Loading…
Loading…
School buses, tipper lorries, timber trucks and delivery vans crowd Malappuram's roads each morning, and most of their owners cannot say what any single vehicle earns or costs.
Trusted by 200+ organisations across India & overseas — including
Malappuram has no port and no large transport yard, so fleet management here is not about long-haul trucking. It is about working vehicles attached to other businesses: the bus fleets of schools and colleges, tippers and mixers serving building sites, lorries carrying timber out of Nilambur, vans delivering from wholesale godowns in Tirur, ambulances, and taxis on the Calicut airport run from Kondotty. Each is managed from a diary and the driver's word.
Acube's fleet and dispatch management on ERPNext gives each vehicle a record: documents, insurance, permits, fitness dates, tyres and service history. Trips are planned and assigned to drivers, fuel and expenses logged, maintenance scheduled, and GPS data integrated where trackers are fitted. Because it sits on the accounts, cost per trip, per vehicle and per kilometre is reported, not guessed.
With a dozen vehicles, someone always forgets a fitness certificate, permit or insurance renewal until a checkpoint finds it. Expiry dates held on each vehicle record trigger reminders well ahead, and a single report shows every document falling due in the coming weeks.
Diesel is bought on credit from a nearby pump and reconciled monthly from slips. Logging each fill against odometer and trip shows mileage by vehicle and by driver. A lorry whose consumption drifts stands out, whether the cause is an engine fault or something else.
Trip allowances, advances, tolls and loading charges are settled from crumpled notes. Recording advances and trip expenses against each driver and trip produces a clear settlement statement, and the owner sees what each trip really cost against what was billed.
Education and coaching
School and college bus fleets with route and stop lists, driver and attendant records, document expiry alerts, maintenance schedules and cost per route to support transport fee decisions.
Construction and real estate
Tippers, mixers and excavators assigned to sites, trip and hour logs charged to the project, fuel issue control and breakdown history for contractors and material suppliers.
Timber and furniture
Lorry trips from Nilambur yards and furniture deliveries across Kerala planned with load details, transit documents, driver expenses and proof of delivery back to the dispatch desk.
We begin with a visit to your yard or transport desk in Malappuram to list the vehicles, see the trip sheets in use and meet the person who really runs dispatch. Vehicle masters and document dates are loaded first, because renewal alerts give immediate value. Configuration is done from Kochi, and we return to train the drivers' supervisors and the accounts staff together.
Case studies
Competitive Cracker
Competitive Cracker — A Flutter E-Learning App That Scaled to 100K+ Installs
Della Fashions
Della Fashions — ERPNext POS Made Checkout 60% Faster Across Every Outlet
Kochi Metro Rail Limited (KMRL)
Kochi Metro (KMRL) — ERPNext Property & Lease Management, Zero Paper
No. Vehicle records, trip sheets, fuel logs, maintenance and costing all work without GPS. Where trackers are already fitted, or you choose to add them, location and distance data can be integrated through the provider's API so trip records are verified automatically. We work with the tracker you select.
For a small fleet the gains are document reminders, fuel control and knowing cost per vehicle, and the setup is correspondingly light. If the vehicles support another business already on ERPNext, such as a school or a building firm, fleet is an added module and not a separate system.
Route and stop data are held in the system, and notifications to parents can be sent through SMS or WhatsApp integration. Live bus location for parents requires GPS trackers and a parent app, which we can build as an extension if the school wants it.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
or write to info@acube.co
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011