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Also serving Madras
Trailers queue for hours outside Chennai and Ennore ports and car carriers leave Oragadam every night; fleet software shows what each trip really earned after the waiting.
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Transport around Chennai is shaped by the ports and the factories. Container trailers shuttle between the harbour, the freight stations of Madhavaram and Manali, and factories across the region, often losing half a day in the queue at the gate. Car carriers and milk-run trucks serve the auto belt on fixed windows. Distribution vans leave Koyambedu before the traffic builds. Owners know their diesel bill precisely and their profit per trip barely at all.
Fleet and dispatch management on ERPNext brings vehicles, drivers, trips and money into one record. It covers the vehicle master with documents, insurance, permits and tyres; trip and dispatch planning; driver duties, advances and settlements; fuel and maintenance logs; GPS integration for live location and geofences; proof of delivery; and cost and profit per trip, vehicle and route. Freight invoices and accounts are part of the same system.
Case studies
Connect N Cabs Tours & Travels Pvt. Ltd.
Connect N Cabs — A Custom Travel ERP That Lifted Fleet Utilisation 35%
EVM Wheels (part of the EVM Group)
EVM Wheels — 70% of Self-Drive Rentals Now Book Themselves Through the App
Kera Cabs
Kera Cabs — 55% of Bookings Moved Off the Phone and Into the App
Cash handed to drivers for diesel, tolls and loading is settled weeks later from a bundle of slips. Recording the advance against the trip, capturing expenses as they occur, and settling at trip close keeps each driver's account clear and the arguments short.
When a trailer waits a day at a port gate or a consignee's yard, the transporter is entitled to detention charges and frequently forgets to claim them. Trip timestamps from GPS geofences provide the evidence, and the charge can be raised on the freight invoice with the timings attached.
A Madras operator with a mid-sized fleet has a long list of expiry dates to watch: fitness certificates, permits, insurance, pollution certificates, driver licences. Document expiry alerts weeks ahead prevent the vehicle being stopped on the road with cargo aboard.
An example
On Tuesday a container trailer leaves a freight station in the Madhavaram zone at first light with an export box for Chennai Port. The dispatcher has assigned the trip in ERPNext, the driver has drawn a diesel advance against it, and the GPS feed shows the truck joining the queue on the northern approach road by mid-morning. It waits. The geofence at the port gate records the entry hours later, and the wait is logged against the trip without anyone writing it down. On the way back the driver picks up an import box for a factory in the Ambattur belt, photographs the delivery challan on his phone at the gate, and the proof of delivery attaches itself to the trip. That evening the advance is settled from the fuel receipt and the toll entries, and the freight invoice for the customer carries the detention with the timings attached.
We set up vehicle, driver and customer masters remotely from your registers, and connect to your existing GPS provider where an API is available. A visit to your Chennai yard helps us understand the dispatch desk's routine and the settlement process with drivers. Training is done on site for dispatchers and accounts staff, with a simple phone flow explained to drivers in Tamil.
Discovery. Your vehicles, drivers, trips, fuel and maintenance, and how dispatch runs today.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Vehicles, trips, dispatch, fuel and maintenance logs, and trip costing.
Data migration. Vehicle and driver records, service history and running contracts.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Ports & logistics
Container transporters and freight forwarders with their own and hired vehicles: trip sheets per container, market-vehicle hire charges, detention tracking, customer-wise freight contracts and job profitability, for movements through both ports.
Automotive & auto components
Milk-run and just-in-time carriers serving the vehicle plants: fixed-window trip planning, route adherence from GPS, returnable-packaging movement, and per-trip cost against contracted rates so each route's margin is visible.
Retail & FMCG
Distribution fleets making multi-drop deliveries across the city: van loading sheets, drop sequence, proof of delivery on the driver's phone, cash collection reconciliation, and fuel and maintenance cost per vehicle.
Usually not. Most GPS providers offer an API, and we pull location, ignition and geofence events from it into the trip record. If your provider has no API, we can suggest alternatives, but the fleet system works without live tracking too.
Yes. Hired vehicles are recorded with the broker or owner as supplier, the hire charge is booked against the trip, and the profit on the trip reflects it. Advance and balance payments to the vehicle owner are tracked through accounts.
From actual records: fuel filled, tolls, driver pay, maintenance, tyres, insurance and EMI spread across the kilometres run. Because trips, expenses and accounts are in one system, the figure comes from a report, not a separate calculation.
After a first conversation about your fleet size, the trips you run and how dispatch and costing work today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about your fleet, how trips are assigned and where costs are hard to see. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
Chennai Porttransport
major seaport under the Ministry of Ports, Shipping and Waterways; 27 berths across three docks, two container terminals, plus automobiles, POL and general cargo; second-largest container port in India
The second-largest container port in India, per Wikipedia, with two container terminals. Its gate queue is where Chennai trailers lose their hours, and where detention evidence from a geofence pays for itself.
Source: en.wikipedia.orgChennai Mofussil Bus Terminus (Puratchi Thalaivar Dr. M.G.R. Bus Terminus), Koyambedutransport
CMDA-run inter-city bus terminus on the Inner Ring Road, 36 acres, 180 bays; next door to the Koyambedu wholesale market
A CMDA-run terminus with a hundred and eighty bays on the Inner Ring Road. Private inter-city operators based around it run scheduled trips, driver duties and document expiries at scale.
Source: en.wikipedia.orgKoyambedu Wholesale Market Complexmarket
wholesale vegetables, fruit and flowers; about 3,100 shops on 295 acres, run by CMDA, opened 1996
The city's wholesale market for vegetables, fruit and flowers, where distribution vans load before dawn for multi-drop runs across the suburbs.
Source: en.wikipedia.orgMadhavaram zonelocal body
The northern zone of truck terminals and container freight stations from which most of the city's trailer trips begin and end.
Places and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011