Loading…
Loading…
Also serving Madras
Trailers queue for hours outside Chennai and Ennore ports and car carriers leave Oragadam every night; fleet software shows what each trip really earned after the waiting.
Trusted by 200+ organisations across India & overseas — including
Transport around Chennai is shaped by the ports and the factories. Container trailers shuttle between the harbour, the freight stations of Madhavaram and Manali, and factories across the region, often losing half a day in the queue at the gate. Car carriers and milk-run trucks serve the auto belt on fixed windows. Distribution vans cover the city's retail beats before the traffic builds. Owners know their monthly diesel bill precisely and their profit per trip barely at all.
Fleet and dispatch management on ERPNext brings vehicles, drivers, trips and money into one record. It covers the vehicle master with documents, insurance, permits and tyres; trip and dispatch planning; driver duties, advances and settlements; fuel and maintenance logs; GPS integration for live location and geofences; proof of delivery; and cost and profit per trip, vehicle and route. Freight invoices and accounts are part of the same system.
Cash handed to drivers for diesel, tolls and loading is settled weeks later from a bundle of slips. Recording the advance against the trip, capturing expenses as they occur, and settling at trip close keeps each driver's account clear and the arguments short.
When a trailer waits a day at a port gate or a consignee's yard, the transporter is entitled to detention charges and frequently forgets to claim them. Trip timestamps from GPS geofences provide the evidence, and the charge can be raised on the freight invoice with the timings attached.
A Madras operator with a mid-sized fleet has a long list of expiry dates to watch: fitness certificates, permits, insurance, pollution certificates, driver licences. Document expiry alerts weeks ahead prevent the vehicle being stopped on the road with cargo aboard.
Ports & logistics
Container transporters and freight forwarders with their own and hired vehicles: trip sheets per container, market-vehicle hire charges, detention tracking, customer-wise freight contracts and job profitability, for movements through both Chennai-area ports.
Automotive & auto components
Milk-run and just-in-time carriers serving the vehicle plants: fixed-window trip planning, route adherence from GPS, returnable-packaging movement, and per-trip cost against contracted rates so each route's margin is visible.
Retail & FMCG
Distribution fleets making multi-drop deliveries across the city: van loading sheets, drop sequence, proof of delivery on the driver's phone, cash collection reconciliation, and fuel and maintenance cost per vehicle for the distributor's accounts.
We set up vehicle, driver and customer masters remotely from your registers, and connect to your existing GPS provider where an API is available. A visit to your Chennai yard helps us understand the dispatch desk's routine and the settlement process with drivers. Training is done on site for dispatchers and accounts staff, with a simple phone flow explained to drivers in Tamil.
Case studies
Indus Motor Company Private Limited
Indus Motor — ERPNext Cut Stock-Outs 40% Across Showrooms
Kera Cabs
Kera Cabs — 55% of Bookings Moved Off the Phone and Into the App
BrahMos Aerospace Thiruvananthapuram Ltd (BATL)
BrahMos (BATL) — Secure, Auditable ERPNext Finance & Procurement
Usually not. Most GPS providers offer an API, and we pull location, ignition and geofence events from it into the trip record. If your provider has no API, we can suggest alternatives, but the fleet system works without live tracking too.
Yes. Hired vehicles are recorded with the broker or owner as supplier, the hire charge is booked against the trip, and the profit on the trip reflects it. Advance and balance payments to the vehicle owner are tracked through accounts.
From actual records: fuel filled, tolls, driver pay, maintenance, tyres, insurance and EMI spread across the kilometres run. Because trips, expenses and accounts are in one system, the figure comes from a report, not a separate calculation.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
or write to info@acube.co
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011