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Every unit, lease and rupee of rent accounted for — in one real-time system. Live in weeks, not years.
Free, no-obligation consult · No forms — just a real person.
Official ERPNext Partner
In business since 2011 · 200+ clients
It's the 5th of the month. Your accountant is still piecing together last month's collections from a broker's WhatsApp, two booking registers and a rent tracker that lives on one person's laptop. A flat you "sold" in March was never invoiced. A lease that lapsed last week renewed itself by silence — at the old rate. A channel partner is chasing a commission your books show you already paid. Somewhere in those gaps, your margin is quietly walking out the door.
You didn't get into property to spend month-end reconciling spreadsheets you can't trust. The problem isn't your team's effort — it's that your units, your leases and your money live in different systems that never talk to each other.
That's exactly what we fix. As an Official ERPNext Partner, Acube Innovations puts your unit inventory, bookings, lease and rent schedules, maintenance, broker commissions and collections on one real-time platform — every property and every payment tracked, billed and reconciled, straight to the ledger. At 60–80% lower total cost of ownership than SAP, with no per-seat licence trap. We've delivered 100+ ERP projects, and because we get it right, 70% of our work comes by referral.
In business since
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ERP projects
Work by referral
Unit availability and bookings live across brokers, sheets and chat — and units get oversold or double-blocked.
Rent, lease renewals and instalment schedules are chased by hand, and revenue slips through the cracks.
Maintenance and tenant requests vanish into WhatsApp with no logged, accountable trail.
Broker and channel-partner commissions are calculated by hand — and occasionally paid twice.
Receivables, project costs and GST are scattered across disconnected systems.
"What's our occupancy?" or "what's due this month?" means a phone call and a long wait.
The whole operation runs on one or two people's memory — and stalls the moment they're on leave. You didn't get into property to reconcile collections at midnight. We fix the root cause, not the symptom.
ERPNext is configured for property businesses: a live inventory of projects and units, sales and lease agreements, automated rent and instalment billing, broker commission tracking, an owner/tenant portal, and maintenance — all tied straight to the accounting ledger with GST and TDS built in. One number, one source of truth, visible to owner, finance and ops at the same time.
| Module | What it does for you |
|---|---|
| Project & unit inventory | Towers, blocks, plots and units with status, pricing and live availability. |
| Sales & bookings | Leads, bookings, payment plans and instalment schedules with auto-reminders. |
| Lease & tenancy | Agreements, rent cycles, renewals, escalations, deposits and exit settlements. |
| Collections & invoicing | Automated rent/instalment billing, receipts, GST invoices and TDS handling. |
| Broker & commission | Channel-partner records, commission slabs, accruals and payout tracking. |
| Facilities & maintenance | Request logging, work orders, AMC schedules and vendor management. |
| Owner/tenant portal & reports | Statements, dues, occupancy and revenue analytics — self-service, anytime. |
See it on your data: Call +91 62358 66111 or WhatsApp us.
| Before — your stack today | After — one ERPNext platform |
|---|---|
| Booking register + broker WhatsApp + availability sheet | Live unit inventory with real-time status and pricing |
| Manual rent and instalment tracking on Excel | Automated billing schedules with reminders and receipts |
| Commission worked out by hand, paid inconsistently | Slab-based accruals reconciled to every booking |
| Maintenance requests lost in chat | Logged work orders with vendors, SLAs and AMC schedules |
| Tally + separate sheets for GST and TDS | GST invoices, e-invoice and TDS on rent from your own data |
| "What's our occupancy / dues?" = a phone call | Live dashboards for owner, CFO and ops |
A single flat handed over but never invoiced, or one lease renewed at last year's rate, can quietly cost lakhs across a portfolio over a year.
Rent and instalments that slip past their due date tie up cash you could be deploying — and some are never recovered.
When payouts are tracked by hand, even a small error rate on every deal adds up across a year of bookings.
Acting on month-old occupancy or receivables numbers means pricing, follow-ups and cash planning are always a step behind.
GST and TDS-on-rent stitched together manually invites notices, interest and audit pain. These figures are illustrative — your exact leakage depends on your portfolio — but the pattern is universal: the cost of staying on spreadsheets compounds every month, while an ERP cost is paid once and recovered fast. We scope your project to a fixed price so you know the number before you commit. > Picture month-end as a five-minute dashboard review — every unit billed, every commission reconciled, every rupee of rent accounted for — instead of a three-day reconciliation marathon. Worried about the switch? Book a free, no-obligation review → — we'll tell you honestly what to fix first and what it should cost.
| ERPNext (with Acube) | SAP / proprietary real-estate suite | Spreadsheets / point tool | |
|---|---|---|---|
| Total cost of ownership | 60–80% lower — no per-seat licences | High licences, climbing yearly | Cheap, but caps your growth |
| Ownership & lock-in | Open-source code you control | Proprietary black box | Limited, siloed |
| Fit to your process | Bends to your sales, lease & approval flow | You bend to the software | Rigid, one function only |
| Time to value | Live in weeks | Multi-year programmes | Instant, but never scales |
| One real-time view | Yes — units, leases, money, one platform | Yes, at high cost | No — every sheet is an island |
| India compliance | GST, e-invoice, TDS on rent built in | Costly localisation | Manual, error-prone |
Real estate developers and builders, plotted-development and township projects, property and facility management firms, commercial and residential landlords, leasing companies, and mixed-use community operators across India. Building what you sell too? Pair this with our construction & project management ERP so site costing and unit sales run on the same platform.
See how we tailor sector workflows on the Real Estate & Property industry page →
We've delivered ERPNext and custom software for 200+ organisations across India and overseas, including multi-location, multi-branch operations like Indus Motor, where the same challenge — many sites, one set of numbers — had to be solved without downtime. For large infrastructure bodies like Kochi Metro (KMRL), we digitised paper-heavy, accountability-critical operations into clean, auditable workflows.
The thread across every deployment is our process-first method: we map how your property business actually runs — the workarounds, the leakage, the bottlenecks — before we configure a thing, which is exactly why our go-lives stick when others stall. See the case studies →
Official ERPNext Partner
Yes. The same platform manages instalment-based sales with payment plans and recurring lease/rent cycles — many clients run both side by side, on one ledger.
Yes — commission slabs, accruals and payouts are tracked against each booking and reconciled in the ledger, so nothing is paid twice or missed.
Yes. GST invoicing, e-invoice and TDS on rent are built in, with India-ready statutory reports for your auditor.
Yes — clean, validated migration of masters and balances is a defined step in every Acube go-live, with opening balances reconciled before you start.
ERPNext is open-source, so there are no per-user licence fees — the biggest hidden cost in proprietary ERP. Most clients reach 60–80% lower total cost of ownership. We scope to a fixed price, so you know the number up front and can start with the modules that hurt most.
Because we start with your process, not the software, and we stay through training, go-live and hypercare. Poor change management — not the tool — is the No. 1 reason ERP projects fail, and it's exactly where we focus hardest.
Most property go-lives land in weeks to a few months depending on scope. Role-based dashboards, hands-on training on your real data and hypercare are built in, so adoption isn't left to chance.
No. The code is open-source and yours. We earn the relationship through long-term [support and AMC](/services/erpnext-support/), not contracts you can't leave — which is why 70% of our work comes by referral.
[Call +91 62358 66111](tel:+916235866111) or [WhatsApp us](https://wa.me/916235866111) for a free, fixed-scope plan.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011