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Also serving Kovai
Coimbatore educates students from across Tamil Nadu and Kerala in its engineering, arts and medical colleges; an education ERP keeps admissions, fees, attendance and staff payroll in one record.
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Trusted by 200+ organisations across India & overseas — including
Admission enquiries tracked in parallel spreadsheets at several desks
One pipeline from enquiry to fee receipt, with every applicant visible
Fee arrears surface only when hall tickets are due
A fee ledger per student with reminders and online payment
A trust with a school, a college and a polytechnic keeps separate books
Multi-company accounts consolidated at the trust office
Alongside its factories, Coimbatore is a college town. Engineering institutions line Avinashi Road and the Peelamedu stretch, arts and science colleges fill the city, and residential schools draw children from the Nilgiris, Palakkad and the Gulf diaspora. Many were founded by the same industrial families that built the mills and engineering works, and run as trusts with several institutions under one management. Their administration is often a patchwork of separate packages for fees, exams and accounts.
Our school and college ERP on ERPNext covers enquiry and admission, student records, programmes and courses, timetables, attendance, assessment, fee structures and collection, hostel and transport fees, a student and parent portal, and an online learning module. Staff payroll and the trust's accounts sit in the same system. A Kovai institution gets one student record from first enquiry to final certificate.
Case studies
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An example
It is a Tuesday in counselling week at an engineering college on the Avinashi road side. Overnight, an applicant from Palakkad has uploaded her allotment letter and mark sheets through the portal, paid the first instalment online and received a receipt, and the admissions desk arrives to find her file already verified except for the one document that needs a human eye. On the same morning the office superintendent runs the hostel allocation for the new batch, the accounts office posts the day's collections to the trust's books without retyping, and the placement cell records attendance for a training session from a phone. A parent in the Gulf checks the fee ledger and the timetable from the same portal after her shift. Nobody has phoned the college to ask whether a payment reached.
Academic calendars decide our schedule. For a Coimbatore institution we aim to configure during a quieter term and go live with a new admission cycle or a new financial year. Setup is done from Kochi with your office superintendent and a faculty coordinator. We travel for training, which is held separately for office staff, faculty and wardens, since each group uses a different part of the system.
Discovery. Your programmes, admissions, fee structures, timetables and reporting.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Admissions, students, fees, attendance, assessments and accounts.
Data migration. Student records, fee structures and outstanding fees.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Engineering and professional colleges
Semester and credit structures, department-wise timetables, internal assessment records, placement training attendance, hostel allocation, and fee categories for counselling, management and scholarship students.
Arts and science colleges
Large shift-based batches, choice-based subjects, attendance shortage tracking before university exams, scholarship and government fee concession records, and alumni data for accreditation files.
Schools and residential campuses
Admissions, class and section management, term fees with transport routes, parent portal with attendance and marks, boarding records, and teacher payroll with PF, ESI and professional tax.
Yes. The parent portal shows attendance, marks, fee dues and announcements, and accepts online payment through a gateway. For Kovai institutions with many outstation and overseas parents, this cuts phone calls to the office considerably and gives families a receipt at once.
No. Affiliated colleges still follow the university for final examinations and results. The ERP handles internal assessments, attendance eligibility, records and everything administrative. Where the university provides data exports, results can be imported into the student record.
Yes. The learning module supports courses, lessons, quizzes and certificates, and tracks progress. Colleges use it for bridge courses, placement preparation and recorded lectures. It runs within the same login as the student portal, so there is no separate platform to manage.
After a first conversation about your institutions, student numbers and how fees and admissions run today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about your institution, how admissions and fees run and what you use today. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
Tamil Nadu Agricultural Universityinstitution
state agricultural university (1971), headquartered in Coimbatore
A state university with constituent colleges and research stations; institutions of this kind run programmes, hostels and farms that a single student record must span.
Source: en.wikipedia.orgPSG College of Technologyinstitution
autonomous government-aided engineering college founded 1951, Peelamedu
The autonomous engineering colleges of Peelamedu set expectations for credit structures, internal assessment and placement records that an education ERP must match.
Source: en.wikipedia.orgGovernment College of Technologyinstitution
autonomous state engineering college founded 1945
Government and aided colleges manage scholarship and fee concession records for a large share of students; the ERP has to carry those categories, not only management-quota fees.
Source: en.wikipedia.orgPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011