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Five trips out today. Watch the one that falls behind get flagged before anybody has to ask.
Today · 5 trips out06:00
Utilisation & cost
Plan the day on one board instead of five phone calls, and let every litre, tyre and repair land against the vehicle that used it.
Dispatched by phone40%of the day loaded
6 amnoon6 pm
COST PER KM · fuel, tyres, repairs, driver · fleet average = 100
0
KL-07
0
KL-41
0
KL-08
0
KL-39
0
KL-11
KL-08 costs a third more per kilometre than the rest. Repairs, mostly. Now you know which truck to sell.
Who came to us with this
Talk to us, or get a quote in two minutes
Plain questions about your vehicles, your routes and your people. The figure appears before anyone calls you.
More detail
Built on ERPNext with fleet and logistics customisation, the platform links every trip to its vehicle, driver, customer and cost — giving operations a live board and finance a clean ledger.
| Module | What it does |
|---|---|
| Vehicle master & lifecycle | Documents, insurance, permits, tyres and service history per vehicle. |
| Trip & dispatch planning | Assign loads, routes and drivers from one scheduling board. |
| Driver management | Duties, licences, trip history, expenses and settlements. |
| Fuel & maintenance | Fuel logs, mileage, scheduled servicing, breakdown and repair tracking. |
| GPS tracking integration | Live location, geofencing and movement history feeding the trip record. |
| Delivery tracking | Status updates, proof of delivery and customer notifications. |
| Cost & profitability | Cost per trip, per vehicle and per route with a full P&L view. |
| ERPNext (with Acube) | Packaged TMS suite | Excel + GPS portal | |
|---|---|---|---|
| Total cost of ownership | 60–80% lower — no per-seat licences | High licences + AMC | Cheap, but blind |
| Fit to your operation | Trip sheets, settlement rules configurable | Fixed feature set | Manual, error-prone |
| Cost-per-km & P&L | One ledger, real-time | Often separate from accounts | Reconstructed monthly |
| GPS & fuel-card integration | Open APIs, your choice of provider | Locked ecosystem | Disconnected |
| Time to value | Live in weeks | Long deployments | N/A |
| India compliance | GST on freight, e-way bill, TDS | Add-on | Manual |
Every truck that leaves half-full is fuel and a driver paid for revenue you didn't earn. Every skipped service that becomes a roadside breakdown is a missed delivery, an angry customer and an emergency repair bill. Every disputed settlement is hours of arguing and an unhappy driver. And pricing without knowing your true cost-per-km means you're quietly subsidising your least profitable routes. A fleet ERP turns these off — higher utilisation, proactive maintenance, clean settlements and accurate costing. No per-seat licences means a lower total cost of ownership than packaged TMS software, and we scope to a fixed price up front.
What it costs to put in depends on how many vehicles you run, how trips are planned and billed, and how many people need to be on it. The calculator on this page asks about exactly those, and gives you a figure before anyone calls you.
Logistics and transport operators, distribution fleets, courier and last-mile companies, rental and leasing fleets, and any business running its own delivery vehicles across India. See the workflows and pains we solve on our Logistics & Transportation industry page →
We've delivered enterprise software for major transport-sector organisations including KSRTC — one of India's largest public transport fleets, where scale, reliability and accountability are non-negotiable. Among 200+ organisations served since 2011. See our logistics & transport work →
Yes — GPS feeds drive geofencing, movement history and live trip status, all tied to the vehicle and trip record. Pair it with our GPS Vehicle & Asset Tracking solution for deeper telematics.
Yes. Fuel, maintenance, driver and overhead costs roll up per trip, vehicle and route, so cost-per-km and profitability are always live — and in the same ledger as your accounts.
Yes — duty rosters, trip-linked expenses, advances and settlements are reconciled automatically into accounts, so payouts are transparent and dispute-free.
Yes — document, insurance, permit and service reminders are built into the vehicle lifecycle, so nothing lapses unnoticed.
Yes — our in-house Flutter team can add driver and delivery apps connected to the same ERP, including any custom flows through mobile app development.
ERPNext is open-source — no per-user licence fees, and fleet, GPS and accounts live in one system instead of three you pay to integrate. Most operators see 60–80% lower total cost of ownership.
Yes — vehicle masters, documents, opening balances and history are migrated as a defined, validated step.
Always — long-term support and AMC, plus managed cloud hosting if you want it.
It depends on how many vehicles you run, how trips are planned and billed, and how many people need to be on it, which is why the figure on this page comes from a two-minute set of questions rather than a brochure. The estimate is a range; a quotation is a fixed price we sign after a short call about the detail.