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Every lease, ticket and rupee of revenue — visible in one platform, on web and mobile.
Free, no-obligation consult · No forms — just a real person.
Official ERPNext Partner
In business since 2011 · 200+ clients
It usually starts small. One lease renewal slips because the reminder lived in someone's spreadsheet. A maintenance complaint sits in a WhatsApp group for a week. Rent for two units goes un-billed because the accounts team didn't know the tenants had moved in. None of these feel like a crisis on their own — but stacked across a portfolio, they become revenue leakage you can't see, let alone forecast.
That's the real problem with running property on spreadsheets, email and disconnected tools: you spend your week reacting instead of planning, and the numbers you present to ownership are always a guess. You can't forecast revenue you can't see.
Acube changes that. As an Official ERPNext Partner, we connect leasing, facilities, billing and tenant service into one system for the full property lifecycle — so you maximise occupancy, respond to tenants faster, and forecast revenue with confidence. One source of truth, on web and on a phone in the field.
In business since
Clients served
ERP projects
Work by referral
leases live in spreadsheets, alerts get forgotten, and you find out a tenant has lapsed only when they stop paying.
rent and utility billing runs late, late payments go unchased, and nobody can say exactly how much is outstanding right now.
tickets are scattered across calls, email and chat, with no SLA tracking and frustrated tenants chasing you for updates.
occupancy, revenue per sq.ft. and cost variance are invisible to leadership, so board reports take days to assemble by hand.
inspections, checklists and repairs are logged on paper and never reconciled back to the asset or the bill.
rent, CAM, utilities and deposits sit in different files, so month-end close is slow and audit-stressful.
you learn a unit is empty after it's been empty, not before the lease ends. You don't need more spreadsheets or another standalone app. You need one connected platform where a lease, a ticket, an invoice and an asset all talk to each other.
Automated lease and contract tracking fires renewal and deposit alerts well ahead of every key date — so occupancy is protected and re-leasing starts early, not late.
Rent cycles, CAM, utility billing and late-payment reminders run on schedule, GST-ready and audit-clean — billing becomes a process, not a monthly scramble.
Maintenance tickets, technician assignment and SLA tracking sit in one place, so tenants get acknowledgements and updates instead of silence.
Occupancy, revenue per sq.ft. and maintenance cost variance show up on live dashboards — leadership reports are a click, not a week of copy-paste.
Staff log inspections, checklists and repairs on a mobile app in real time, tied back to the right asset and SLA.
Rent, deposits, utilities and reminders flow into proper, audit-ready financials — month-end gets shorter and far less stressful. See it on your data: Call +91 62358 66111 or WhatsApp us.
lease lifecycle, tenant portals, facilities, billing and portfolio analytics, customised to your zones and rules.
track building assets, AMCs and maintenance schedules across every site.
rent, CAM, utilities and reminders with clean, audit-ready financials.
tenant self-service and site-management apps connected directly to your ERP.
| Area | Before Acube | After Acube |
|---|---|---|
| Lease tracking | Spreadsheets, forgotten alerts, surprise lapses | Automated lifecycle with renewal & deposit alerts |
| Rent & utility billing | Manual, delayed, errors at month-end | Scheduled, GST-ready, late-payment reminders automatic |
| Maintenance | Tickets scattered, no SLA, tenants chasing you | One queue, technician assignment, SLA tracked |
| Field work | Paper checklists, never reconciled | Logged on mobile, tied to asset and bill |
| Portfolio reporting | Days of manual copy-paste | Live dashboards, board-ready in a click |
| Finance & audit | Data in silos, slow close | Single ledger, audit-ready, faster close |
| Area | What you get |
|---|---|
| Lease & contract lifecycle | Agreements, renewals, deposits, escalations and occupancy timelines. |
| Tenant self-service portals | Requests, statements, payment status and updates online. |
| Facility & maintenance | AMC contracts, tickets, technician dispatch and SLA compliance. |
| Inventory & space allocation | Map spaces, allocate area, track availability and vacancy. |
| Billing & revenue automation | Rent, CAM, utilities and reminders with clean financial records. |
| Mobile site management | Inspections, checklists and repair histories from the field. |
| Portfolio & asset analytics | Occupancy trends, revenue per sq.ft. and utilisation. |
| Finance & compliance | GST-ready invoicing, deposit accounting and audit trails. |
quietly turn occupied units into vacant ones, and re-leasing always costs more than retaining.
sit as ageing receivables that erode cash flow and rarely get fully recovered.
wear down tenant trust — and unhappy tenants don't renew.
is pure lost revenue you can never bill back. Now weigh that against the platform itself. Because ERPNext is open-source at its core, there are no per-seat licences — you add buildings, units, tenants and field staff without the licence bill climbing every time you grow. Property teams typically see 60–80% lower total cost of ownership versus proprietary property-management systems, with budget redirected from licence renewals into actually running the portfolio better. (Figures are illustrative ranges; your numbers depend on scope and scale — we'll model them honestly with you.)
Kochi Metro Rail Limited (KMRL) relies on Acube for commercial and property operations — practical proof that the platform handles the complexity of public infrastructure as comfortably as it does private developers and landlords. Whether you manage offices, retail, co-working, mixed-use or public infrastructure, the same connected system delivers efficiency, tenant satisfaction and sustainable asset performance — from a single building to a multi-site portfolio.
real platform expertise, not a reseller badge. We implement, customise and support what we deploy.
over a decade delivering ERP across India, with 100+ ERP projects behind us.
we configure leases, zones, billing rules and SLAs to how your portfolio actually works, instead of forcing you into a rigid template.
leasing, facilities, finance and tenant apps from a single accountable partner.
70% of our work comes from referrals, which only happens when projects actually go live and keep running. See it on your data: Call +91 62358 66111 or WhatsApp an ERPNext expert.
Official ERPNext Partner
Yes. Automated lease tracking sends renewal and deposit alerts well ahead of each date, so you never miss a renewal or lose occupancy by accident — and re-leasing can begin early.
Yes. Rent cycles, CAM, utilities and late-payment reminders run automatically with clean, GST-ready financial records, so billing stops being a manual month-end scramble.
Yes. Tenants raise maintenance requests, view statements and payment status, and track updates online — which cuts the call and email load on your team.
Yes. A mobile app captures inspections, checklists and repair histories in real time, tied to the right asset and to SLA tracking, so nothing gets lost between site and office.
Yes. The same platform scales from one building to a multi-site, multi-zone portfolio. You can start with the units you manage today and add buildings, tenants and field staff without per-seat licence costs.
Yes. We configure lease structures, escalation rules, zones, CAM splits, deposit handling and SLAs to match how your portfolio actually operates — not a fixed off-the-shelf workflow.
We migrate your existing leases, tenants, assets and balances in a structured, validated way, with checks before go-live so you start on data you can trust.
As an Official ERPNext Partner, we provide ongoing support, training and enhancements — you have one accountable team for the ERP, the mobile apps and the changes you need as the portfolio grows.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011