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Also serving Bangalore and Bengaluru
Garment lines on piece rate, tech firms on variable pay and hotels on shifts: Bengaluru's payroll changes every month, and HR software has to keep joining, attendance, salary and compliance straight.
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IT firms on the Outer Ring Road onboard and relieve people every week. Garment factories, the district's biggest employer among small industries, run lines of ESI-covered workers on piece rates that change with the style. Hotels roster shift workers who change with the season. Each joining and exit touches payroll, provident fund, professional tax, leave, assets and final settlement, and on spreadsheets the errors are noticed first by the employee.
ERPNext with the Frappe HR app covers the employee lifecycle: recruitment, onboarding, attendance and shifts, leave, expense claims, appraisals, payroll with PF, ESI, professional tax and TDS, and full and final settlement. Salary postings flow into the accounts automatically. Employees use a self-service portal and mobile app for payslips, leave and claims, so HR and finance in Bengaluru look at the same numbers.
A resignation sets off clearance from IT, admin and finance, leave encashment, notice recovery and gratuity checks. An exit workflow with a checklist per department and automatic final-settlement calculation closes it cleanly, which matters when former staff talk.
Karnataka professional tax slabs, PF and ESI contributions and TDS on salary are computed in Excel and rekeyed. Salary structures with statutory components compute them every month, and the challan and return reports come from the same run.
Biometric devices on the factory floor, remote staff logging in from home, client-site employees on timesheets. Attendance is pulled from each source into one record, with shifts and late marks applied by rule before payroll runs.
Case studies
Careers World Travel & Trade Links (ManpowerIN)
ManpowerIN — A Recruitment Management Platform with a Field-Agent App
Quebec Communications Pvt. Ltd.
Quebec Communications — ERPNext HR Cut Payroll Errors 40% for a Field Workforce
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
An example
It is the twenty-fifth at a garment factory on the Doddanakundi side of the Outer Ring Road, and the HR executive is closing attendance for the month. Biometric punches from both floors are already in ERPNext, with the night shift's late marks applied by rule. The production supervisor has uploaded piece counts by operator and style; the salary structure turns them into earnings beside the fixed component for time-rate staff. Three operators joined mid-month and their PF numbers are on file from onboarding. One tailor resigned last week, and her final settlement, with leave encashment and the uniform deposit, is already computed for the accountant to release. By four the payroll draft is ready, ESI and professional tax are in their liability accounts, and the buyer's compliance auditor next week will get the register straight from the system.
HR and payroll projects for Bengaluru clients are mostly delivered online, since the users are HR and finance staff at desks. Policies, salary structures and statutory settings are configured from Kochi and checked in a parallel run against your existing payroll. We schedule a visit for HR team training and the self-service launch, and the first live payroll is run together.
Discovery. Your salary structures, attendance sources, shifts, leave rules and statutory deductions.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Employees, shifts, attendance, leave, salary structures, PF, ESI, professional tax and TDS.
Data migration. Employee records, salary structures and opening balances, moved and checked.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Readymade garments
Piece-rate and time-rate workers on the same line, ESI and PF for a large hourly workforce, shift attendance from biometric devices, overtime rules and contractor labour records for factories that buyers audit for compliance.
IT/ITES and software
Flexible benefit plans, variable pay, timesheet-linked billing, investment declarations for TDS and high-volume onboarding and exits for services firms and capability centres. Bench and billable status come from the same employee record.
Hospitality
Shift rosters, overtime, service charge distribution, ESI-covered staff and multi-outlet attendance for hotels and restaurants whose workforce changes with the season. Outlet managers approve rosters and leave from a phone.
Yes. Professional tax slabs are configured state-wise, so employees in Karnataka and those in other states are each deducted correctly. Labour welfare fund and other periodic deductions are salary components with their own frequency, with challan-ready reports monthly.
Yes. The self-service portal and mobile app cover payslips, leave, attendance, expense claims and tax declarations. Approvals route to managers on their phones too, which suits Bangalore's hybrid working pattern and a factory floor without desks.
If it works, there may be no hurry. The common reasons are per-employee fees that rise with headcount, double entry between HR and accounts, and poor handling of exits. ERPNext has no per-user licence fee and posts payroll straight to the ledger.
After a first conversation about your headcount, locations, attendance sources and salary rules, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about how many people you pay, how attendance is captured and how payroll is run today. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
Readymade garments cluster, Bengalurucluster
One of the 411 DC-MSME clusters (soft intervention from 2004-05); readymade garments are the district's largest MSE employer after engineering in the 2016-17 profile and a listed export item.
About 600 units and the largest MSE employer after engineering in the 2016-17 district profile; piece rates, ESI, shift attendance and buyer compliance audits make garment payroll the hardest in the district.
Source: dcmsme.gov.inDoddanakundi Industrial Area (KIADB, Stages I–II)park
About 525 acres on the Whitefield–Mahadevapura side of east Bengaluru, between the Outer Ring Road and EPIP.
About 525 acres between the Outer Ring Road and the export park, mixing factories with biometric floors and offices with hybrid staff, so attendance must come from more than one source.
Source: dcmsme.gov.inPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011