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Also serving Trivandrum
Thiruvananthapuram runs on organised services: software firms, hospitals, hotels and colleges. ERPNext gives them one system for billing, projects, stores and payroll, set up by a team with an office in the city.
Official ERPNext Partner · 100+ ERP projects · Since 2011
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An example
It is late September at a resort on the Kovalam side, a fortnight before the season opens. The stores assistant counts linen, crockery and kitchen provisions on a tablet, warehouse by warehouse, and the differences show up against book stock the same afternoon. Purchase raises orders for the shortfalls against supplier contracts already loaded, so rates are not negotiated twice. Eleven seasonal staff joined this week; their PF and ESI details went in at onboarding, and the first payroll run will pick them up without a separate list. On the last day of the month the owner opens one screen and sees cost by outlet.
The capital's economy is unusual for Kerala. There is little heavy industry, but a great deal of organised service work: software companies inside Technopark, hospital groups around Medical College and Pattom, hotels from Kovalam to Varkala, and colleges in almost every ward. Most keep accounts in Tally, projects in spreadsheets and approvals on WhatsApp.
An ERPNext implementation puts sales, purchase, stock, accounts, HR, payroll and projects into one database. The finance head stops chasing department files, and the owner sees receivables, stock and staff cost on one screen. Acube is an Official ERPNext Partner with an office in Thiruvananthapuram, so discovery and training happen across your table.
Case studies
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
Kera Cabs
Kera Cabs — 55% of Bookings Moved Off the Phone and Into the App
DSV Global Transport and Logistics
DSV — ERPNext Asset Tagging Cut Untraceable Assets 21%
Software firms at Kazhakkoottam bill by milestone and timesheet, but hours live in one tool and invoices in another. ERPNext ties timesheets, project costs and sales invoices together, so each client's margin is visible before the contract comes up for renewal.
A hospital's pharmacy, general stores and accounts often run as three islands. With one item master, purchase orders, batch and expiry tracking and GST invoices posting straight to the ledger, the purchase committee and the accountant read the same stock figure.
Kovalam and Poovar properties swell with staff and suppliers in season. Purchase requests, supplier bills, contract staff payroll with PF and ESI, and department-wise cost centres keep a resort's costs readable when the back office is stretched.
We begin with workshops at your premises, whether that is a Technopark floor, a hospital admin block or a hotel back office. Configuration and data migration are shared between our Kochi and Thiruvananthapuram teams, training is held in person department by department, and someone from Acube is in the room on go-live day.
Discovery and process review. We sit with your team and map how work actually moves, including the workarounds.
Blueprint and fixed scope. A clear plan, an honest timeline and agreed deliverables, in writing.
Configuration and customisation. Modules, workflows, approval chains, roles and reports set up for your business.
Data migration and integration. Masters and history moved and checked, including from Tally; banking, payments and other systems connected.
Training, go-live and hypercare. Your team tests on real data, we stand beside you at launch, then support takes over.
The scope and timeline are agreed in writing before work starts.
IT/ITeS and software
Projects, timesheets, recurring invoices for retainers, multi-currency billing for overseas clients and payroll with PF and professional tax sit beside the books. That suits a company which has outgrown the tools it started with.
Healthcare and hospitals
Central purchase, pharmacy and consumable stock with batch and expiry, department cost centres, an asset record for every piece of equipment and shift-based payroll, with accounts that reach the auditor clean at year end.
Tourism and hospitality
Supplier contracts, kitchen and housekeeping stores, restaurant billing through POS, multi-property accounting and seasonal payroll. The group keeps one set of books and still sees profit by property, outlet and season.
Both. Our head office is in Kochi, at Kadavanthra and Infopark, and we have an office in Thiruvananthapuram. Discovery, training and go-live for capital-city clients are handled face to face, while development is shared across both teams.
Yes. ERPNext supports multi-currency invoicing, export invoices, e-invoicing, TDS and exchange gain or loss accounting. Timesheet-based billing and project profitability reports are standard, configured around how your contracts are actually written rather than a generic template.
Yes, and for most organisations we recommend it. Accounts, purchase and stock usually go first because everything else depends on clean masters. HR, payroll, projects and any custom workflows follow once the core is stable, each with its own sign-off.
After a first conversation about your processes, branches, users and the systems you run today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about how your business runs today, which processes should go live first and what you use now. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
Technopark, Kazhakkoottampark
State-owned IT campus founded July 1990; the park's own site lists 540 companies, 84,000+ employees and about 768 acres as of 2026, plus a Technocity phase at Pallippuram
Service companies on the campus bill by milestone and timesheet for clients in several currencies, so projects, revenue recognition and the ledger have to sit in one system rather than three.
Source: technopark.inSree Chitra Tirunal Institute for Medical Sciences and Technologyinstitution
institute of national importance with a hospital wing and a biomedical technology wing
The hospital belt that grew around institutions of this kind runs central stores, pharmacies and theatre sub-stores, which is the classic case for one item master and one ledger.
Source: sctimst.ac.inVarkala Municipalitylocal body
Cliff-side properties in this town double their staff and supplier count for a few months a year, and their books only stay readable if stock and payroll post automatically.
Places and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011