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Also serving Madras
A Chennai hospital's infusion pumps, an IT firm's laptops and a contractor's site equipment share one trait: the register says they exist, and nobody can say where.
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Asset-heavy organisations are everywhere in Chennai. Hospitals hold large numbers of biomedical devices that move between wards. IT companies in Tidel Park and along the corridor to Sholinganallur issue laptops, monitors and access devices to staff who now work partly from home. Contractors shift shuttering, pumps and generators between sites. Each keeps a fixed-asset register for the auditor, and each knows the register and reality parted ways some time ago.
Asset management and tracking on ERPNext maintains one record per asset from purchase to disposal: category, location, custodian, warranty, insurance and documents. Depreciation by straight-line or written-down value posts to the ledger automatically. Maintenance schedules, AMC contracts and breakdown logs are held against the asset. Barcode or RFID tags make physical verification a scanning exercise, and transfers between sites or people leave an audit trail.
Auditors ask for verification of fixed assets, and a team spends weeks walking floors with printouts. Tagged assets scanned room by room reconcile against the register in the system, and the exceptions list of missing, moved and untagged items is ready when the walk ends.
Hospital accreditation and customer audits in Madras factories both require proof that equipment is maintained and calibrated on schedule. Preventive-maintenance plans generate the tasks, record completion and keep the history against each asset for the assessor to see.
In firms with high attrition, devices issued to staff are not always recovered at exit. Custody records linked to the employee, with asset return as a step in the exit checklist, make the outstanding items visible before the final settlement is paid.
Healthcare & medical tourism
Biomedical equipment registers with location by ward, maintenance and calibration schedules, AMC and warranty tracking with vendors, breakdown and downtime logs, and condemned-asset disposal, supporting the documentation hospitals keep for accreditation.
IT & software services
Laptop, server and peripheral tracking by employee and project, issue and return workflows tied to onboarding and exit, software-licence and warranty expiry alerts, and depreciation that matches the books for firms across the IT corridor.
Real estate & construction
Plant, machinery, shuttering and tools tracked across sites, transfer notes between projects, hire-versus-own utilisation, maintenance and fuel logs for equipment, and asset cost allocated to the projects that used it.
We import your fixed-asset register and clean it remotely: categories, locations, duplicates, missing purchase values. Tagging is physical work, so our team comes to Chennai to run the first tagging and verification drive with your staff and to set up scanners or RFID readers. Depreciation is then reconciled with your auditor's figures before the register in ERPNext becomes the official one.
Case studies
Indus Motor Company Private Limited
Indus Motor — ERPNext Cut Stock-Outs 40% Across Showrooms
Kera Cabs
Kera Cabs — 55% of Bookings Moved Off the Phone and Into the App
BrahMos Aerospace Thiruvananthapuram Ltd (BATL)
BrahMos (BATL) — Secure, Auditable ERPNext Finance & Procurement
Barcodes suit offices and smaller asset counts, and cost very little. RFID on Zebra hardware suits hospitals, large campuses and yards where many items must be found or counted quickly. Many organisations tag high-value movable items with RFID and the rest with barcodes.
ERPNext computes depreciation by straight-line or written-down value, by asset category, with pro-rata handling for additions and disposals, and posts it to the ledger. Separate tax depreciation workings can be produced as reports for your auditor.
Yes. The custodian is recorded on the asset with the issue date and acknowledgement. Periodic self-verification requests can be sent to employees, and any device not confirmed is flagged for follow-up by the IT or admin team.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011