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Also serving Kalpetta
Pepper loses weight as it dries, coffee changes form as it is cured, and both change price daily; stock software for Wayanad has to track all of that, lot by lot.
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Stock in Wayanad is alive in a way that cartons in a city warehouse are not. A lot of green pepper becomes a smaller lot of black pepper. Coffee cherry becomes parchment, then clean bean. Ginger and turmeric arrive wet. Every godown in Sulthan Bathery, Pulpally and Kalpetta holds goods of different grades, bought at different rates, some belonging to the trader and some held for others.
ERPNext inventory and warehouse management keeps that under control. It tracks stock by item, grade, batch and warehouse, records every receipt, transfer, processing step and dispatch, values stock correctly, and shows quantity and value live. Conversions with weight loss are recorded as they happen, so the difference between what came in and what went out is explained, not discovered at year end.
Everyone accepts that produce loses weight while drying. Few record how much, by lot. Logging input and output weights at each stage sets a normal range, and a lot that falls outside it is questioned the same week.
When lots from different growers and dates are heaped together, the trader loses the cost and quality history of what he is selling. Batch tracking preserves origin, grade, purchase rate and age, which matters more as buyers ask for traceability.
Goods sit in the main godown, a rented store near the market and sometimes at a curing works. Warehouse-wise stock with transfer entries shows exactly what lies where, and bank or buyer inspections can be answered with a report.
Spice cultivation and trading
Grade-wise and batch-wise stock of pepper, cardamom, ginger and coffee, average and actual cost by lot, stock ageing, and a daily position statement combining physical stock with open purchase and sale commitments.
Agro-processing and dairy
Raw material, packing material and finished goods tracked with batch and expiry, first-expiry-first-out picking, and reorder alerts for packing and consumables that are slow to arrive up the ghat.
Tea estates
Made-tea stock by grade and invoice lot, dispatch to auction centres or buyers, and stores control for fertiliser, chemicals, fuel and spares issued to divisions, with consumption booked to the right field or machine.
We start in your godown, not in a meeting room. A visit to Wayanad lets us see how goods are received, stacked, processed and issued, and what your registers capture today. Item masters, grades and warehouses are then configured from Kochi, and opening stock is taken jointly on an agreed date. Staff are trained at the godown, on their own transactions, before go-live.
Case studies
Indus Motor Company Private Limited
Indus Motor — ERPNext Cut Stock-Outs 40% Across Showrooms
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
Kochi Metro Rail Limited (KMRL)
Kochi Metro (KMRL) — ERPNext Property & Lease Management, Zero Paper
Yes. Processing entries record input quantity, output quantity and loss, so converting cherry to clean coffee or green pepper to black is a normal transaction. Costs carry forward to the output lot, and loss reports are available by stage, lot or period.
Not to begin with. Many Wayanad traders start with lot numbers written on bags and entries made at the counter. Barcode labels can be added later for faster receipt and dispatch, and the system supports them without any rework.
Yes. Goods held on behalf of growers or buyers can be kept in separate warehouses or flagged by ownership, so they appear in quantity reports but not in your stock value. This keeps both the physical count and the balance sheet correct.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011