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A fully digital membership lifecycle — from first enquiry to renewal, with awards, events and publications in one place — and a 70% drop in registration and payment-processing time.
Free, no-obligation consult · No forms — just a real person.
Official ERPNext Partner
In business since 2011 · 200+ clients
It's three weeks before the annual conference. Your office team is buried under registration emails, half of them with payment screenshots that don't match the bank statement. The awards committee is chasing nominations across PDFs and WhatsApp. Renewal reminders went out late again, so membership numbers are anyone's guess. None of this is for lack of effort — a dedicated team and committed volunteers are working flat out. The problem is that a national scientific society is being run on paper, spreadsheets and goodwill.
That was the reality for Biotech Research Society, India (BRSI) — a premier non-profit advancing biotechnology research and industry collaboration. BRSI engages academic institutions, biotech companies and professionals through conferences, awards, fellowships, training and publications, and needed every one of those processes to finally run itself. Acube built a single, role-based association management system that digitised the entire member journey — and cut event registration and payment-processing time by 70%.
In business since
Clients served
ERP projects
Work by referral
Biotech Research Society, India (BRSI)
Non-profit — professional scientific association
Custom, role-based association management system + ongoing support
applications, renewals and fee tracking done by hand, with no reliable view of who was current and who had lapsed.
complex conference sign-ups with painful payment reconciliation against the bank.
nominations and selection committees working off loose documents and email threads.
publication dissemination and member updates scattered across channels.
limited analytics and auditability for administrators and office bearers. > The cost of staying manual: late renewals quietly shrink your membership, payment mismatches eat days of volunteer time per event, and an opaque awards process risks the one thing a scientific society can't afford to lose — its credibility.
A comprehensive, role-based association management system tailored to BRSI's governance, bye-laws and committee structure — so every office bearer, committee member and ordinary member sees exactly what they should, and nothing they shouldn't.
| Module | What it does — and why it matters |
|---|---|
| Membership | Online registration with document uploads and fee payment, auto-reminders for renewals, and a self-service member profile portal — so members manage themselves and lapsed renewals stop slipping through. |
| Events & conferences | Event creation, abstract/speaker submission, registration and ticketing with an integrated payment gateway — registrations and payments reconcile automatically instead of by hand. |
| Awards & fellowships | Streamlined nomination intake, selection workflows and awardee tracking with role-based committee access — a transparent, auditable trail from nomination to award. |
| Publications & comms | Publication scheduling and delivery, digital newsletters and automated email campaigns — the right update reaches the right members, on time. |
| Admin & analytics | Dashboards for membership growth, event participation and finances, with full audit trails — so office bearers plan on real numbers, not guesses. |
| Support & training | Admin, committee and member training, plus ongoing upgrades — the platform grows with the society. |
See it on your data: Call +91 62358 66111 or WhatsApp us — we'll walk your committee through a build like BRSI's.
A fully digital membership lifecycle — from first enquiry to renewal, with no paper hand-offs.
in event registration and payment-processing time.
Transparent, auditable awards handling that committees can defend.
Faster dissemination of publications and member updates.
Data-rich dashboards that strengthened strategic planning for office bearers.
A scalable platform ready for growth in events, membership and affiliations.
If you run a professional society, scientific body, alumni network, trade association or chamber of commerce, your operational pain looks a lot like BRSI's — high-touch member processes squeezed onto a tiny administrative team. The fix is not generic CRM and it's not a spreadsheet you outgrow in a year. It's purpose-built association management software that maps to your bye-laws, committees and renewal cycles.
Because your governance is unique, the logic has to be yours — which is exactly where our web development and ERPNext customisation teams come in. And because societies, academic bodies and institutions share so much DNA, the same platform thinking serves the wider education sector we build for.
beyond off-the-shelf, when an association's governance needs its own logic and access rules.
built for office bearers, committees and members, each with exactly the right access.
in business since 2011, 200+ clients, 50+ apps shipped, and 70% of our work by referral because clients send us their peers.
ongoing maintenance and feature growth on a support and AMC basis, not a build-and-vanish handover.
Official ERPNext Partner
Yes — BRSI is exactly that. We deliver association management software covering membership, events, awards, fellowships, publications and analytics, mapped to your bye-laws and committee structure.
Yes. BRSI members register online, upload documents, pay fees, renew and manage their own profiles — which cuts the admin load on your office team dramatically and keeps renewals from lapsing unnoticed.
It does today for BRSI — event creation, abstract and speaker submission, ticketing and an integrated payment gateway. That's where we saw the 70% drop in registration and reconciliation time.
Yes. Nominations, selection workflows and awardee records sit behind role-based committee access with full audit trails, so the process is transparent and defensible end to end.
It was built to. New events, membership categories and affiliations can be added without re-architecting the platform.
No. Self-service shifts routine work to members, dashboards replace manual reporting, and we trained admins, committees and members so the team runs it independently.
Always. We trained your people, and we continue to maintain and extend the platform as BRSI grows, on an ongoing support basis.
Start with a free, no-obligation consultation. We scope your governance and processes, then come back with a fixed-scope plan and an honest timeline — so you know the number before you commit.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011