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Few districts have added schools, self-financing colleges and entrance coaching centres as fast as Malappuram, and most still run admissions, fees and payroll on separate tools.
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Education is one of Malappuram's largest employers and one of its proudest investments. Calicut University sits at Tenhipalam, Tirur has the Malayalam University, and between them lie hundreds of schools, arts and science colleges, professional colleges and the entrance coaching centres of Kottakkal and Manjeri. Managements compete for students every year, yet the paperwork is a patchwork: a fee package, Excel mark lists, Tally and a parent WhatsApp group.
Acube implements an education ERP on ERPNext and the Frappe framework. It covers admission enquiries and applications, student records, programmes, batches, timetables, attendance, assessment and grading, fee structures with online collection and dues tracking, a learning management system, and a student and parent portal. Staff payroll with PF, ESI and professional tax, and institutional accounts, run in the same system.
In the weeks after results, enquiries pour in by phone, walk-in and social media, and follow-up depends on whoever wrote the name down. Enquiry capture with source, course interest and counsellor assigned, followed through to application and enrolment, shows management which efforts fill seats.
With instalments, concessions, hostel and bus fees, many institutions cannot state a student's balance without searching receipts. Fee schedules per student, online payment, automatic receipts and a dues list by class let the staff follow up early, and parents can check the balance themselves.
A trust may run a school, a college and a coaching centre, each with separate books. Multi-campus setup keeps institutions distinct for academics and accounts, while trustees see consolidated collections, salary cost and surplus.
Schools and self-financing colleges
Admissions, class and batch management, attendance, internal assessment, fee collection and parent communication, with payroll for teaching and non-teaching staff in the same system.
Entrance coaching centres
Batch-wise enrolment at several centres, test scores and rank lists, fee instalments, hostel allocation and online lessons and quizzes for students who study from home in distant parts of the district.
Hospitals with nursing and paramedical colleges
Healthcare groups in Perinthalmanna and Manjeri that run training institutions manage students, attendance and fees alongside the group's existing accounts and payroll.
Timing matters in education, so we plan go-live for the break before an academic year or before admissions open. Our consultants visit your campus in Malappuram to meet the administrator, the principal and the accountant, since each wants something different. Fee heads and grading schemes are configured from Kochi, and training is held on campus for clerical staff and teachers separately.
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Yes. A payment gateway is integrated with the fee module, so a parent at home or abroad pays from the portal, the receipt is generated and the student's dues are updated at once. Counter payments in cash or by card are recorded in the same ledger.
Assessment structures are configurable: marks or grades, internal and external components, weightages and grade scales. We set these to your board or university pattern. Official mark submission to the university remains in its own portal; the ERP keeps your internal records and progress reports.
Yes. Teachers log in on a phone, select the class or batch and mark attendance in under a minute. Absence alerts can go to parents by SMS or WhatsApp integration, and consolidated attendance is available for the administration and for eligibility checks.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011