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From teak stacked in Nilambur yards to medicines in a Perinthalmanna hospital store, Malappuram's stock is varied, valuable and mostly counted by hand; inventory software brings it under one record.
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Stock is where money quietly disappears. In Malappuram the forms it takes could hardly differ more: timber measured in cubic feet, furniture made to order, groceries with short shelf lives, medicines with expiry dates, tiles that vary by batch and shade. What the owners share is uncertainty. The system says one thing, the godown another, and the truth emerges only at the annual count.
ERPNext inventory and warehouse management, implemented by Acube, records every receipt, transfer and issue against a warehouse, down to rack or bin if you need it. It supports batches and expiry, serial numbers, multiple units of measure, reorder levels, stock ageing and valuation, with barcode scanning on a phone or handheld. Purchase and sales documents update stock themselves, so no separate entry is needed.
Timber is bought by cubic measure and sold by running foot or piece; tiles are bought by box and sold by square foot. Conversions done mentally at the counter produce stock records that never match. Defined units of measure with conversion factors let each transaction use its natural unit while the system keeps one truth.
Goods move from a godown on the outskirts to a showroom in town on a delivery note that is entered days later, if at all. Transfer entries with in-transit tracking show what left, what arrived and what is still on the vehicle, by location, the same day.
Medicines past expiry and slow furniture designs occupy space and capital unnoticed. Batch expiry alerts, ageing reports and slow-mover lists put these in front of the purchase manager while something can still be done: return, discount or stop reordering.
Timber and furniture
Log and sawn-size stock by yard and species, conversion from log to planks with yield recorded, and finished furniture tracked by piece for traders and workshops around Nilambur and Edavanna.
Retail and wholesale trade
Multi-location stock for supermarkets and distributors with reorder levels, barcode receiving, near-expiry reporting and transfer control between the main godown and outlets.
Healthcare and hospitals
Pharmacy and surgical stores with batch and expiry on every line, department indents, consumption by ward and reorder suggestions for hospital stores that cannot afford a stock-out.
Inventory projects succeed or fail in the godown, so we begin there. Our consultants visit your stores in Malappuram, walk the racks, agree item codes and units with your storekeeper, and help plan the opening stock count. System setup is done from Kochi. We come back for the physical count, the go-live and the first few days of live transactions.
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Yes, an accurate opening stock is the foundation. It need not shut the business: we plan the count section by section, often over a weekend or a holiday, with count sheets or mobile scanning. Starting with wrong figures only moves the old confusion into a new system.
For many stores, yes. ERPNext works in a phone browser, and a phone camera reads barcodes adequately for receiving and transfers at moderate volumes. Busy warehouses benefit from dedicated handheld scanners. We suggest the hardware after seeing your volumes, not before.
Yes. Any number of warehouses can be defined, in Manjeri, Kondotty or outside the district, each with its own stock, and grouped for reporting. Transfers between them are tracked, and user permissions decide which storekeeper sees which location.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
or write to info@acube.co
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011