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Also serving Kochi and Cochin
Container trailers leaving the Cochin Port, staff cabs bound for Infopark and delivery vans feeding the malls all run on tight margins; fleet software shows Ernakulam operators the cost of each trip.
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Every evening the road from Vallarpadam through Kalamassery fills with container trailers heading for the highway. At the same hour, lines of cabs carry IT staff out of Kakkanad. Behind both are fleet owners in Ernakulam who track trips in a diary, diesel on slips and driver advances in their heads. They know the monthly total. They rarely know which vehicle, route or customer is earning, and which is quietly eating the profit.
Fleet and dispatch management software on ERPNext keeps a record for every vehicle and driver, plans trips and assigns loads from a dispatch board, logs fuel, tolls, driver expenses and maintenance, and ties in GPS tracking where fitted. Each trip carries its revenue and costs, so profitability is reported per trip, vehicle, route and customer, and invoices flow into accounts.
Insurance, fitness, permit, tax and pollution certificates expire on different dates for every vehicle. One lapse means a fine or a detained truck. Renewal reminders per vehicle, and licence expiry per driver, replace the wall chart nobody updates.
Fuel is the largest cost and the hardest to check. Logging fills against odometer readings shows mileage per vehicle and flags the outliers. Driver advances, tolls, loading charges and bata are settled trip by trip against the record.
Servicing is postponed while the vehicle is earning, until it fails on the highway with a loaded container. Service schedules by kilometres or date, tyre histories and repair records make downtime planned, and show when a vehicle costs more to keep than to replace.
Ports, shipping and logistics
Container and bulk transporters working the port, the terminal and the freight stations: trip sheets per container, detention and empty-return tracking, customer-wise rate contracts, proof of delivery and billing raised from completed trips.
IT/ITeS and software
Employee transport operators serving Infopark and SmartCity: rosters by shift, route and vehicle allocation, trip logs for client billing, driver duty hours and compliance records, including the night drops that need extra safeguards.
Organised retail and malls
Distribution fleets supplying supermarkets and outlets across the district: multi-drop delivery runs planned from sales orders, delivery confirmation by the driver on a phone, and cost per drop compared across routes.
With Ernakulam fleet owners we begin at the yard or the booking office, where trips are actually assigned. Vehicle and driver masters are loaded from your registers, and a sample of past trips is entered to test the costing. Dispatchers are trained at their desks and drivers on a simple phone screen in Malayalam. Our Kochi team stays close through the first round of driver settlements.
Case studies
BSS Green Life Solar Division
BSS Green Life Solar — ERPNext, CRM & a Geo-Tagged Site-Survey App
Connect N Cabs Tours & Travels Pvt. Ltd.
Connect N Cabs — A Custom Travel ERP That Lifted Fleet Utilisation 35%
Muthoot Securities Limited
Muthoot Securities — MScan, the Flutter App That Cut Document Search Time by 70%
No. The software works without GPS, using trip sheets and odometer readings. Where you already have trackers, their data can feed live location and distance into the trip record, which removes disputes. Many operators start without it and fit tracking to their long-haul vehicles first.
Yes, through a simple mobile screen showing only their trips. They can mark start and end, record expenses, and upload a fuel bill or a proof of delivery photo. For drivers uncomfortable with apps, the dispatcher can enter the same details from a phone call or a paper slip.
Yes. Completed trips become invoices under each customer's rate contract, with GST applied as it should be for transport services. Fuel, maintenance and driver settlements post to accounts against the vehicle, so profit and loss per vehicle is an accounting figure and not an estimate.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011