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Also serving Madras
Chennai finance teams juggle export invoices, multi-branch GST and TDS on every contractor bill; accounting software should do that arithmetic, not the accountant at midnight.
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Accounting in Chennai is rarely simple. A unit in the Madras Export Processing Zone at Tambaram invoices in dollars under a letter of undertaking. A retail group files GST for many branches under one registration and transfers stock between them daily. A builder deducts TDS on a steady stream of contractor bills and tracks cost by project and block. Tally copes with the ledgers but leaves the operations outside.
ERPNext accounting brings the ledgers and the operations together. Sales and purchase invoices post automatically, GST is computed by item and place of supply, e-invoices and e-way bills are generated from the invoice screen, TDS is deducted by section and threshold, and bank statements are reconciled against entries. Multi-company, multi-branch and multi-currency books consolidate without export and import.
When billing happens in one system and accounts in another, the GSTR-1 figures are assembled in spreadsheets every month and mismatches surface later as notices. With invoices raised in ERPNext, outward supplies, e-invoice numbers and the return data come from the same records.
IT and engineering-services exporters in Madras carry dollar and euro receivables for months. ERPNext records each invoice in its currency, books realised gain or loss on receipt, and revalues open balances at period end, so the finance head sees the true position.
Builders and contractors often learn a project's real margin when it is finished. Cost centres and project tags on every purchase, payment and journal show cost against budget as the work proceeds, with contractor TDS and retention tracked alongside.
Case studies
BrahMos Aerospace Thiruvananthapuram Ltd (BATL)
BrahMos (BATL) — Secure, Auditable ERPNext Finance & Procurement
Indus Motor Company Private Limited
Indus Motor — ERPNext Cut Stock-Outs 40% Across Showrooms
Kera Cabs
Kera Cabs — 55% of Bookings Moved Off the Phone and Into the App
An example
It is the last Tuesday of the month at a pulses and grains wholesaler on Moore Street in George Town, with a godown across in the Royapuram zone. The billing clerk raises the morning's invoices to upcountry buyers in ERPNext and the e-invoice reference and e-way bill come back onto each one before the lorry leaves. The accountant imports the bank statement and matches receipts against open bills; two payments from a Salem buyer are split across three invoices and the system suggests the allocation. Transporter bills are entered with TDS deducted by rule. In the afternoon the outward-supply data for the monthly return is already sitting in a report, and the auditor, who has a read-only login, has no questions the ledger cannot answer.
An accounting rollout starts with your chart of accounts, open items and last audited balances, which your team sends across securely. We configure taxes, print formats and approval rules from Kochi and reconcile opening figures with your auditor. We come to Chennai to train the accounts team at their own desks and stay through the first month-end close.
Discovery. Your chart of accounts, GST registrations, branches and how the month closes today.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Accounts, cost centres, GST and e-invoicing, approvals and the reports your accountant needs.
Data migration. Masters, opening balances and outstanding bills moved from Tally or spreadsheets, reconciled with your accountant.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
IT & software services
Multi-currency invoicing for export of services, zero-rated supplies under a letter of undertaking, recurring invoices for retainers, project-wise profitability from timesheets, and consolidated books for a Chennai entity with an overseas subsidiary.
Retail & FMCG
Branch-wise and store-wise profit and loss under one GST registration, stock transfers without manual journals, daily cash and card reconciliation from POS, and input-credit matching against purchase data.
Real estate & construction
Project and block-wise cost centres, customer receipts against demand stages, TDS on contractors and professionals with certificates, retention and advance tracking, and multi-company books consolidated for promoters and bankers.
Yes. It keeps a complete double-entry ledger with an audit trail of who created and changed each entry, and produces the standard statements and GST reports. We usually walk the auditor through the system before year end.
Yes. Through the India Compliance app, ERPNext connects to the government portals by way of a GST suvidha provider, generates the IRN and QR code on the invoice, and creates or cancels e-way bills from the same screen.
Yes. Each company keeps its own books, GST registrations and numbering within one ERPNext site. Inter-company invoices post on both sides, and consolidated statements are available for the group without moving data between files.
After a first conversation about your entities, GST registrations, users and the system you use today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about how your books, GST filing and month-end run today. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
Madras Export Processing Zone (MEPZ), Tambarampark
Set up in 1984 on 265 acres on GST Road south of the airport, converted to an SEZ in 2003; garments, software and engineering make up most of its exports. Sits on the southern edge of the metropolitan area rather than inside the corporation limits.
A multi-product SEZ since 2003 where garments, software and engineering make up most exports. Units here invoice in foreign currency under a letter of undertaking and need zero-rated supplies handled correctly.
Source: en.wikipedia.orgGeorge Town / Parry's Cornermarket
the old central business district next to the port: street-wise wholesale trade in textiles (Mannadi Street), grains and pulses (Moore Street), hardware and cycles (Broadway), plus banking
The old central business district: grains on Moore Street, textiles on Mannadi Street, hardware on Broadway, plus banking. Trading houses here run high invoice volumes and long credit chains.
Source: en.wikipedia.orgRoyapuram zonelocal body
The zone beside the harbour where traders keep godowns away from their shops. A second location means branch-wise stock and a second billing series under one registration.
Places and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011