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A Malappuram owner with six branches and a partner in Dubai does not want more reports; he wants one screen both can open that shows how the business stands today.
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Gold and jewellery retail
Showroom-wise sales by weight and value, margin on making charges, stock ageing by design category, scheme collections and salesperson performance, refreshed through the trading day.
Healthcare and hospitals
Outpatient and inpatient volumes, department revenue, pharmacy margin, receivables from insurers and bed occupancy trends for hospital managements in Perinthalmanna and Manjeri.
Remittance and travel services
Booking volumes by route and season, margin by supplier, agent-wise sales, pending collections and the build-up of Umrah and holiday demand against previous seasons.
Owners in Malappuram are hands-on people. They know the business by walking the floor, and that instinct built the firm. Once there are showrooms in Valanchery, Kottakkal and Tirur, a hospital with many departments, or partners who spend half the year abroad, walking the floor is no longer possible. Information then arrives as month-old statements from the accountant, and decisions revert to guesswork.
Acube sets up business intelligence and dashboards on top of ERPNext and other data sources. Live, role-based dashboards show the measures that matter to each person: sales, margin, collections, stock turns, occupancy, admissions. Charts are built without code, reports are emailed on a schedule, and any figure can be drilled down to the transactions beneath it. The owner and the partner abroad see the same numbers.
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A monthly statement tells you in mid-July what went wrong in June. Daily dashboards of sales, margin and cash by branch let an owner notice on Tuesday that the Tirur showroom is slipping and ask why on Wednesday, while the cause is still fresh.
Meetings stall because sales, accounts and stores each bring a different total from a different spreadsheet. When dashboards read straight from the transaction system there is one figure, and the discussion moves to what should be done about it.
A partner in the Gulf hears about the business in a weekly call, filtered through whoever is speaking. Secure dashboards on his phone give him direct sight of performance, which improves trust between partners as much as it improves decisions.
An example
At seven the owner of a textile and gold group based in Valanchery opens the dashboard on his phone before the showrooms unlock. Yesterday's sales sit branch by branch: Valanchery, Kottakkal and Tirur, with margin beside each. Tirur is lower for the third day; he taps the figure and sees that one counter's average bill has fallen, and calls the manager with a question rather than a complaint. His brother in Sharjah opened the same screen an hour earlier and has already left a note against the stock-ageing chart, asking why last season's designs are still on the shelf. The Monday collections report reaches both of them by email while the coffee is still warm.
Dashboards are worthless if they answer the wrong questions, so we start by sitting with the owners in Malappuram and asking what they look at first each morning and what they wish they could see. A first set of dashboards is built remotely from Kochi within the existing system. We review them together after a few weeks of use and refine.
Discovery. The decisions you make, the figures behind them and where those figures live.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Dashboards and reports built from your ERP and other sources, with the right access.
Data migration. Your data sources connected and the figures checked against your own reports.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Partly. Dashboards can draw from external databases and imported files, so something useful is possible. But data entered late or inconsistently produces dashboards that are late and inconsistent. The best results come when daily transactions are already in one live system.
You do. Dashboards are role-based: a branch manager sees his branch, the purchase head sees stock and suppliers, and partners see everything. Sensitive figures such as margins and salaries are restricted by role, and access from outside can require two-factor login.
Yes. Any report or chart can be scheduled to go by email daily, weekly or monthly, for instance yesterday's sales by branch every morning or receivables every Monday. Owners who prefer not to log in still receive the key figures without asking anyone.
After a first conversation about the decisions you make, the figures you need and where they live, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about the figures you check every week and where they come from. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
Valancherymarket
commercial and education hub of south Malabar on NH 66
A commercial and education hub on NH 66 where family groups run showrooms in several highway towns and want branch-wise margin on one screen.
Source: en.wikipedia.orgTirur townmarket
trading centre for electronics and seafood in north Kerala
The electronics and seafood trading centre of the district, whose dealers sell fast and thin and need daily margin, not monthly statements.
Source: en.wikipedia.orgKottakkal Municipalitylocal body
A commercial centre and Ayurveda hub whose clinics, pharmacies and showrooms share owners, so the same dashboard has to show treatment revenue beside retail sales.
Source: malappuram.nic.inPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
or write to info@acube.co
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011