaveedans that was quotations and project costing; procurement, inventory and reporting connected to it from there. You don't buy the whole platform on day one, and there are no licence fees to pay for modules you aren't using yet.
We move into long-term ERPNext support — troubleshooting, monitoring, backups and training as new people join. That continuity is a large part of why 70% of our work comes by referral.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011