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Also serving Quilon
A Kollam cashew factory may have hundreds of women on piece rates with PF, ESI and welfare fund deductions, which makes payroll there a weekly feat of arithmetic done by hand.
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Labour is the heart of Kollam's economy and the hardest part to administer. Cashew factories employ large numbers of women in shelling, peeling and grading, paid by output, with statutory deductions and bonus rules of their own. Seafood plants expand and shrink their workforce with the catch. Resorts hire for the season. Wage clerks manage this with attendance books, output chits and a calculator, and any mistake is felt on the factory floor by Saturday evening.
HR and payroll software on ERPNext holds employee records, attendance, shifts, leave, salary structures, payroll processing with PF, ESI, professional tax and TDS, loans and advances, and payslips, all posting to accounts. Employees can view payslips and apply for leave from a phone. In Quilon the task is fitting this to piece-rate and seasonal work, which calls for careful configuration and occasionally customisation.
Each worker's daily output is written on a slip, totalled weekly and multiplied by a rate that varies with the section and grade of work. Recording output against the worker in the system lets wages, minimum wage top-ups and deductions compute themselves, with a slip the worker can check.
PF and ESI contributions for a large, changing workforce are compiled from registers every month. When payroll runs in the system, contribution figures and employee-wise statements come out of the same run, and new joiners or leavers are not missed.
Workers who return each season are often treated as new every time, and their history is lost. A permanent employee record with separate spells of engagement preserves service details, documents and past dues, which matters when bonus or gratuity questions arise.
Cashew processing and export
Output-based wage calculation by section, attendance for large shop-floor workforces, PF, ESI and bonus computation, advances recovered through payroll, and unit-wise labour cost reports that feed into the cost of each processed lot.
Marine fisheries and seafood
Shift and overtime handling for plants that run when the catch lands, contract and casual labour records, monsoon lay-off periods managed cleanly, and compliance statements ready for buyer social audits as well as for the labour department.
Backwater tourism
Rosters for resort and houseboat crews, service charge or tip distribution where practised, seasonal contracts, leave and weekly off tracking, and payroll across several small properties around Ashtamudi processed by one person.
Payroll touches every worker, so we move carefully. We study your wage agreements, registers and past payslips in Kollam, configure the salary structures, and run the new system in parallel with the old for at least one full cycle, comparing each employee's net pay. Only when the figures agree do we switch over. Wage clerks are trained in person, and support during the first few pay runs is close.
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Yes, with configuration and usually a modest customisation. Output is recorded per worker, salary components are computed from it using your agreed rates, and rules such as minimum wage protection can be applied. We settle this design with you before payroll work begins.
Not pointless, but optional. Office and supervisory staff generally use it for payslips and leave. For shop-floor workers, printed wage slips and a kiosk or supervisor-assisted access work better. The system serves both, and nobody is forced onto an app.
Yes. Attendance logs from most common biometric devices can be imported or synced, and then processed against shifts, holidays and leave. Where factories have separate gates for different sections, each device is mapped to its location.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011