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Also serving Kochi and Cochin
Container trailers out of Vallarpadam, air-cargo vans from Nedumbassery and staff cabs bound for Kakkanad all run on thin margins; fleet software shows Ernakulam operators what each trip actually cost.
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Every evening the road from Vallarpadam through Kalamassery fills with container trailers heading for the highway. At the same hour, lines of cabs carry IT staff out of Kakkanad, and vans shuttle cargo between the airport at Nedumbassery and the city's courier hubs. Behind all of them are Ernakulam fleet owners who track trips in a diary, diesel on slips and driver advances in their heads.
Fleet and dispatch management software on ERPNext keeps a record for every vehicle and driver, plans trips and assigns loads from a dispatch board, logs fuel, tolls, driver expenses and maintenance, and ties in GPS tracking where fitted. Each trip carries its revenue and costs, so profitability is reported per trip, vehicle, route and customer, and invoices flow into accounts.
Case studies
Kera Cabs
Kera Cabs — 55% of Bookings Moved Off the Phone and Into the App
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
Connect N Cabs Tours & Travels Pvt. Ltd.
Connect N Cabs — A Custom Travel ERP That Lifted Fleet Utilisation 35%
Fitness, permit, tax, pollution and insurance expire on different dates for every vehicle. One lapse means a fine or a detained trailer at the port gate. Renewal reminders per vehicle, and licence expiry per driver, replace the wall chart nobody updates.
Fuel is the largest cost and the hardest to check. Logging fills against odometer readings shows mileage per vehicle and flags the outliers. Driver advances, tolls, loading charges and bata are settled trip by trip against the record instead of from memory.
Servicing is postponed while the vehicle is earning, until it fails on the highway with a loaded container. Service schedules by kilometres or date, tyre histories and repair records make downtime planned, and show when a vehicle costs more to keep than to replace.
An example
Six in the morning at a transport yard near Vallarpadam. The dispatcher opens the board and sees eleven trailers, three drivers on leave and the day's container bookings from two freight forwarders. He assigns loads by drag and drop, and each driver gets his trip on a phone with the container number, the pickup slot at the terminal and the drop point at a freight station in Kalamassery. A trailer whose fitness certificate expires next week is flagged and kept to short runs. Through the day drivers log diesel fills and tolls against their trips. By evening the completed trips have become draft invoices under each forwarder's rate contract, and the owner sees which route earned and which one idled at the gate.
With Ernakulam fleet owners we begin at the yard or the booking office, where trips are actually assigned. Vehicle and driver masters are loaded from your registers, and a sample of past trips is entered to test the costing. Dispatchers are trained at their desks and drivers on a simple phone screen in Malayalam. Our Kochi team stays close through the first round of driver settlements.
Discovery. Your vehicles, drivers, trips, fuel and maintenance, and how dispatch runs today.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Vehicles, trips, dispatch, fuel and maintenance logs, and trip costing.
Data migration. Vehicle and driver records, service history and running contracts.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Container and bulk transporters
Trip sheets per container between the terminal, the freight stations and inland destinations, detention and empty-return tracking, customer-wise rate contracts, proof of delivery and billing raised from completed trips.
Air cargo and courier operators
Time-bound runs between Nedumbassery and city hubs, consignment-wise trip records, driver handover confirmations on a phone, and cost per run compared across vehicles and shifts for operators working the airport's cargo terminal.
Employee transport for IT parks
Rosters by shift, route and vehicle allocation for cab operators serving Kakkanad, trip logs for client billing, driver duty hours and compliance records, including the late-night drops that need extra safeguards.
No. The software works without GPS, using trip sheets and odometer readings. Where you already have trackers, their data can feed live location and distance into the trip record, which removes disputes. Many operators fit tracking to their long-haul vehicles first.
Yes. The driver screen shows only their trips, with start, end, expenses and a photo of the fuel bill or proof of delivery. For drivers who prefer not to use an app, the dispatcher enters the same details from a phone call or a paper slip.
Yes. Completed trips become invoices under each customer's rate contract, with GST applied as it should be for transport services. Fuel, maintenance and driver settlements post to accounts against the vehicle, so profit per vehicle is an accounting figure and not an estimate.
After a first conversation about your fleet size, the trips you run and how dispatch and costing work today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about your fleet, how trips are assigned and where costs are hard to see. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
Cochin Port (Willingdon Island) and ICTT Vallarpadamtransport
major seaport run by the Cochin Port Authority, with India's first container transshipment terminal at Vallarpadam
The container terminal sets the rhythm of the district's trailer fleets, with pickup slots, detention charges and empty returns that a trip record has to capture to cost a run honestly.
Source: en.wikipedia.orgErnakulam Junction (South) railway stationtransport
Kochi's main railway station, one of the busiest in south India, linked to the metro
One of south India's busiest stations, whose parcel traffic and passenger flows feed the courier vans and cab fleets that work the city centre around the clock.
Source: en.wikipedia.orgCochin International Airport, Nedumbasserytransport
international airport about 25 km north-east of the city, run as a public-private company with Kerala government stake; the state's busiest airport
The state's busiest airport, whose cargo terminal and passenger traffic keep air-cargo vans and taxi fleets on time-bound runs where a late trip has a cost that should be visible.
Source: en.wikipedia.orgPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011