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Few districts have added schools, self-financing colleges and entrance coaching centres as fast as Malappuram, and most still run admissions, fees and payroll on separate tools.
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Enquiries after results are written in a register by whoever picks up the phone, and follow-up depends on memory.
Every enquiry is captured with source, course and counsellor, and followed through to application and enrolment.
A student's fee balance is found by searching receipt books, usually at exam time.
Fee schedules per student, online payment and a dues list by class, with parents checking the balance themselves.
The school, the college and the coaching centre keep separate books, and the trust sees a total once a year.
Multi-campus setup keeps academics and accounts distinct while trustees see consolidated collections and salary cost.
Education is one of Malappuram's largest employers and proudest investments. The University of Calicut at Thenhipalam affiliates about 120 colleges in the district alone, Tirur has the Malayalam University, and between them lie hundreds of schools, professional colleges and the coaching centres of Kottakkal, Valanchery and Manjeri. The paperwork is a patchwork: a fee package, Excel mark lists, Tally and a parent WhatsApp group.
Acube implements an education ERP on ERPNext and the Frappe framework: admission enquiries and applications, student records, programmes, batches, timetables, attendance, assessment and grading, fee structures with online collection and dues tracking, a learning management system, and a student and parent portal. Staff payroll with PF, ESI and professional tax runs in the same system.
Case studies
Cochin Technical College
Cochin Technical College — Custom ERP Cut Admission Processing Time by Over 60%
Competitive Cracker
Competitive Cracker — A Flutter E-Learning App That Scaled to 100K+ Installs
Della Fashions
Della Fashions — ERPNext POS Made Checkout 60% Faster Across Every Outlet
An example
The first instalment falls due on a Monday at an arts and science college a few kilometres from the University of Calicut campus. The office no longer opens with a queue. Most parents paid over the weekend from the portal, several from the Gulf, and their receipts went out by themselves. The clerk's screen shows the dues list by class and a handful of concession cases waiting for the principal. In the staff room a lecturer marks attendance on her phone, and by lunch the parents of three absent students have a message. The accountant runs the month's payroll for permanent staff and guest faculty from the same system.
Timing matters in education, so we plan go-live for the break before an academic year or before admissions open. Our consultants visit your campus in Malappuram to meet the administrator, the principal and the accountant, since each wants something different. Fee heads and grading schemes are configured from Kochi; training is held on campus.
Discovery. Your programmes, admissions, fee structures, timetables and reporting.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Admissions, students, fees, attendance, assessments and accounts.
Data migration. Student records, fee structures and outstanding fees.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Schools and self-financing colleges
Admissions, class and batch management, attendance, internal assessment, fee collection and parent communication, with payroll for teaching and non-teaching staff in the same system.
Entrance coaching centres
Batch-wise enrolment at several centres, test scores and rank lists, fee instalments, hostel allocation and online lessons for students from distant parts of the district.
Hospitals with nursing and paramedical colleges
Healthcare groups in Perinthalmanna and Manjeri that run training institutions manage students, attendance and fees alongside the group's existing accounts and payroll.
Yes. A payment gateway is integrated with the fee module, so a parent at home or abroad pays from the portal, the receipt is generated and the student's dues update at once. Counter payments in cash or by card are recorded in the same ledger.
Assessment structures are configurable: marks or grades, internal and external components, weightages and grade scales, set to your board or university pattern. Official mark submission stays in the university's own portal; the ERP keeps your internal records.
Yes. Teachers log in on a phone, select the class or batch and mark attendance in under a minute. Absence alerts can go to parents by SMS or WhatsApp, and consolidated attendance is available for eligibility checks.
After a first conversation about your institutions, student numbers and how fees and admissions run today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about your institution, how admissions and fees run and what you use today. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
University of Calicut, Thenhipalaminstitution
state university (1968), headquartered in the district; about 120 affiliated colleges in Malappuram alone
The state university headquartered here affiliates about 120 colleges in Malappuram alone, which is why fee, attendance and assessment systems have so many buyers in this district.
Source: en.wikipedia.orgINKEL industrial and education park, Panakkadpark
A 258-acre park at Panakkad promoted with KSIDC, with industrial and educational zones; the 2018 survey counted 29 activities started.
A promoted park with a dedicated education zone, where newer institutions start without legacy paper and can run admissions and fees on one system from the first batch.
Source: industry.kerala.gov.inValanchery Municipalitylocal body
The commercial and education hub of south Malabar, dense with colleges and coaching centres competing for the same students each June.
Source: malappuram.nic.inPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
or write to info@acube.co
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011