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Consolidate admissions, academics, fees, attendance and learning into one platform — so your team spends less time on paperwork and more on students.
Free, no-obligation consult · No forms — just a real person.
Official ERPNext Partner
In business since 2011 · 200+ clients
It's admission season. Your front office is drowning: enquiries on paper, applications in one tool, fees in another, attendance in a spreadsheet, and parents calling because they can't see results or dues anywhere. Staff re-key the same student's details into four systems. Management asks for this term's collection figure and waits two days for an answer that's already out of date. And the coaching centre down the road is winning parents with a slick portal you can't match. When an institution runs on a dozen disconnected tools, staff burn hours re-keying data, management flies blind, and parents get no visibility — the three things that quietly damage your reputation.
Acube's ERPNext-based Education Institution ERP brings admissions, students, fees, attendance and online learning together — and keeps staff payroll and institutional accounts in the same ledger. Built on ERPNext Education + Frappe Learning, it's open-source, fully customisable, and 60–80% lower in total cost of ownership than a packaged campus suite, with no per-seat licence trap.
In business since
Clients served
ERP projects
Work by referral
Admissions and enquiries managed on paper and spreadsheets.
Fee collection, dues tracking and receipts handled manually — and dues that slip.
Attendance, grades and timetables scattered across separate systems.
No online learning tied to the student record.
Parents and students with no single portal for information.
Multiple campuses or branches that never consolidate into one clear picture.
One student record from enquiry to alumni ends the re-keying, cuts data-entry errors, and frees your team for students instead of spreadsheets.
Fee structures, online collection and automatic dues tracking mean receipts post straight to accounts and overdue fees don't slip.
A parent and student portal shows attendance, results, fees and announcements — better engagement, fewer front-office calls.
Academics and finances in one source of truth, so management sees this term's true collection and enrolment picture, live.
Multi-campus operations consolidate into branch-wise and group-level reporting. See it on your campus: Call +91 62358 66111 or WhatsApp us.
Built on ERPNext Education, Frappe Learning (LMS) and Accounting, the platform manages the full student lifecycle — from enquiry to alumni — while keeping fees, payroll and accounts in one ledger.
| Module | What it does |
|---|---|
| Admissions & enquiry | Lead capture, application workflow, enrolment and student records. |
| Student information | Profiles, batches, programmes, documents and history in one place. |
| Academics & attendance | Programmes, courses, timetables, attendance, assessment and grading. |
| Fee management | Fee structures, schedules, online collection, dues tracking and receipts. |
| LMS (Frappe Learning) | Courses, lessons, quizzes, certificates and progress tracking online. |
| Student & parent portal | Attendance, results, fees and announcements, self-service. |
| HR, payroll & accounts | Staff records, teacher payroll (PF/ESI/PT/TDS) and institutional finances. |
| Before — today's campus tools | After — one ERPNext education platform |
|---|---|
| Enquiries and admissions on paper | Lead capture and application workflow on-system |
| Fees and dues tracked manually | Online collection, auto dues tracking, receipts to accounts |
| Attendance and grades in spreadsheets | Timetables, attendance and grading on one record |
| No online learning tied to students | Frappe Learning LMS linked to the student record |
| Parents calling the office for everything | Self-service parent and student portal |
| Each campus reporting separately | Branch-wise and group-level consolidation |
| ERPNext (with Acube) | Packaged campus suite | Point tools + spreadsheets | |
|---|---|---|---|
| Total cost of ownership | 60–80% lower — no per-seat licences | High per-student licences | Cheap, but siloed |
| Fit to your fee heads & grading | Fully configurable on Frappe | Fixed schemes | Manual, error-prone |
| Built-in LMS | Frappe Learning, tied to records | Often separate/extra | None or bolt-on |
| Multi-campus | One system, consolidated | Costly per campus | Manual consolidation |
| Academics + finance + payroll | One ledger | Modular add-ons | Disconnected |
| India compliance | TDS, PF/ESI/PT payroll built in | Add-on | Manual |
Every hour staff spend re-keying a student between four tools is an hour not spent on admissions or students — and at scale that's salaries paying for data entry. Every fee that slips through manual dues tracking is collection you have to chase or write off. Every parent who can't see results or dues online is a reputation risk in a market where the institution with the better portal wins enrolments. Consolidating on ERPNext turns these off: one record removes re-keying, automated dues tighten collection, and self-service portals lift engagement. No per-seat licences means a lower total cost of ownership than a campus suite — and we scope to a fixed price up front.
Schools, colleges and universities, coaching and competitive-exam institutes, vocational and skill-development centres, and multi-campus education groups across India. See the workflows and pains we solve on our Education industry page →
We build learning and education platforms for institutions and edtech businesses — including exam-prep platform Competitive Cracker, where online learning, assessments and student progress come together. Among 200+ organisations served since 2011. See our education industry page →
with full-stack Frappe and in-house app teams — so portals, LMS and any custom flows are built by one team.
we map admissions, fees and academics before configuring, so the system fits how your institution runs.
from blueprint to go-live to support & AMC.
in business since 2011, 200+ clients, and 70% of our work by referral.
Official ERPNext Partner
Yes — Frappe Learning provides courses, lessons, quizzes, certificates and progress tracking, tied to the same student record as fees and attendance.
Yes — a self-service portal shows attendance, results, fees and announcements, reducing front-office load.
Fee structures and schedules are defined per programme/batch, with online collection, automatic dues tracking and receipts posting straight to accounts.
Yes — teacher and staff payroll with PF/ESI/PT/TDS is built in, alongside attendance and HR.
Yes — multi-campus operations consolidate into one system with branch-wise and group-level reporting.
ERPNext is open-source — no per-student or per-seat licences, and academics, fees, LMS and accounts live in one system. Most institutions see 60–80% lower total cost of ownership.
Yes — student records, fee history, staff masters and opening balances are migrated as a defined, validated step.
Always — long-term support and AMC, plus managed cloud hosting if you want it.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011