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Also serving Kochi and Cochin
Ernakulam's schools, colleges and professional institutes, from maritime academies to nursing colleges, still run admissions and fees on paper and Excel; an education ERP brings Kochi campuses into one system.
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Education in Ernakulam is closely tied to the district's employers. Alongside the long-established schools and arts and science colleges of Kochi and Aluva are engineering colleges near Kalamassery, maritime training institutes that feed the shipping trade, nursing and paramedical colleges attached to hospitals, and a crowd of IT finishing schools around Kakkanad. Their administration is strikingly alike: admission registers, fee receipts in one program, marks in another, and parents calling the office for everything.
School and college ERP software on ERPNext covers enquiries and admissions, student records, programmes and batches, timetables, attendance, assessments and grading, fee structures and collection, and a portal for students and parents. Staff payroll with PF, ESI and professional tax, purchases and institutional accounts run in the same system, and courses can be delivered online through the learning module.
Instalments, concessions, scholarships, transport and hostel charges differ by student. When receipts sit in a standalone program, the pending amount per class is a manual exercise. Fee schedules per student, online payment and automatic reminders give the bursar a live dues list.
Enquiries arrive by phone, walk-in and web during a few crowded weeks, and follow-up depends on slips of paper. An enquiry-to-enrolment workflow records every applicant, their documents and their status, so seats are filled in order and nobody is forgotten.
Attendance, marks, circulars and fee balances are all questions the office answers by phone. A parent and student portal, with notifications, puts that information in their hands and gives the office staff their mornings back.
IT/ITeS and software
IT training institutes and finishing schools near Infopark, with short-course batches, rolling admissions, instalment fees, online lessons and quizzes, attendance, certificates, and records that show recruiters a candidate's progress.
Shipbuilding and marine engineering
Maritime and marine engineering training institutes, where course bookings, batch capacity, mandatory attendance, assessment records and certificate issue must be documented precisely, and sponsoring shipping companies are billed for their candidates.
Healthcare and hospitals
Nursing, paramedical and medical colleges attached to hospitals, with programme and semester structures, clinical posting rosters, internal assessment records, hostel and mess fees, and staff shared between the hospital and the college.
We time Ernakulam education projects around the academic calendar, aiming to have fees and admissions ready before the new intake and academics soon after. Our Kochi team works with the principal's office, the accounts section and a group of teachers to set up structures, migrates student and fee data, and runs training sessions on campus for office staff and faculty separately.
Case studies
BSS Green Life Solar Division
BSS Green Life Solar — ERPNext, CRM & a Geo-Tagged Site-Survey App
Connect N Cabs Tours & Travels Pvt. Ltd.
Connect N Cabs — A Custom Travel ERP That Lifted Fleet Utilisation 35%
Muthoot Securities Limited
Muthoot Securities — MScan, the Flutter App That Cut Document Search Time by 70%
Yes. The same system models classes and divisions for a school, or programmes, semesters and electives for a college. Groups that run several institutions can keep each as a separate company with its own accounts while the management sees a combined picture.
Yes. A payment gateway can be connected so that parents pay from the portal or from a link sent by message, and the receipt is posted to the student's account automatically. Counter payments by cash, cheque or card continue alongside, recorded in the same ledger.
Yes. Teaching and non-teaching staff records, attendance, leave and payroll with statutory deductions are part of the system, as are purchases, budgets and financial statements. For trusts and societies, this removes the need for separate accounting software and the reconciliation that goes with it.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011