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Also serving Cannanore
Timber lorries from the ghats, distribution vans on the coastal highway, taxis waiting at Mattanur: Kannur's fleets are modest in size but poorly tracked.
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Kannur has few large transport companies. What it has is a great many small fleets. A plywood mill runs lorries bringing logs from the hills and carrying sheets to dealers. A wholesaler sends vans daily along the coast between Payyannur and Thalassery. Tourist taxi operators have multiplied since the airport opened. Each owner manages vehicles from a diary: who went where, how much diesel, when the permit is due. With five vehicles that is tolerable. With fifteen it is where the profit leaks.
Fleet and dispatch management software on ERPNext records each vehicle, its documents and its trips. Trips are planned against orders or bookings, drivers are assigned, fuel and expenses are logged per trip, maintenance is scheduled by date or kilometres, and renewals for insurance, permit, fitness and tax raise alerts. Trip cost and revenue flow into the accounts.
Fuel is the largest running cost and the least controlled. Logging fills against odometer readings for every vehicle produces a mileage figure per vehicle and per driver. Outliers show up within weeks, and the conversation with the driver is based on numbers.
A vehicle stopped at a check post with expired papers costs a fine and a lost day. Every document's expiry date held in the system, with reminders well in advance, makes a missed renewal an exception and not a routine surprise.
A lorry delivers to Kozhikode or Mangaluru and comes back empty because nobody matched it with a pending pickup. A dispatch board showing planned trips and open loads together helps the office fill more return legs.
Plywood and timber
Inward trips for logs and outward trips for sheets managed per vehicle, with transit documents attached to each trip, weighbridge figures recorded, and transport cost per load charged to the correct purchase or sale.
Tourism (Theyyam, beaches)
Bookings for airport transfers and day tours assigned to cars and drivers, duty slips generated automatically, driver allowances settled per trip, and vehicle availability visible during the crowded Theyyam months.
Construction and real estate
Tippers, mixers and earthmovers tracked by site and by hour, with fuel issued from the company's stock, operator wages, and equipment cost allocated to the project that actually used the machine.
Fleet projects are compact. After a discovery visit to your yard in Kannur to see how trips are assigned and settled today, we configure vehicles, documents, expense heads and trip formats remotely. Drivers and supervisors are trained on a simple phone entry for trip start, fuel and trip end. GPS devices, if you use them, can be integrated so that distance comes from the tracker and not from the driver's memory.
Case studies
Dumas Bakes N Meals Private Limited
Dumas Bakes N Meals — ERPNext Lifted On-Time Deliveries by Over 40%
JPC Enterprises
JPC Enterprises — ERPNext Cut Procurement Delays 40% on Offshore EPC Projects
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
Often yes, because a small fleet has no transport manager and the owner carries it all in his head. If fuel, maintenance and renewals are already under control on paper, we will say so. Usually one of the three is not, and that alone pays for the system.
The software manages trips, costs, maintenance and documents. Live location comes from GPS devices fitted to vehicles, which we can integrate so that position and distance appear within the same system. If you already have trackers installed, we check whether their data can be pulled in.
Yes. Advances given before a trip, expenses claimed with bills, batta and any incentives are recorded against the trip and settled together. Each driver has a running account, which ends the disputes that arise from settling on rough notes.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011