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Also serving Kovai
Coimbatore educates students from across Tamil Nadu and Kerala in its engineering, arts and medical colleges; an education ERP keeps admissions, fees, attendance and staff payroll in one record.
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Alongside its factories, Coimbatore is a college town. Engineering institutions line Avinashi Road and the Peelamedu stretch, arts and science colleges fill the city, and residential schools draw children from the Nilgiris, Palakkad and the Gulf diaspora. Many of these were founded by the same industrial families that built the mills and engineering works, and run as trusts with several institutions under one management. Their administration is often a patchwork of separate packages for fees, exams and accounts.
Our school and college ERP on ERPNext covers enquiry and admission, student records, programmes and courses, timetables, attendance, assessment, fee structures and collection, hostel and transport fees, a student and parent portal, and an online learning module. Staff payroll and the trust's accounts sit in the same system. A Kovai institution gets one student record from first enquiry to final certificate.
Engineering colleges handle management quota enquiries, counselling allotments and lateral entries within weeks. Tracking each applicant from enquiry through document verification to fee payment in one pipeline ends the parallel spreadsheets kept by different admission desks.
With tuition, hostel, bus and exam fees on different schedules, arrears surface only when hall tickets are due. A fee ledger per student, with automatic reminders to parents and online payment, brings collections forward and avoids the scene at the office.
Groups running a school, a college and a polytechnic keep separate accounts and cannot see the whole. Multi-company books in one system let a Coimbatore trust's central office consolidate income, salaries and capital spending across institutions.
Engineering and professional colleges
Semester and credit structures, department-wise timetables, internal assessment records, placement training attendance, hostel allocation, and fee categories for counselling, management and scholarship students.
Arts and science colleges
Large shift-based batches, choice-based subjects, attendance shortage tracking before university exams, scholarship and government fee concession records, and alumni data for accreditation files.
Schools and residential campuses
Admissions, class and section management, term fees with transport routes, parent portal with attendance and marks, boarding records, and teacher payroll with PF, ESI and professional tax.
Academic calendars decide our schedule. For a Coimbatore institution we aim to configure during a quieter term and go live with a new admission cycle or a new financial year. Setup is done from Kochi with your office superintendent and a faculty coordinator. We travel for training, which is held separately for office staff, faculty and wardens, since each group uses a different part of the system.
Case studies
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BrahMos Aerospace Thiruvananthapuram Ltd (BATL)
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Yes. The parent portal shows attendance, marks, fee dues and announcements, and accepts online payment through a gateway. For Kovai institutions with many outstation and overseas parents, this cuts phone calls to the office considerably and gives families a receipt at once.
No. Affiliated colleges still follow the university for final examinations and results. The ERP handles internal assessments, attendance eligibility, records and everything administrative. Where the university provides data exports, results can be imported into the student record.
Yes. The learning module supports courses, lessons, quizzes and certificates, and tracks progress. Colleges use it for bridge courses, placement preparation and recorded lectures. It runs within the same login as the student portal, so there is no separate platform to manage.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011