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Also serving Mangalore and Mangaluru
Tankers leaving the refinery, tippers hauling coal from the port, private buses on every coastal route: Dakshina Kannada moves on wheels, and few operators know their cost per kilometre.
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Stand beside the highway at Surathkal for a while and the district's economy rolls past. Bulk tankers carry petroleum products and LPG inland. Trucks take coal, fertiliser and containers from New Mangalore Port up the Shiradi and Charmadi ghats. Private buses connect Mangaluru with every taluk town. College fleets collect students from across the district. Behind most of these are owners who manage trips by phone and diesel by trust.
ERPNext fleet and dispatch management records vehicles, documents, drivers, trips, fuel, tyres, maintenance and expenses, and links each trip to its billing and its costs. GPS feeds can be integrated for live status and geofencing. Reminders cover insurance, permits, fitness and service. A Dakshina Kannada transporter sees profit by trip, by vehicle and by route, and knows which truck is free before promising one.
Case studies
Kera Cabs
Kera Cabs — 55% of Bookings Moved Off the Phone and Into the App
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
Connect N Cabs Tours & Travels Pvt. Ltd.
Connect N Cabs — A Custom Travel ERP That Lifted Fleet Utilisation 35%
Fuel is the largest running cost and the easiest to lose. Trip-wise fuel entries compared with distance and expected mileage by vehicle show which trucks, routes or drivers need a closer look.
When rain closes a ghat road, trips reroute through longer passes and costs jump. Route-wise costing and trip records let the operator claim the difference from the customer with evidence.
A tanker stopped at a checkpost for a lapsed document loses days. Document expiry alerts for each vehicle and driver, including hazardous goods licences, reach the manager well ahead.
An example
A tanker operator's dispatcher in Surathkal assigns the morning's loads before six. One tanker takes petroleum products from the gantry in the Panambur belt up the Shiradi ghat to a depot near Hassan; the trip is opened against the customer's contract, the driver's advance is issued, and the loading slot is noted. At the checkpost the driver's hazardous goods licence is asked for, and it is in date because the alert went out a month ago. Midway the ghat is closed after a slip and the trip reroutes via Charmadi; the extra kilometres are recorded against the trip for the claim. At night the driver returns, settles diesel and toll receipts against the advance, and the trip closes with its margin already calculated.
Fleet projects start with your vehicle list, documents and a month of trip sheets. We study them remotely from Kochi, Kerala, and meet your dispatch staff in Mangaluru to see how trips are assigned in practice. Configuration and GPS integration are done remotely. We return to Dakshina Kannada to train dispatchers and drivers, and remain on call through the first billing cycle.
Discovery. Your vehicles, drivers, trips, fuel and maintenance, and how dispatch runs today.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Vehicles, trips, dispatch, fuel and maintenance logs, and trip costing.
Data migration. Vehicle and driver records, service history and running contracts.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Petrochemicals and refining
Tanker operators carrying petroleum products and LPG track calibration and safety certificates, driver hazardous goods training, loading slot schedules, trip-wise shortage claims and transporter bills against contracts.
Port and shipping logistics
Container and bulk cargo hauliers tie each trip to a job and consignee, record detention and halting charges, and bill from trip data, with driver advances settled against trip sheets.
Education and healthcare
College bus fleets and hospital ambulances manage route rosters, driver duty, preventive maintenance and fuel, with per-route cost reported to the trust.
In most cases, yes. If your GPS provider offers an API, the feed is linked to vehicles and trips in ERPNext for live status, distance and geofence alerts. We confirm this with the provider during discovery.
Advances given for a trip, fuel paid in cash, tolls, loading charges and daily allowance are entered against the trip and settled when the driver returns. The balance flows into payroll or is recovered, and accounts are updated automatically.
Yes. Route and schedule-based operations, daily collection by conductor, fuel and maintenance by bus, and permit tracking can all be configured. Private bus owners in Dakshina Kannada can see earnings per route and per bus.
After a first conversation about your fleet size, the trips you run and how dispatch and costing work today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about your fleet, how trips are assigned and where costs are hard to see. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
New Mangalore Port, Panamburtransport
Karnataka's only major seaport, declared the country's ninth major port in 1974; handled about 46 million tonnes in 2024-25, exporting POL products, iron-ore pellets and containers and importing crude, cement and other bulk cargo
The port exports petroleum products and pellets and imports crude, cement and bulk cargo. Every tonne moves by road or rail to the ghats, and every trip has a cost the operator should know.
Source: newmangaloreport.gov.inPetrochemicals, fertiliser and chemicals, Panambur–Baikampady beltcluster
The state portal lists chemicals and petrochemicals, oil and gas and fertilisers as the district's key sectors, built around the public-sector refinery and fertiliser plant next to the port.
The refinery and fertiliser plants beside the port load tankers and trucks daily. Calibration certificates, hazardous goods licences and loading slots are the documents fleet software tracks for them.
Source: investkarnataka.co.inMangalore Junction railway station, Padil (Kankanady)transport
junction for Konkan, Bengaluru and Kerala lines
The junction at Padil connects the Konkan, Bengaluru and Kerala lines. Operators moving cargo between rail and road here need trip records that tie a truck to a wagon and a consignee.
Source: dk.nic.inPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011
