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Also serving Madras
Chennai parents expect fee receipts, attendance and marks on their phones, whether the institution is a matriculation school in Anna Nagar or an engineering college off OMR.
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Fee dues discovered when hall tickets are due, then a rush of calls
Dues lists, parent reminders and online payment throughout the term
Admissions season run on paper forms and a register
Every enquiry tracked to admission, then converted into a student record
Each campus with its own records and no common view
One system, separate books, strength and collections across the group
Chennai takes education seriously and has done so for generations. The city holds matriculation and CBSE school groups, arts and science colleges affiliated to the University of Madras, engineering colleges under Anna University, medical institutions, and a large number of coaching and software-training institutes. Administration has not kept up everywhere: fees in one package, attendance in registers, marks in Excel, staff payroll in yet another tool.
Education ERP on ERPNext brings these together: enquiry and admissions, student records, programmes, courses and timetables, attendance, assessments and grading, fee structures with schedules, online collection and receipts, a student and parent portal, and an LMS for online courses and quizzes. Staff HR, payroll with PF, ESI, professional tax and TDS, and the institution's accounts run on the same platform.
Case studies
Cochin Technical College
Cochin Technical College — Custom ERP Cut Admission Processing Time by Over 60%
Competitive Cracker
Competitive Cracker — A Flutter E-Learning App That Scaled to 100K+ Installs
Indus Motor Company Private Limited
Indus Motor — ERPNext Cut Stock-Outs 40% Across Showrooms
An example
Tuesday morning at a matriculation school in Anna Nagar, midway through the term. The bursar opens the dues list in ERPNext and it is already sorted by class; the system sent polite reminders to the parents on the list the previous evening, and several fees were paid online overnight, receipts issued automatically. The admissions coordinator, meanwhile, is working through the enquiries that came in from the school's website for next year's first standard, moving two to the interview stage. In a classroom on the second floor a teacher marks attendance on a tablet and a parent whose child is absent receives a message before the first period ends. At lunch the principal looks at strength, collections and staff cost for the school's two campuses on one screen, without asking anyone for a file.
Institutions have a natural calendar, and we plan around it, aiming to go live before a new academic year or term. Student, fee and staff data are migrated remotely from your current files. We come to Chennai to train the office, accounts and teaching staff in separate sessions, and we support the first fee-collection cycle and the first assessment cycle closely.
Discovery. Your programmes, admissions, fee structures, timetables and reporting.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Admissions, students, fees, attendance, assessments and accounts.
Data migration. Student records, fee structures and outstanding fees.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Schools and school groups
Matriculation, CBSE and international schools: admissions, class and section management, daily attendance with alerts to parents, term assessments and report cards, transport and other fee heads, and a parent portal in plain language.
Engineering, arts and science colleges
Programme and semester structures, course enrolment, internal assessment records, department-wise timetables, scholarship and concession handling in fees, hostel and transport charges, and faculty payroll with statutory deductions.
Software and healthcare training institutes
Batch-based courses for IT skills, nursing and allied-health programmes: enquiry follow-up, batch scheduling, instalment fees, online lessons and quizzes through the LMS, certificates on completion, and trainer payouts.
Yes. A payment gateway is integrated with the fee module, so parents pay from the portal or a link, the receipt is generated automatically and the student's dues update at once. Counter payments by cash, cheque or card are recorded in the same place.
Yes. Assessment structures, grading scales and report-card layouts are configured to your board and your own style. Formats differ widely between schools, so we treat the report card as a design task with your academic coordinator.
Access is controlled by role, so a class teacher sees only their students and the accounts office sees fees but not health notes. Data is hosted on secured servers with backups, and the institution remains the owner of all records.
After a first conversation about your institutions, student numbers and how fees and admissions run today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about your institution, how admissions and fees run and what you use today. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
Anna University, Guindyinstitution
state technical university (1978) with College of Engineering Guindy, Alagappa College of Technology, MIT Chromepet and the School of Architecture and Planning
The state technical university whose affiliated engineering colleges across the city run semester structures, internal assessments and hostel fees that a school package cannot model.
Source: en.wikipedia.orgUniversity of Madrasinstitution
one of India's oldest universities (1857), campuses at Chepauk, Marina, Guindy, Taramani, Chetpet and Maduravoyal
One of India's oldest universities, with campuses at Chepauk, Guindy and Taramani. The arts and science colleges affiliated to it need programme, course and scholarship handling by semester.
Source: en.wikipedia.orgTamil Nadu Dr. M.G.R. Medical Universityinstitution
the state medical university, headquartered in Chennai
The state medical university headquartered in the city. Nursing and allied-health training institutes under it run batch-based courses with instalment fees and clinical rotations.
Source: en.wikipedia.orgAnna Nagar zonelocal body
A residential zone dense with matriculation and CBSE schools whose parents expect receipts, attendance alerts and report cards on their phones.
Places and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011