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Turn stock faster, price smarter, and protect every point of margin.
Free, no-obligation consult · No forms — just a real person.
Official ERPNext Partner
In business since 2011 · 200+ clients
It's the 28th. Your warehouse manager swears the fast-moving SKU is in stock — the register says so — but the rack is empty, and three orders just bounced to a competitor. Meanwhile two pallets of slow-movers bought on a "good scheme" six months ago are still gathering dust, quietly holding your working capital hostage. Your accountant is reconciling a Tally ledger against a stock Excel that hasn't matched in weeks. A van salesman gave a customer a discount he wasn't authorised to give. And nobody — nobody — is chasing the ₹14 lakh of receivables that crossed 90 days last month.
Distribution is a margin game measured in fractions of a percent, won or lost on inventory accuracy, order speed and tight credit control. Yet most distributors are still fighting it with disconnected stock registers, a manual order book, scheme chaos and overdue receivables nobody owns. The margin doesn't leak in one big hole — it bleeds from a hundred small ones you can't see.
Acube's ERPNext-based Wholesale & Distribution ERP closes those holes. As an Official ERPNext Partner, we replace your scattered, people-dependent systems with one connected order-to-cash platform — multi-warehouse stock, route/van sales, schemes, credit control and secondary-sales visibility built in — so you turn stock faster, price smarter, and protect every point of margin. We've delivered 100+ ERP projects, and because we get it right, 70% of our work comes by referral.
In business since
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Work by referral
Your stock register and your physical racks never quite agree — stockouts on fast movers, dead stock on the rest.
Working capital is stuck in slow stock while your best sellers run dry.
Order entry is slow and manual, and invoices go out with pricing errors.
Customer pricing, slabs, discounts and promotional schemes live in someone's head (or a spreadsheet).
until receivables are already overdue — then everyone scrambles.
You can't see secondary sales — what your dealers and sub-stockists actually sold through.
Month-end is a multi-day Tally-vs-Excel reconciliation marathon. That's not a discipline problem. It's a single-source-of-truth problem — and it's exactly what we fix.
Real-time, multi-warehouse inventory with batch, serial and expiry — so you stop the dead-stock pile-up and the fast-mover stockouts that both eat your margin at once.
Reorder rules and turn analytics tell you what to buy, what to push and what to stop ordering — so cash stops sitting in slow stock.
Quote → order → delivery → GST invoice in one flow, with pricing pulled automatically. Reps can't misprice; receivables post themselves.
Every slab, discount and promotional scheme is automated and enforced — no rogue field discounts, no manual scheme over-payment.
Credit limits and ageing are enforced on the invoice, so over-limit and overdue accounts are blocked or flagged before exposure grows — not after.
Sell-through by SKU, customer, route and warehouse — so buying and selling decisions run on facts, not gut.
Open-source ERPNext — no per-seat licence trap, fully customisable, your data forever. > Picture a Monday where stock is accurate to the rack, every order is priced right the first time, no over-limit customer gets another delivery on credit, and you can see exactly which SKUs and routes are making you money. That's the day-to-day this delivers. See it on your data: Call +91 62358 66111 or WhatsApp us.
ERPNext's Stock, Selling, Buying and Accounting modules give distributors one connected system — real-time multi-warehouse inventory, fast order-to-invoice, scheme and pricing automation, enforced credit control, and route/van sales with secondary-sales reporting.
| Module | What it does for you |
|---|---|
| Multi-warehouse inventory | Real-time stock, batch/serial/expiry, transfers and reorder rules across every godown and branch. |
| Order-to-cash | Quotations, sales orders, delivery, GST invoicing and receivables — one connected flow. |
| Route & van sales | Beat/route planning, van-stock loading, field-sales order capture and van reconciliation back to the warehouse. |
| Schemes & pricing | Customer price lists, quantity slabs, discounts and promotional schemes — automated and enforced. |
| Credit control | Customer credit limits, ageing and on-invoice blocks to stop overdue exposure before it grows. |
| Procurement & suppliers | Demand-based purchasing, supplier terms and landed-cost tracking for true margin. |
| Secondary sales & analytics | Distributor/dealer sell-through and margin by SKU, customer, route and warehouse. |
The fastest way to see the value is to compare your stack today with one connected ERPNext platform:
| Before — your stack today | After — one ERPNext distribution platform |
|---|---|
| Tally for accounts, siloed from stock and sales | One system where stock, sales, credit and accounts share the same data |
| Excel stock registers that never match the racks | Real-time multi-warehouse stock — batch, serial, expiry, reorder |
| Manual order book + re-keyed invoices | Quote → order → delivery → GST invoice in one flow, priced automatically |
| Manual schemes & slab pricing in someone's head | Automated, enforced schemes — reps can't misprice |
| Credit limits ignored until receivables go overdue | Limits & ageing enforced on the invoice, before exposure grows |
| No view of secondary sales beyond your gate | Sell-through visibility by SKU, customer, route and warehouse |
Want to map your before-and-after? Book a free, no-obligation review → — we'll show you where the margin is leaking first.
Even 8–10% of inventory sitting as slow or dead stock can lock up tens of lakhs of cash you could be turning — money that's earning you nothing.
Every time a fast mover runs dry, that order walks to a competitor. A point or two of lost sales on margin-thin volume is real profit gone.
Manual schemes and unauthorised field discounts quietly give away margin on a price-sensitive business — fractions of a percent, multiplied across every invoice.
Credit limits nobody enforces turn into 90-day-plus ageing and, eventually, write-offs — the most expensive "sales" you'll ever book.
Re-keyed orders, wrong prices and Tally-vs-Excel reconciliation eat hours every month and erode customer trust. > You don't need a number from us to feel this. Add up your slow stock, your lost orders, your over-90-day receivables and the hours your team burns reconciling — that's the bill your current setup sends you every quarter. An ERP that closes even half of it pays for itself fast.
Most distributors choose between three options. Here's how they really compare for a margin-thin, high-volume business:
| ERPNext (with Acube) | Tally + spreadsheets | Generic / proprietary ERP | |
|---|---|---|---|
| Total cost of ownership | 60–80% lower — open-source, no per-seat licences | Cheap, but caps your growth | High licences, climbing yearly |
| One connected system | Stock, sales, credit & accounts on one data set | Siloed — accounts here, stock in Excel | Often yes, at high cost & complexity |
| Fit to distribution | Customisable to your beats, schemes, credit policy & distributor hierarchy | Rigid, accounting-only | You bend to the software |
| Route / van sales & secondary sales | Built in and tailored | Not supported | Rarely native; costly add-ons |
| India compliance | GST, e-invoice (IRN/QR), e-way bill, TDS built in | Partial | Costly localisation |
| Tally migration | Clean, validated migration as a defined step | N/A | Often painful |
| Ownership & lock-in | Open-source code you control | Limited, siloed | Proprietary black box |
ERPNext gives you the connected, customisable system a distributor actually needs — without the per-seat licence trap that makes proprietary ERP so expensive on a price-sensitive business.
running beats, vans and secondary sales.
needing batch, expiry and tight stock control.
managing multi-warehouse, multi-branch stock.
balancing schemes, slabs and credit.
tracking landed cost and true margin. See the broader sector workflows we tune on our Retail & Distribution industry page.
We've delivered ERP and enterprise software for 200+ organisations across India and overseas, including demanding multi-branch trading and distribution operations.
Mini case study — Indus Motor. For Indus Motor, a large multi-branch automotive operation, the recurring pain was the classic distribution trap: stockouts on the parts that move and dead stock on the parts that don't, spread across a dealership network. Working from a process-first approach — mapping how stock, sales and branches actually operate before configuring anything — the ERPNext rollout brought multi-location inventory onto one connected system. The qualitative outcome: fewer stockouts and leaner inventory across the network, with stock decisions driven by real data instead of each branch's best guess. The same method drives every distribution rollout we do. See the case studies →
Official ERPNext Partner
Yes — plan beats and routes, load van stock, capture orders in the field, and reconcile van stock back to the warehouse, all in ERPNext. Field reps work from the right price list and stock position, so orders are right the first time.
Yes. Customer credit limits and ageing are enforced on the invoice, so over-limit or overdue accounts are blocked or flagged before exposure grows — instead of being discovered after the receivable is already 90 days old.
Yes — customer price lists, quantity slabs, discounts and promotional schemes are automated and enforced, so reps can't misprice and your margin is protected across every customer tier.
Yes — validated migration of item masters, customers, suppliers and opening balances is a defined step in every Acube go-live, reconciled before you go live so you start on numbers you trust.
ERPNext is open-source, so there are no per-seat licence fees — the biggest hidden cost in proprietary ERP. Most clients reach a 60–80% lower total cost of ownership than SAP or Dynamics. We scope your project to a fixed price, so you know the number before you commit, and you can start with the modules that hurt most and expand at your pace.
Most distribution go-lives land in weeks to a few months, depending on warehouse count, scheme complexity and integrations. We agree the timeline up front and hold to it — and we'll phase a large rollout into quick wins rather than risk a year-long mega-project.
Yes — multi-warehouse and multi-branch stock, transfers and reorder rules are core to ERPNext, with real-time visibility and valuation across every location on one platform.
Always. We move into long-term [support and AMC](/services/erpnext-support/), and can host and manage your system too — so you have one accountable partner, not a vanished vendor.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011