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AGM · agenda item 1 · “current membership”
Three sheets, three numbers. One register, one number, current to the hour.
Renewals
Dues are billed, reminded and receipted on a schedule. Volunteers stop being the collections department.
Members renewed
0%Nobody on the committee made a call.
Events
Registration, payment and badge are one record. On conference morning the door list is simply true.
Annual conference · door list · 08:30
Who came to us with this
Delegate · national scientific society
Biotech Research Society, India →Membership from first enquiry to renewal, with awards, events and publications in one place.
Talk to us, or get a quote in two minutes
Plain questions about your members, your events and your office team. The figure appears before anyone calls you.
More detail
We've delivered ERP and enterprise software for 200+ organisations — over 100 ERP projects and 50+ apps — and because we get it right, 70% of our work comes by referral. Among them are research and member bodies like the Biotech Research Society of India (BRSI), so we understand how societies, councils and associations actually run.
ERPNext is configured for membership bodies: a single member database, automated dues and renewals, donation receipting, event and committee management, and a self-service member portal — all linked to your accounts so the treasurer always has a clean, audit-ready picture.
| Module | What it does for you |
|---|---|
| Membership management | Profiles, categories, tiers, renewals and full member lifecycle. |
| Dues & subscriptions | Automated billing, online payment, receipts and renewal reminders. |
| Donations & funds | Donation capture, receipting and fund-wise tracking for transparency. |
| Events & programmes | Registration, ticketing, payments and attendance — online and offline. |
| Member portal | Self-service for profiles, payments, events, donations and documents. |
| Communication & CRM | Campaigns, notices, newsletters and engagement tracking. |
| Accounting & reporting | Dues, donations and committee/fund-wise reporting for your auditor. |
Every year on spreadsheets and receipt books quietly costs you — usually more than the software would:
These are illustrative, not a quote — but the pattern is consistent: associations leak the most where the process is manual. Want us to map where yours leaks? Book a free, no-obligation review →
What it costs to put in depends on how many members you have, how dues and events run, and how many people need to be on it. The calculator on this page asks about exactly those, and gives you a figure before anyone calls you.
Most membership SaaS tools charge per member, lock your data in, and still don't touch your accounting — so you end up exporting to spreadsheets anyway. ERPNext closes that gap:
| ERPNext (with Acube) | Point membership tools | |
|---|---|---|
| Total cost of ownership | 60–80% lower — no per-member fees | Priced per member; cost climbs as you grow |
| Fit to your rules | Customisable to your bye-laws, tiers, chapters & committees | Fixed templates you bend to |
| One system | Members, money, events and accounts together | Membership only — accounting lives elsewhere |
| India-ready | GST where applicable, donation receipting, 80G, audit reports | Often built for other markets |
| Ownership | Open-source — your data, your system, forever | Proprietary, export-and-pray |
See how it maps to your bye-laws: Call +91 62358 66111 or WhatsApp us.
Built for member-driven organisations across India that run on a thin team and a tight budget:
Many run staff and committees alongside their members — explore our industry solutions to see how ERPNext adapts to your sector.
The Biotech Research Society of India (BRSI) is exactly the kind of organisation this is built for — a member body where accurate records, clean accounting and dependable communication aren't optional. Working with member-driven bodies has taught us how societies actually operate: the committees, the chapters, the fund-wise reporting and the year-end audit pressure. We bring that understanding to your configuration, so you start from a head-start, not a blank screen. See the case studies →
Yes — the member portal lets them update profiles, pay dues, register for events and download receipts, so your team isn't doing it by hand.
Yes — donations are captured, receipted and tracked fund-wise, with records suitable for 80G, audit and statutory reporting.
Yes — the system supports chapters, committees and fund-wise accounting, with consolidated reporting for the central body.
No. We redesign your membership and events process first and train your team, so the system removes work rather than adding it.
ERPNext is open-source, so there are no per-member licence fees — the biggest hidden cost in membership SaaS. You own the system, and we scope your project to a fixed price so you know the number before you commit. Start with the modules that hurt most and expand at your pace.
Most associations go live in weeks to a few months, depending on scope and chapters. We agree the timeline up front and phase bigger rollouts into quick wins rather than risking a long, drifting project.
Yes — clean, validated migration of your member list, dues history and opening balances is a defined step in every project, reconciled before go-live so you start on numbers you trust.
Always. We move into long-term support and AMC and can host and manage your system, so you have one accountable team, not a vendor who vanishes at handover.
It depends on how many members you have, how dues and events run, and how many people need to be on it, which is why the figure on this page comes from a two-minute set of questions rather than a brochure. The estimate is a range; a quotation is a fixed price we sign after a short call about the detail.