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Remittance money keeps Malappuram building, house by house and tower by tower, and builders juggling many small sites need to know the cost of each before the buyer's next instalment arrives.
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Construction in Malappuram is driven by families investing Gulf earnings in homes, shops and apartments. The typical builder is not running one large tower. He has villas in Kottakkal, a commercial building in Manjeri and an apartment block in Perinthalmanna under way together, each with its own client, often abroad, asking for progress and accounts. Materials are bought centrally, moved between sites, and costs blur.
ERPNext for construction, implemented by Acube, treats each site as a project with its own budget, tasks and cost ledger. Material requests from site turn into purchase orders. Subcontractor work is billed against agreed rates. Labour, equipment and overheads are charged to the project. Customer milestones drive invoices and receipts. The owner sees budget against actual for every site, and consolidated accounts for the firm.
Cement and steel bought for one site are borrowed by another when supply is tight. Without transfer entries, one project looks expensive and the other looks profitable, and neither figure is true. Site-wise stores with transfers and consumption entries put cost where it belongs.
An NRI client paying in stages wants to see where his money went. Builders answer with photos on WhatsApp and a handwritten statement. A project record with stage completion, bills raised and payments received yields a clear statement of account in minutes and reduces disputes at handover.
Masonry, electrical, plumbing and painting gangs are paid on measurement or lump sum, with advances along the way. Tracking work orders, measurements, advances, retention and balance per subcontractor in the system prevents both overpayment and the quarrels that stop work.
Construction and real estate
Project-wise budgets, purchase, site stores, subcontractor billing and stage-wise customer invoicing for builders of villas, apartments and commercial complexes across the district.
Timber and furniture
Interior fit-out and joinery contractors, many rooted in the Nilambur wood trade, tracking each house interior as a job with materials, workshop labour and site installation costs.
Education and healthcare institutions
Trusts building new college blocks or hospital wings manage their own works, and use project accounting to control contractor payments and keep capital spending separate from running costs.
We visit both your main desk and a live site in Malappuram, since what the accountant describes and what the site supervisor does are rarely the same. Cost heads, approval limits and the site store routine are agreed with both. Setup is done remotely from Kochi. Training is given separately to the accounts staff and to site supervisors, who usually work on a phone.
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They need very little: raise a material request, record a receipt, mark attendance or daily progress, all possible from a phone with a simple form. We keep site screens minimal and train in Malayalam. The detailed work of purchase, billing and accounts stays with the back-office staff.
Yes. Contract jobs for individual clients and your own development projects are both set up as projects, with different billing: milestone invoices to the client in one case, unit sales and buyer instalments in the other. Shared purchases and overheads are allocated between them by rule.
Yes. GST on works contracts, input credit on materials and TDS deductions on subcontractor payments are handled within the accounts module, with the certificates and return data available from the system. The exact tax treatment for your type of project is confirmed with your auditor during setup.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011