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Wholesalers in Tirur, Manjeri and Perinthalmanna supply a dense web of small shops across Malappuram on credit and on trust, which works until the outstanding list outgrows the ledger.
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Behind Malappuram's retail sits a busy wholesale layer. FMCG and grocery distributors supply shops in every panchayat. Building material dealers move cement, steel, tiles and sanitaryware to thousands of house sites. Timber merchants at Nilambur sell to furniture makers statewide. The work is high volume and thin margin, run by salesmen on motorbikes taking orders in notebooks, with lorries loaded from memory and payments collected in parts.
ERPNext for wholesale and distribution, implemented by Acube, connects order, stock, delivery and collection. Salesmen book orders on a phone against live stock and customer credit limits. The godown picks and dispatches from the order, with e-way bills where required. Price lists by customer group, schemes and discounts, batch tracking, purchase planning and route-wise outstanding reports are all within the one system.
A salesman promises forty cases to a shop in Wandoor and the godown has ten. The customer is disappointed and the van goes half empty. Mobile order booking against real-time stock, with pending orders visible to purchase, aligns what is promised with what can be delivered.
Each shop owes a little, and together they owe a great deal. Salesmen hesitate to refuse an old customer. Credit limits and overdue blocks at order entry, with an override only by the owner, turn an awkward conversation into a system rule, and route-wise ageing directs collection visits.
Company schemes, quantity discounts and special rates for key customers are remembered by the billing clerk. Errors either lose margin or annoy customers. Pricing rules configured by item, quantity, customer group and period apply automatically and can be reported when claiming from the principal company.
Retail and wholesale trade
FMCG, grocery and stationery distributors with beat-wise order booking, van loading sheets, scheme handling, claim tracking and salesman-wise collection reports.
Construction and real estate
Dealers in cement, steel, tiles, sanitaryware and electricals supplying builders and house owners, with site-wise delivery, batch and shade tracking for tiles and project-wise credit.
Timber and furniture
Timber merchants and plywood and hardware wholesalers selling to workshops, with multiple units of measure, lot-wise stock and transport documents for consignments leaving Nilambur.
Distribution implementations start with a day on the road. We ride a beat with your salesman in Malappuram, watch loading at the godown and sit through the evening cash settlement, because that is where the system must work. Masters, price lists and opening balances are set up from Kochi. We return for go-live and to train salesmen on the mobile order screen.
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Generally yes, if the screen is kept simple: choose customer, add items, see stock and outstanding, save. We train in Malayalam and on their own phones. Salesmen tend to accept it quickly once they find it spares them the evening job of reading out orders to the billing clerk.
Yes. Trade schemes, free quantities and discounts are configured as pricing rules with validity dates, applied automatically at billing. Reports of scheme benefits passed on to retailers support your claims on the principal company, a job many distributors currently do from memory and paper bills.
E-way bills are generated from the invoice within ERPNext through an authorised GST provider. For a van making many deliveries, invoices above the threshold carry their own e-way bills, and vehicle details can be updated in bulk. Your accountant confirms where the rules apply.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011