Loading…
Loading…
Spend less time chasing records and dues — and more time serving your members.
Free, no-obligation consult · No forms — just a real person.
Official ERPNext Partner
In business since 2011 · 200+ clients
It's three weeks to the AGM. Your treasurer is rebuilding the member list in Excel — again — because nobody's sure who renewed and who lapsed. Last year's donation receipts are a stack of carbon-copy books in a drawer, and the auditor wants them fund-wise. The annual conference is being run out of one volunteer's inbox, with payments landing in three different places. And somewhere in all of it, dues are quietly going uncollected.
You're not short on commitment. You're short on one system that holds it all together.
That's exactly what this delivers. As an Official ERPNext Partner, Acube Innovations replaces the spreadsheets, receipt books and email threads with a single platform where members, dues, donations, events and your accounts all live together — clean, current and audit-ready. Your secretary stops being a records clerk. Your treasurer closes the year without dread. And your team gets back to the work that actually grows the association.
In business since
Clients served
ERP projects
Work by referral
We've delivered ERP and enterprise software for 200+ organisations — over 100 ERP projects and 50+ apps — and because we get it right, 70% of our work comes by referral. Among them are research and member bodies like the Biotech Research Society of India (BRSI), so we understand how societies, councils and associations actually run.
Your membership register lives in Excel, and nobody's certain it's current.
Renewals slip because reminders depend on someone remembering to send them.
Donations come in faster than you can write receipts — and 80G-ready records are a year-end scramble.
Events run over email, with registrations and payments scattered across forms, UPI and cash.
The treasurer spends days each quarter reconciling dues against the bank.
You can't tell, at a glance, how many members are active, lapsed or due to renew.
When a key volunteer steps back, the knowledge — and the passwords — go with them. That last one is the quiet risk. An association that runs on one person's memory breaks the day they're unavailable. Let's fix that.
One live database — active, lapsed, tiers, chapters — so you always know who's in, not "let me check the sheet."
Automated dues billing and reminders mean fewer lapses and more revenue recovered — without nagging from your team.
captured, acknowledged and tracked fund-wise, with 80G-ready records your auditor and donors trust.
Online registration, ticketing and payment in one flow, so volunteers manage the programme, not a spreadsheet of names.
Dues, donations and fund-wise activity post straight to clean, audit-ready accounts.
Open-source ERPNext — no per-member licences eating your funds, fully customisable to your bye-laws, yours forever. > Picture your AGM week: the member list is current to the hour, every donation already receipted, conference payments reconciled, and the auditor's reports a single click away. That's the difference between administering an association and leading one. See it on your data: Call +91 62358 66111 or WhatsApp us.
ERPNext is configured for membership bodies: a single member database, automated dues and renewals, donation receipting, event and committee management, and a self-service member portal — all linked to your accounts so the treasurer always has a clean, audit-ready picture.
| Module | What it does for you |
|---|---|
| Membership management | Profiles, categories, tiers, renewals and full member lifecycle. |
| Dues & subscriptions | Automated billing, online payment, receipts and renewal reminders. |
| Donations & funds | Donation capture, receipting and fund-wise tracking for transparency. |
| Events & programmes | Registration, ticketing, payments and attendance — online and offline. |
| Member portal | Self-service for profiles, payments, events, donations and documents. |
| Communication & CRM | Campaigns, notices, newsletters and engagement tracking. |
| Accounting & reporting | Dues, donations and committee/fund-wise reporting for your auditor. |
| Before — how you run today | After — one ERPNext member system |
|---|---|
| Membership list in Excel, never quite current | Live member register — tiers, chapters, active/lapsed at a glance |
| Dues chased manually, revenue slipping | Automated billing, online payment and self-renewal |
| Hand-written, carbon-copy donation receipts | Instant digital receipts, fund-wise and 80G-ready |
| Events run over email and scattered forms | One registration → payment → attendance workflow |
| Treasurer reconciling dues by hand each quarter | Dues and donations post straight to audit-ready accounts |
| Member data trapped with one volunteer | One secure system, role-based access for your committee |
When reminders depend on memory, members slip through and don't come back. Even a handful of unrenewed memberships a year is real money your association never sees.
Receipts written late (or never) mean weaker donor trust and a painful 80G/audit scramble — and donors who don't get a clean acknowledgement give less next time.
on data entry, reconciliation and event admin that the system should handle automatically — time your thin team can't spare.
With no easy way to communicate or self-serve, members drift, and a disengaged member is a member you'll lose at renewal. These are illustrative, not a quote — but the pattern is consistent: associations leak the most where the process is manual. Want us to map where yours leaks? Book a free, no-obligation review →
Most membership SaaS tools charge per member, lock your data in, and still don't touch your accounting — so you end up exporting to spreadsheets anyway. ERPNext closes that gap:
| ERPNext (with Acube) | Point membership tools | |
|---|---|---|
| Total cost of ownership | 60–80% lower — no per-member fees | Priced per member; cost climbs as you grow |
| Fit to your rules | Customisable to your bye-laws, tiers, chapters & committees | Fixed templates you bend to |
| One system | Members, money, events and accounts together | Membership only — accounting lives elsewhere |
| India-ready | GST where applicable, donation receipting, 80G, audit reports | Often built for other markets |
| Ownership | Open-source — your data, your system, forever | Proprietary, export-and-pray |
See how it maps to your bye-laws: Call +91 62358 66111 or WhatsApp us.
Professional and trade associations, and chambers of commerce
Scientific, academic and research societies
Alumni associations and clubs
Cooperatives, NGOs and charitable trusts
Councils, federations and registered societies Many run staff and committees alongside their members — explore our industry solutions to see how ERPNext adapts to your sector.
The Biotech Research Society of India (BRSI) is exactly the kind of organisation this is built for — a member body where accurate records, clean accounting and dependable communication aren't optional. Working with member-driven bodies has taught us how societies actually operate: the committees, the chapters, the fund-wise reporting and the year-end audit pressure. We bring that understanding to your configuration, so you start from a head-start, not a blank screen. See the case studies →
Official ERPNext Partner
Yes — the member portal lets them update profiles, pay dues, register for events and download receipts, so your team isn't doing it by hand.
Yes — donations are captured, receipted and tracked fund-wise, with records suitable for 80G, audit and statutory reporting.
Yes — the system supports chapters, committees and fund-wise accounting, with consolidated reporting for the central body.
No. We redesign your membership and events process first and train your team, so the system removes work rather than adding it.
ERPNext is open-source, so there are no per-member licence fees — the biggest hidden cost in membership SaaS. You own the system, and we scope your project to a fixed price so you know the number before you commit. Start with the modules that hurt most and expand at your pace.
Most associations go live in weeks to a few months, depending on scope and chapters. We agree the timeline up front and phase bigger rollouts into quick wins rather than risking a long, drifting project.
Yes — clean, validated migration of your member list, dues history and opening balances is a defined step in every project, reconciled before go-live so you start on numbers you trust.
Always. We move into long-term support and AMC and can host and manage your system, so you have one accountable team, not a vendor who vanishes at handover.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011