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See every vehicle and mobile asset in real time — and turn location into lower cost, right inside your ERP.
Free, no-obligation consult · No forms — just a real person.
Official ERPNext Partner
In business since 2011 · 200+ clients
It's the end of the month and the fuel bill is up again — but nobody can tell you why. A truck that should have done one trip somehow logged 80 extra kilometres. Two drivers claimed overtime for a route that takes three hours. A generator went "missing" from a site for a week and turned up with the meter run down. You're paying for all of it, and you only find out after the money's gone — because you can't see where your vehicles and assets actually are.
That blind spot is exactly what Acube removes. Our GPS & RFID Vehicle & Asset Tracking Software, built into ERPNext, turns live location, geofencing and movement history into something you can act on the same day — and into clean numbers your accounts team can bill, reconcile and report. Location stops being dots on a separate map and becomes fuel saved, overtime cut, theft caught early, and disputes settled with data.
As an Official ERPNext Partner, we don't bolt a tracking gadget onto your business and walk away. We connect tracking to the system that runs your fleet costing, maintenance and billing — and we build the manager and driver mobile apps in-house on Flutter, so the whole thing is one accountable platform, not three vendors pointing at each other.
In business since
Clients served
ERP projects
Work by referral
We've delivered ERP and enterprise software for 200+ organisations across India and overseas — including some of Kerala's most demanding transport and infrastructure operations, like KSRTC and Kochi Metro Rail (KMRL). We've shipped 100+ ERP projects and 50+ mobile apps, and because we get it right, 70% of our work comes by referral.
You genuinely don't know where half your vehicles are right now.
The fuel bill keeps climbing and nobody can explain the extra kilometres.
Overtime and trip claims are based on what the driver says, not what happened.
You hear about breakdowns, theft or a vehicle leaving its zone hours too late.
You can't prove where an asset has been or who had it last.
Your GPS portal is a separate website that never talks to your billing or accounts.
Month-end means re-keying trip data from one system into another by hand. That last one is the quiet killer. Tracking that lives in its own silo is half a solution — you see the movement, but you still can't cost it. Let's fix both.
Spot idling, detours and unauthorised use the day they happen — not on next month's bill — and watch the leakage close.
Harsh braking, over-speeding and route deviation are scored and flagged, so risky habits get corrected before they become accidents and insurance claims.
A vehicle or asset leaving its geofence pings a manager instantly — recovery starts in minutes, not days.
Every trip, stop and route is logged, so "the customer says we never came" or "the driver claims four hours" is answered with a timestamped record.
Trips, distances and usage flow straight into ERPNext, so client invoices, fuel cost and maintenance are all calculated from the same data — no re-keying, no arguments.
Built on open-source ERPNext, fully customisable to your fleet, routes and alert rules — your system, your data, no per-seat licence trap. > Most tracking tools tell you where. Ours tells you what it cost, who's responsible, and what to do about it — because it's wired into the system that runs your money. See it on your data: Call +91 62358 66111 or WhatsApp us.
| Module | What it does for you |
|---|---|
| Live GPS & RFID tracking | Real-time location, trip replay and full movement history per vehicle/asset. |
| Geofencing & alerts | Zone entry/exit, route deviation, speeding, idling and unauthorised-use alerts. |
| Driver behaviour | Harsh braking, over-speeding and scoring to improve safety and reduce claims. |
| Fuel & utilisation | Fuel analytics, mileage and asset usage reporting to cut waste. |
| Maintenance triggers | Distance/runtime-based service reminders raised straight into ERPNext. |
| ERP integration | Link trips, costs and alerts to fleet, dispatch, accounting and billing. |
| Before — flying blind | After — tracking inside ERPNext |
|---|---|
| You find out where a vehicle went after the trip | Live location, route and stops as they happen |
| Drivers fill in paper logbooks you can't verify | Automatic, tamper-proof trip and distance records |
| A standalone GPS portal that never talks to accounts | Trips and usage feed ERPNext billing and costing directly |
| Fuel and overtime queried weeks later, if ever | Idling, detours and misuse flagged the same day |
| Service done late or forgotten | Distance/runtime-based maintenance reminders auto-raised in ERP |
| "Did we visit the client?" = a phone call and a guess | A timestamped movement history that settles the dispute |
Engines left running at sites and stops burn fuel for nothing, every single day.
Extra kilometres on personal errands quietly inflate fuel and wear.
Trip times you can't verify mean you pay for hours that may never have happened.
A generator, container or vehicle that walks off without an early alert is a direct hit to the balance sheet.
Jobs billed wrong, or clients claiming you never showed — with no record to defend yourself. Each one is a small, recurring drain. Together they're often the difference between a fleet that earns and one that just stays busy. Tracking integrated with ERPNext turns those invisible losses into visible, controllable line items — and most operators recover the cost of the system from fuel and overtime savings alone. (Figures vary by fleet; we'll help you estimate yours, honestly, before you commit.) Want a quick estimate of your leakage? Book a free consultation → — we'll walk your fleet costs with you.
A separate GPS website shows you movement. It can't bill, cost or maintain anything. Here's the difference when tracking lives inside your ERP:
| Acube tracking + ERPNext | Standalone GPS portal | |
|---|---|---|
| Data silo | One system — tracking feeds billing, costing & maintenance | A separate login that never talks to your accounts |
| Cost, not just dots | Idling, fuel and route data become reportable savings | Shows location; cost analysis is your problem |
| Mobile apps | Manager & driver apps built in-house on Flutter, wired to your ERP | Generic app you can't change |
| Fit to your fleet | Open-source ERPNext — customise routes, alerts, rules | Fixed features, take it or leave it |
| Billing & maintenance | Trips auto-flow into invoices and service reminders | Re-key everything by hand |
| Accountability | One partner from tracking to ERP to support | Hardware vendor + portal + your accounts team |
see every vehicle, cost every trip.
dispatch, driver apps and trip-accurate billing.
track machinery, generators and site assets.
protect margin on every delivery run.
usage-based billing and asset accountability. Run a transport or logistics operation? See the sector workflows we tune for fleets on our Logistics & Transportation industry page.
Transport bodies and infrastructure operators can't afford bad data or missing assets — and they're exactly who we've delivered for. We've digitised operations for Kochi Metro Rail (KMRL), and worked with one of India's largest public transport fleets, KSRTC.
The pattern we see again and again: once live tracking feeds the ERP, the arguments stop. Fuel and overtime become explainable, trips become billable from one trusted record, and the manager's morning starts with a dashboard instead of a dozen phone calls. Read the case studies →
Official ERPNext Partner
In most cases, yes. We integrate common telematics hardware and surface the data inside ERPNext, so you keep your devices and gain the cost reporting and billing link on top.
Yes. Containers, generators, tools, machinery and equipment can be tracked by GPS or RFID checkpoints, with full movement history and accountability — useful across construction, rental and distribution.
Yes. Alerts trigger on zone entry/exit, route deviation, over-speeding and idling, and notify managers instantly — so theft, misuse or a delayed run is caught while you can still act on it.
Trips, distances and usage flow into ERPNext, so client invoices, fuel cost and maintenance are all calculated from the same trusted data — no double entry, no disputes over what a trip cost.
Yes. The manager and driver apps are built in-house on Flutter and connected directly to your ERP — so they fit your workflow and we're accountable for the whole stack, not just one piece of it. Our RFID work uses Senitron and Zebra hardware, delivered in India.
That's the point of integrating it with ERPNext rather than running a standalone portal. By making idling, detours, overtime and asset misuse visible the day they happen, most fleets recover the system's cost from fuel and overtime savings — and we'll help you estimate your numbers honestly before you commit.
Yes. Because the core is open-source ERPNext, alert rules, geofences, reports and dashboards are all tailored to how your fleet runs — not forced into a vendor's fixed template.
Always. As an Official ERPNext Partner we move into long-term support and can host and manage the system too, so you're never left maintaining it alone.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011