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A paperless lease lifecycle across dozens of metro-station commercial spaces — zero paper, real-time occupancy, faster rent.
Free, no-obligation consult · No forms — just a real person.
Official ERPNext Partner
In business since 2011 · 200+ clients
It's renewal week. A tenant calls about a lease you can't immediately find. Another's rent is late and nobody's sure which invoice went out, or when. A prime kiosk has sat empty for a month because the application is stuck in someone's tray. When a property portfolio runs on forms, files and spreadsheets, every new lease adds friction instead of revenue — and you can never quite see who's in, who's out, and what's owed.
That was the drag slowing leasing at Kochi Metro Rail Limited (KMRL) — India's first publicly operated metro fully managed by women — as it worked to grow non-fare revenue by leasing commercial and office spaces inside metro stations across Kochi. As an Official ERPNext Partner, Acube Innovations digitised the entire leasing operation end to end — from application to invoice to renewal — and put a self-service app in tenants' hands.
The headline result: a fully digitised lease lifecycle for dozens of commercial units, with zero paper dependency and real-time occupancy insight that turns leasing from a back-office chore into a growth lever.
In business since
Clients served
ERP projects
Work by referral
| Client | Kochi Metro Rail Limited (KMRL) |
| Location | Kochi, Kerala, India |
| Industry | Public transportation & commercial real estate |
| Engagement | ERPNext property & lease management + tenant self-service app |
scattered across dozens of station properties — no single place to see what was available, applied for, or allotted.
for payments, maintenance or renewals — every request became a phone call and a back-office task.
across multiple office parcels — slow, error-prone, and easy to let slip.
into occupancy, lease tenure or space utilisation — decisions made on guesswork, not data.
that slowed every leasing decision and left no clean audit trail. > The real cost wasn't the paperwork. It was the empty unit not yet leased, the late rent not yet chased, and the expansion plan stalled because nobody could see the portfolio at a glance.
property inventory, lease agreements, rent schedules and tenant CRM mapped to KMRL's real asset portfolio across stations.
tenants browse available spaces, apply for leases, track application status, pay rent, view invoices and raise maintenance requests, without calling the office.
digitised workflows from application to lease to invoicing to renewal, with automated notifications and approval steps built in.
rent calculation, invoice generation and payment reconciliation handled inside ERPNext, not on a spreadsheet.
tenants report issues; staff schedule repairs and log completion centrally, with a full history per unit.
real-time occupancy, upcoming lease expirations, rent-collection status and space-utilisation metrics for proactive planning. See it on your data: want this lease lifecycle modelled on your own portfolio? Call +91 62358 66111 or WhatsApp us.
a fully digitised lease lifecycle for dozens of office and commercial units.
reduced inbound queries and payment delays — fewer calls, faster collections.
cut errors and sped up monthly closure cycles.
enabled proactive lease planning instead of reactive firefighting.
ready for future station leasing and continued non-fare revenue growth.
ERPNext / Frappe (Property, Lease, CRM, Accounting) · tenant self-service mobile app · automated billing and notifications · real-time dashboards.
how we serve the Real Estate & Property industry.
our Mobile App Development team built KMRL's self-service app.
with proven public-sector delivery experience — trusted on a flagship civic project.
we mapped KMRL's real leasing workflow before configuring a single screen, so the system fit how they actually work.
ERP, tenant app and dashboards delivered together, with no finger-pointing between vendors.
in business since 2011, 200+ clients, 100+ ERP projects, and 70% of our work by referral. Thinking about your own portfolio? Book a free, no-obligation review → — clear plan, honest timeline, fixed scope.
Official ERPNext Partner
Yes. We configured ERPNext for property inventory, lease agreements, rent schedules, automated invoicing and renewals — with a tenant app on top for self-service. It is a proven fit for multi-unit commercial portfolios.
Yes. The self-service app lets tenants browse spaces, apply, pay rent, view invoices and raise maintenance tickets — which sharply reduces back-office queries and chasing.
Absolutely. The same lease lifecycle, automated billing and occupancy reporting apply to malls, office parks, business centres, real-estate developers and facilities teams.
Rent schedules and invoices generate automatically, tenants pay through the app, and dashboards flag what's due and what's late — so collection stops depending on someone remembering to chase.
Yes. Dashboards show live occupancy, upcoming expirations, space utilisation and collection status, so you can plan renewals and fill vacancies before they cost you revenue.
Yes. Clean, validated migration of property masters, active leases and tenant records is a defined step in the project, so you go live on numbers you trust.
It depends on portfolio size and how many self-service features you want at launch. We scope it to a fixed plan up front and can phase the rollout — start with core leasing and billing, then add the tenant app. Ask for a scoped estimate.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011