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Admissions, fees, records and parent communication — unified, automated, and clear.
Free, no-obligation consult — just a real person.
Official ERPNext Partner
In business since 2011 · 200+ clients
Admissions live in one tool. Fees sit in another. Academics hide in a third — and attendance is still scribbled in a register. So at month-end your staff stop teaching and start reconciling: matching receipts to ledgers, chasing pending fees, copying marks from one sheet to the next. Parents call the office because they can't see their child's attendance or results. And you, as a trustee, principal or admin head, keep hiring people just to move paper between systems that were never meant to talk to each other.
It doesn't have to run this way. Acube brings your campus together. As an Official ERPNext Partner, we digitise the core operations of schools, colleges, training centres and edtech platforms — academic, administrative and financial — into one user-friendly system, so your team spends less time on paperwork and more time on outcomes.
In business since
Clients served
ERP projects
Work by referral
inquiries, applications and documents scattered across spreadsheets, registers and WhatsApp, with no single view of the pipeline.
manual collection, missed reminders and no clean ledger sync, so pending dues build up unseen and reconciliation eats days.
academics, attendance, certificates and ID cards in different tools, none of them audit-ready.
no real-time view of performance, attendance or announcements, so the front office fields the same calls every day.
faculty workloads and class schedules rebuilt by hand every term, with clashes discovered only after they cause chaos.
marks entered, re-entered and totalled manually, then mailed out one report at a time.
you keep adding admin staff just to bridge the gaps between disconnected systems. If your answer to most of these is "yes, unfortunately" — that's exactly the mess we untangle.
Digital inquiry tracking, application review, document uploads and seat allocation give you one live view from first enquiry to enrolment.
Automated invoicing, reminders, scholarships and instalment plans sync straight to a clean ledger, so dues and aging are always visible and reconciliation stops being a monthly fire drill.
Academic history, attendance, certificates and ID cards live in a central student information system — searchable, audit-ready and secure.
Real-time performance, attendance, homework and announcements reach them via mobile portals, cutting calls to the office and complaints to a trickle.
Course mapping, subject allocation and faculty workload balancing replace the term-start scramble.
Online assessments, grading and instant report generation remove hours of manual totalling and re-entry.
One connected system means fewer people moving data between tools — and more capacity pointed at teaching and growth. See it on your data: Call +91 62358 66111 or WhatsApp an ERPNext expert for a free, no-obligation walkthrough.
admissions, SIS, fees, timetables, exams and parent portals on one platform, customised to how your institution actually works.
faculty and staff payroll with India statutory compliance (PF/ESI/PT/TDS), attendance and employee self-service.
parent, student and staff apps connected live to your campus ERP.
a scoped go-live with clean data migration and trained admin, academic and finance teams, on an honest timeline.
| Before Acube | After Acube | |
|---|---|---|
| Admissions | Spreadsheets, registers and chat threads | One live inquiry-to-enrolment pipeline |
| Fees | Manual chasing, missed reminders, unclear dues | Automated invoicing, reminders and aging on a clean ledger |
| Student records | Split across tools, hard to audit | One central, audit-ready record per student |
| Parent communication | Phone calls and notices | Real-time mobile portal updates |
| Timetables & exams | Built and totalled by hand each term | Automated scheduling, grading and reports |
| Reporting | Days of manual consolidation | Live dashboards for trustees, principal and finance |
| Area | What you get |
|---|---|
| Admissions & enrolment | Inquiry-to-enrolment with real-time dashboards and document management. |
| Student Information System | Centralised, audit-ready student records and ID cards. |
| Fee management & accounting | Automated collection, reminders, scholarships and instalments with ledger sync. |
| Faculty & timetable | Course plans, subject mapping and workload balancing. |
| Learning & assessment | Online exams, assignments, grading and reports — in-person or virtual. |
| Parent & student portals | Attendance, performance, homework and announcements on mobile. |
| HR & payroll | Faculty and staff payroll with PF/ESI/PT/TDS and self-service. |
| Library, hostel & transport | Inventory, room allocation and bus routes on one platform. |
Without automated reminders and a synced ledger, pending dues slip through. Even a small percentage of un-chased fees, repeated across hundreds of students each term, is a meaningful sum left on the table. (Illustrative — actual leakage depends on your fee cycle and follow-up discipline.)
Every hour a staff member spends copying marks, reconciling receipts or re-keying admissions data is an hour you pay for that adds nothing to learning. Connected systems let you redeploy that time instead of hiring around the gaps.
In an era where parents expect a phone-screen view of their child's day, silence costs you re-admissions and referrals. Transparency is retention.
Built on open-source ERPNext, an Acube campus system typically carries 60–80% lower TCO than proprietary campus platforms — with no per-seat licence fees, so adding students, faculty or branches doesn't inflate your bill. (Illustrative range; your figure depends on scope and current licensing.) The longer fragmented tools stay in place, the more they cost you in fees, hours and reputation. Consolidating pays for itself.
Acube digitises operations for education and edtech providers — including Competitive Cracker — with compliance, audits and documentation handled as part of the build, not bolted on afterward. The pattern we hear back is consistent: less manual reconciliation, cleaner records, and staff freed from paperwork to focus on students. Whether you run a single campus or a multi-region training network, the system adds structure and transparency so you can focus on learning outcomes rather than spreadsheets.
, with 100+ ERP projects and 50+ apps delivered — we've untangled fragmented operations before and know where institutions get stuck.
you get partner-grade implementation, not a freelancer's experiment.
PF, ESI, PT, TDS and GST handled, with payroll and accounting that match how Indian institutions actually operate.
we earn the next project by getting this one right.
your costs scale with value, not licence counts. Ready to see it on your own data? Call +91 62358 66111 or WhatsApp us.
Official ERPNext Partner
Yes — invoicing, instalments, scholarships and automated reminders sync to a clean ledger, so collection status and aging are always clear and chasing dues stops being manual.
Yes — mobile portals show attendance, performance, homework and announcements in real time, which cuts repetitive calls to the front office. We also build dedicated parent, student and staff apps when you want your own branded experience.
Yes — online assessments, grading, report generation, course mapping and faculty workload scheduling are built in and customisable to your marking schemes and academic calendar.
Yes — our HR & Payroll solution covers India statutory payroll (PF/ESI/PT/TDS), attendance and employee self-service for faculty and non-teaching staff alike.
Both. The system runs comfortably for one campus and scales to multi-branch or multi-region training networks, with consolidated reporting across locations and no per-seat licence penalty for growing.
Yes — clean migration of student records, fees, ledgers and historical data from spreadsheets or your current software is part of a scoped ERPNext implementation, with validation before go-live.
Yes — fee structures, grading schemes, approval workflows and reports are tailored to your processes through ERPNext customisation, rather than forcing you into someone else's template.
Ongoing support, training for your admin, academic and finance teams, and help through admission seasons and exam cycles — so the system keeps working as your institution changes.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011