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Malappuram's traders sell fast and on credit, often across several GST registrations and family firms, and accounting software has to keep pace with the counter, not trail it by a month.
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Accounting in a typical Malappuram business is done after the fact. Bills are raised in one package, the accountant visits twice a week to enter purchases in Tally, and GST returns are prepared at the last moment from whatever can be assembled. With several firms in the same family, outlets in Manjeri and Tirur and a partner abroad wanting figures, month-old books are no longer good enough.
ERPNext's accounting module, implemented by Acube, keeps books as a by-product of daily work. Sales and purchase invoices post to the ledger as they are made. GST is calculated on each transaction, with e-invoice and e-way bill generation, TDS handling, bank reconciliation, cost centres by branch and multi-company consolidation. Your accountant or auditor works on the same live data.
When sales and purchase data sit in different places, every filing date means chasing bills and fixing mismatches with supplier uploads. Because each ERPNext invoice already carries HSN codes, tax rates and party GSTIN, return data comes from the system and input credit mismatches show early.
A family may run a wholesale firm, a retail firm and a property firm from the same desk, with money moving between them informally. Multi-company accounting keeps each entity's books separate, records inter-company dealings properly, and still gives the family one consolidated view.
Credit is how trade works in the Tirur and Manjeri markets, but few firms can say at once what is overdue and from whom. Customer ageing, credit limits at the billing screen and automatic reminders turn collections into a routine.
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An example
A Tirur family runs a seafood wholesale firm and an electronics showroom under two registrations, and the tenth of the month used to mean two days of reconciliation. This month the accountant opens the GST report on Monday and finds it already built from the invoices raised at both counters, e-way bills for the fish lorries to Kozhikode attached. Three purchase bills do not match the suppliers' uploads; she sees them flagged and calls the suppliers before lunch. An inter-company transfer of cash between the two firms, entered last week, sits correctly on both sets of books. The auditor logs in from his office in Manjeri on Tuesday, checks the trial balance, and the returns go on Wednesday.
Accounts migrations are careful work, so we schedule them around your financial calendar, often at a quarter or year start. Our consultant travels from Kochi to your Malappuram premises to study the chart of accounts, the firms involved and your auditor's requirements. Opening balances are loaded and verified with your accountant, and we stay close through the first return filing.
Discovery. Your chart of accounts, GST registrations, branches and how the month closes today.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Accounts, cost centres, GST and e-invoicing, approvals and the reports your accountant needs.
Data migration. Masters, opening balances and outstanding bills moved from Tally or spreadsheets, reconciled with your accountant.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Retail and wholesale trade
Invoice-level GST, e-way bills for goods moving to dealers along the highway, branch-wise cost centres and daily cash and bank positions for supermarkets, textile shops and wholesale houses.
Gold and jewellery retail
Separate tracking of metal and making-charge income, old-gold purchases, scheme advances held as liabilities, and showroom-wise profitability, with tax computed correctly on each component.
Remittance and travel services
Commission and service-fee income accounted correctly, supplier payables to airlines and consolidators tracked per booking, and customer advances for Umrah groups held against the right trip.
Most auditors care about accurate ledgers, a clean trial balance and proper GST reports, all of which ERPNext provides and exports. We are happy to walk your auditor through the system before you decide. An auditor who receives reconciled, system-generated books has less year-end work.
Yes. ERPNext connects to the government e-invoice and e-way bill systems through an authorised GST service provider, so the IRN and QR code are fetched and printed on the invoice. Whether e-invoicing applies to you depends on turnover, which we confirm with your accountant.
Yes. Each branch is set up as a cost centre or, where there are separate registrations, as its own company. You can see profit and loss, cash and stock for Kottakkal, Valanchery and Ponnani separately and together, with a single login for the owner.
After a first conversation about your entities, GST registrations, users and the system you use today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about how your books, GST filing and month-end run today. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
Tirur Municipalitylocal body
The electronics and seafood trading town, where family groups commonly hold more than one registration and need each firm's books separate but visible together.
Source: malappuram.nic.inManjeri Municipalitylocal body
A commercial town whose auditors and accountants serve traders across the district and expect a clean trial balance they can check remotely.
Source: malappuram.nic.inDistrict Industries Centre, Malappuraminstitution
DIC at the Civil Station, Uphill, Malappuram — MSME registration and industrial plots
A business registering as an MSME through the DIC at Uphill usually needs GST-ready books at the same moment, before its first e-invoice is due.
Source: malappuram.nic.inPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011