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Also serving Kalpetta
Every vehicle in Wayanad earns its living on ghat roads, whether it carries tourists, green leaf, milk or pepper; fleet software shows what each one costs and what it brings in.
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Wayanad has no railway, so everything moves by road. Tourist taxis and tempo travellers run between Kozhikode, Mysuru, Bengaluru and the resorts. Jeeps take visitors up rough estate tracks and to trek starting points. Estate lorries carry leaf to the factory, milk vans run collection routes before dawn, and goods carriers haul spices and coffee down the Thamarassery ghat. Hill driving is hard on brakes, tyres, clutches and fuel.
ERPNext fleet and dispatch management keeps a full record of each vehicle: documents, insurance, permits and fitness dates, trips, drivers, fuel, maintenance and tyres. Trips are planned and assigned, expenses are captured against them, and GPS tracking can be integrated for live location. Cost and revenue come together per vehicle and per trip, which tells an operator which vehicles earn and which merely run.
An expired permit or fitness certificate found at a check-post on the Karnataka border means a fine and a stranded group of guests. Document expiry reminders for every vehicle and driver, sent well ahead, remove that risk.
Ghat roads shorten the life of brake linings, tyres and clutch plates, but servicing is done only when something fails. Maintenance schedules by kilometre and date, with history per vehicle, turn breakdowns on a slope into planned workshop visits.
Drivers hand in fuel bills and trip expenses at the end of a run, and the owner has no baseline. Recording fuel against kilometres for each vehicle shows the normal mileage on Wayanad routes, and outliers become obvious.
Eco and adventure tourism
Tour operators and jeep safari fleets: booking-linked trip assignment, driver duty rosters, per-trip income and expense, and document compliance for vehicles entering forest and interstate routes.
Tea estates
Leaf lorries, tractors and staff vehicles tracked for fuel, repairs and usage by division, with transport cost per kilo of leaf available to the management as a regular report.
Agro-processing and dairy
Milk collection and distribution routes with vehicle-wise cost, hired vehicle payments calculated from trips and kilometres, and route timing records that matter for a perishable product.
We sit with the owner and the person who assigns vehicles, usually in Kalpetta, Bathery or Mananthavady, and list the vehicles, routes and the expenses that matter. The system is configured from Kochi and vehicle histories are loaded from whatever records exist. Drivers and supervisors get short, practical training on a phone. Where GPS devices are in use, we integrate the data feed during setup.
Case studies
Indus Motor Company Private Limited
Indus Motor — ERPNext Cut Stock-Outs 40% Across Showrooms
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
Kochi Metro Rail Limited (KMRL)
Kochi Metro (KMRL) — ERPNext Property & Lease Management, Zero Paper
No. The system is useful with trip sheets, fuel entries and maintenance records alone. GPS adds live location, route history and automatic kilometre readings, and makes sense for tourist vehicles and perishable routes. It can be added later, vehicle by vehicle.
Yes. Hired vehicles are recorded with their owner as a supplier, trips are logged in the same way, and payment is calculated from the agreed basis, whether per trip, per kilometre or per day. Your own and hired fleet costs can then be compared.
With two or three vehicles, a notebook may do. Once you cross a handful, or have drivers you do not see daily, the savings from controlled fuel, timely maintenance and no lapsed documents generally justify a proper system.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011