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Also serving Kochi and Cochin
Ernakulam employers pay migrant press workers in Perumbavoor, nurses on three shifts and developers at Infopark who change jobs yearly; HR and payroll software runs all of it from one record.
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HR in Ernakulam is several jobs under one title. At a plywood unit near Perumbavoor it means daily-rated workers from other states, contractors' gangs and a gate register. In a hospital it means three shifts and nurses on call. At an Infopark firm it means offer letters, appraisals and exits on a loop. Payroll has to get all of it right by the last working day.
HR and payroll software built on ERPNext and the Frappe HR app keeps the employee record, attendance, leave, shifts, expense claims, appraisals and payroll in one place. Salary structures handle PF, ESI, professional tax and TDS, payslips go out by email or app, and the payroll entry posts to accounts. Employees apply for leave and read their own payslips on a phone.
Attendance from a device, leave from emails, overtime from a supervisor's sheet, incentives from sales, advances from accounts. Each month someone assembles these in Excel. With all of them in one system, payroll becomes a run and a review instead of a reconstruction.
PF ceilings, ESI eligibility that changes with a raise, professional tax slabs set by the municipality, TDS projections after a declaration. Manual working invites notices. Salary components with formulas apply the rules the same way every month and produce the registers for filing.
Gangs supplied by a contractor are paid on a slip and vanish from the records, yet the principal employer carries the compliance. Contractor-wise attendance and wage registers, with PF and ESI worked out per worker, keep that liability visible instead of assumed.
Case studies
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BSS Green Life Solar Division
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An example
It is the last Friday of the month at a veneer and plywood press outside Perumbavoor. The gate device has been sending punches all month, and the shift rules have already turned them into attendance, late marks and overtime. The HR clerk pulls up the payroll run before lunch. Three workers took advances in the second week, and the recoveries are already on their slips. A labour contractor's bill arrives with a headcount that does not match the gate log, and the difference is settled with the register open. By four the bank file is ready, PF and ESI registers are generated, and payslips reach the workers' phones in Malayalam and Hindi.
With an Ernakulam employer we start from your last few payslip runs and your HR policy, however informal. Salary structures are built to reproduce those payslips exactly, then run in parallel with your current method for a month. Our Kochi team trains HR and accounts together, connects the gate or biometric devices, and is on call on your first live payroll day.
Discovery. Your salary structures, attendance sources, shifts, leave rules and statutory deductions.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Employees, shifts, attendance, leave, salary structures, PF, ESI, professional tax and TDS.
Data migration. Employee records, salary structures and opening balances, moved and checked.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Plywood and furniture units
Daily and piece-rate wages, gate attendance turned into muster rolls, advances recovered in instalments, long leave for workers who go home to other states, and contractor bills reconciled against the workers they supplied.
IT/ITeS and software
Onboarding and exits at volume, project-linked timesheets, appraisal cycles, flexible benefit components and TDS declarations, with leave policies that differ between billable staff and support teams at Kakkanad offices.
Healthcare and hospitals
Rosters across three shifts, night and on-call allowances, attendance from biometric devices at every entrance, renewal reminders for clinical registrations, and separate salary structures for doctors, nurses and contract workers.
Yes. Salary structures include these as components with their own rules, including professional tax as levied by the local body where staff work. The system produces the deduction registers and the payroll accounting entry; filing on the portals is still done by your team from these reports.
In most cases, yes. Common devices push check-in data to ERPNext, where shift rules turn punches into attendance, late marks and overtime. We check your device models during scoping and say if any cannot be connected.
Yes. Payslips and leave screens can be shown in Malayalam or Hindi, and the phone app is kept to a few large buttons. Where workers have no smartphone, the supervisor applies leave on their behalf and printed payslips are still produced.
After a first conversation about your headcount, locations, attendance sources and salary rules, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about how many people you pay, how attendance is captured and how payroll is run today. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
Plywood manufacturing cluster, Perumbavoorcluster
DC-MSME cluster with a common facility centre sanctioned in 2005-06; Perumbavoor is known as Kerala's plywood town, where sawmills switched to rubberwood veneer and plywood from the 1980s and the trade draws a large migrant workforce.
Kerala's plywood town draws a large migrant workforce on daily wages and contractor gangs, so muster rolls, advances and statutory cover per worker are the whole payroll problem.
Source: dcmsme.gov.inKalamassery Municipalitylocal body
A municipality dense with engineering units and campuses, and one of the local bodies whose professional tax slabs a payroll system must apply correctly to staff working within its limits.
Source: ernakulam.nic.inInfopark, Kochi (Kakkanad)park
Government of Kerala IT park set up in 2004, about 10 km from central Kochi; Phase 1 fully built and Phase 2 (opened 2017) still adding space, with further phases announced.
The IT park where employers hire and lose people constantly, making onboarding checklists, TDS declarations and full-and-final settlements a weekly routine rather than a yearly one.
Source: en.wikipedia.orgPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011