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Also serving Madras
Chennai parents expect fee receipts, attendance and marks on their phones, whether the institution is a matriculation school in Anna Nagar or an engineering college off OMR.
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Chennai takes education seriously and has done so for generations. The city and its outskirts hold matriculation and CBSE school groups, arts and science colleges, engineering and medical institutions near Guindy and along the southern corridors, and a large number of coaching and software-training institutes. Administration has not kept up everywhere. Fees are collected in one package, attendance sits in registers, marks in Excel, and staff payroll in yet another tool.
Education ERP on ERPNext brings these together: enquiry and admissions, student records, programmes, courses and timetables, attendance, assessments and grading, fee structures with schedules, online collection and receipts, a student and parent portal, and an LMS for online courses and quizzes. Staff HR, payroll with PF, ESI, professional tax and TDS, and the institution's accounts run on the same platform, so the trust or management sees one set of figures.
Accounts offices reconcile fee collections by class only when hall tickets are due, and then chase parents in a rush. Fee schedules by student, automatic dues lists, reminders to parents and online payment give the bursar a current picture throughout the term.
In May and June a popular Madras school handles enquiries, application forms, tests and interviews for every class at once. An admissions workflow that captures each enquiry, tracks its stage and converts the admitted child into a student record removes the re-entry and the lost forms.
Groups running schools or colleges across the city keep separate records at each campus. A multi-company setup gives every institution its own books and data while the management sees strength, collections and staff cost across the group.
Schools and school groups
Matriculation, CBSE and international schools: admissions, class and section management, daily attendance with alerts to parents, term assessments and report cards, transport and other fee heads, and a parent portal in plain language.
Engineering, arts and science colleges
Programme and semester structures, course enrolment, internal assessment records, department-wise timetables, scholarship and concession handling in fees, hostel and transport charges, and faculty payroll with statutory deductions.
Software and healthcare training institutes
Batch-based courses for IT skills, nursing and allied-health programmes: enquiry follow-up, batch scheduling, instalment fees, online lessons and quizzes through the LMS, certificates on completion, and trainer payouts.
Institutions have a natural calendar, and we plan around it, aiming to go live before a new academic year or term. Student, fee and staff data are migrated remotely from your current files. We come to Chennai to train the office, accounts and teaching staff in separate sessions, and we support the first fee-collection cycle and the first assessment cycle closely.
Case studies
Indus Motor Company Private Limited
Indus Motor — ERPNext Cut Stock-Outs 40% Across Showrooms
Kera Cabs
Kera Cabs — 55% of Bookings Moved Off the Phone and Into the App
BrahMos Aerospace Thiruvananthapuram Ltd (BATL)
BrahMos (BATL) — Secure, Auditable ERPNext Finance & Procurement
Yes. A payment gateway is integrated with the fee module, so parents pay from the portal or a link, the receipt is generated automatically and the student's dues update at once. Counter payments by cash, cheque or card are recorded in the same place.
Yes. Assessment structures, grading scales and report-card layouts are configured to your board and your own style. Formats differ widely between schools, so we treat the report card as a design task with your academic coordinator.
Access is controlled by role, so a class teacher sees only their students and the accounts office sees fees but not health notes. Data is hosted on secured servers with backups, and the institution remains the owner of all records.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011