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Plan trips, assign drivers, control fuel and maintenance, and track every delivery on one live system — and finally know what each kilometre really costs.
Free, no-obligation consult · No forms — just a real person.
Official ERPNext Partner
In business since 2011 · 200+ clients
It's 9 a.m. and dispatch is already a shouting match. One truck left half-empty, another is idle because nobody confirmed the load, a customer is on the phone asking where their delivery is, and your best driver's settlement is being disputed for the third time this month. At month-end you'll add up fuel chits and repair bills and still not know which vehicle, route or customer actually made money. When dispatch runs on phone calls and a whiteboard, empty miles, missed loads and creeping maintenance costs quietly eat a fleet's thin margin.
Acube's ERPNext-based Fleet & Dispatch Management ERP brings trip planning, driver assignment, fuel and maintenance, GPS tracking and delivery status into one system — and ties every trip to its vehicle, driver, customer and cost. You move more loads with fewer vehicles, settle drivers without disputes, and know your true cost per kilometre — at 60–80% lower total cost of ownership than a packaged TMS, with no per-seat licence trap.
In business since
Clients served
ERP projects
Work by referral
Manual dispatch that leaves trucks idle and routes inefficient.
No live status on deliveries until a customer calls to complain.
Maintenance and fuel costs scattered across registers, chits and receipts.
Driver duty, trip and expense records that never reconcile — and settlement disputes that take days.
No idea which vehicle, route or customer actually makes money.
Insurance, permits and service dates that lapse because nobody was tracking them.
A single dispatch board with live driver and vehicle availability cuts empty running and squeezes more revenue from the fleet you already own.
Live GPS status and proof of delivery mean customers — and you — see exactly where every trip is.
Scheduled, proactive maintenance and fuel/mileage tracking catch the slow leaks before they become breakdowns.
Duties, trip-linked expenses, advances and deductions reconcile automatically into accounts.
Fuel, maintenance, driver and overhead costs roll up per trip, vehicle and route — so you know true cost-per-km and can price to protect margin. See it on your fleet: Call +91 62358 66111 or WhatsApp us.
Built on ERPNext with fleet and logistics customisation, the platform links every trip to its vehicle, driver, customer and cost — giving operations a live board and finance a clean ledger.
| Module | What it does |
|---|---|
| Vehicle master & lifecycle | Documents, insurance, permits, tyres and service history per vehicle. |
| Trip & dispatch planning | Assign loads, routes and drivers from one scheduling board. |
| Driver management | Duties, licences, trip history, expenses and settlements. |
| Fuel & maintenance | Fuel logs, mileage, scheduled servicing, breakdown and repair tracking. |
| GPS tracking integration | Live location, geofencing and movement history feeding the trip record. |
| Delivery tracking | Status updates, proof of delivery and customer notifications. |
| Cost & profitability | Cost per trip, per vehicle and per route with a full P&L view. |
| Before — today's fleet stack | After — one ERPNext fleet platform |
|---|---|
| Dispatch on a whiteboard and phone calls | One live board with driver and vehicle availability |
| Deliveries tracked only when a customer calls | Live GPS status and proof of delivery |
| Fuel chits and repair bills in registers | Fuel, mileage and service tracked per vehicle |
| Driver settlements disputed and delayed | Auto-reconciled duties, expenses and payouts |
| Cost per km is a guess at month-end | Live cost-per-km, per route and per vehicle |
| Permits and insurance lapse unnoticed | Document and renewal reminders built in |
| ERPNext (with Acube) | Packaged TMS suite | Excel + GPS portal | |
|---|---|---|---|
| Total cost of ownership | 60–80% lower — no per-seat licences | High licences + AMC | Cheap, but blind |
| Fit to your operation | Trip sheets, settlement rules configurable | Fixed feature set | Manual, error-prone |
| Cost-per-km & P&L | One ledger, real-time | Often separate from accounts | Reconstructed monthly |
| GPS & fuel-card integration | Open APIs, your choice of provider | Locked ecosystem | Disconnected |
| Time to value | Live in weeks | Long deployments | N/A |
| India compliance | GST on freight, e-way bill, TDS | Add-on | Manual |
Every truck that leaves half-full is fuel and a driver paid for revenue you didn't earn. Every skipped service that becomes a roadside breakdown is a missed delivery, an angry customer and an emergency repair bill. Every disputed settlement is hours of arguing and an unhappy driver. And pricing without knowing your true cost-per-km means you're quietly subsidising your least profitable routes. A fleet ERP turns these off — higher utilisation, proactive maintenance, clean settlements and accurate costing. No per-seat licences means a lower total cost of ownership than packaged TMS software, and we scope to a fixed price up front.
Logistics and transport operators, distribution fleets, courier and last-mile companies, rental and leasing fleets, and any business running its own delivery vehicles across India. See the workflows and pains we solve on our Logistics & Transportation industry page →
We've delivered enterprise software for major transport-sector organisations including KSRTC — one of India's largest public transport fleets, where scale, reliability and accountability are non-negotiable. Among 200+ organisations served since 2011. See our logistics & transport work →
with an in-house Flutter team — so driver and delivery apps connect to the same ERP, not a third-party silo.
we map how dispatch, settlements and costing actually run before we configure.
from blueprint to go-live to support & AMC.
in business since 2011, 200+ clients, and 70% of our work by referral.
Official ERPNext Partner
Yes — GPS feeds drive geofencing, movement history and live trip status, all tied to the vehicle and trip record. Pair it with our GPS Vehicle & Asset Tracking solution for deeper telematics.
Yes. Fuel, maintenance, driver and overhead costs roll up per trip, vehicle and route, so cost-per-km and profitability are always live — and in the same ledger as your accounts.
Yes — duty rosters, trip-linked expenses, advances and settlements are reconciled automatically into accounts, so payouts are transparent and dispute-free.
Yes — document, insurance, permit and service reminders are built into the vehicle lifecycle, so nothing lapses unnoticed.
Yes — our in-house Flutter team can add driver and delivery apps connected to the same ERP, including any custom flows through mobile app development.
ERPNext is open-source — no per-user licence fees, and fleet, GPS and accounts live in one system instead of three you pay to integrate. Most operators see 60–80% lower total cost of ownership.
Yes — vehicle masters, documents, opening balances and history are migrated as a defined, validated step.
Always — long-term support and AMC, plus managed cloud hosting if you want it.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011