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Also serving Quilon
In Kollam the stock is perishable, seasonal or bought months ahead from another continent, so not knowing exactly what lies in which godown is an expensive habit.
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Inventory in Kollam behaves differently from stock in a hardware shop. Raw cashew is bought in shiploads during the African harvest and consumed through the year, losing moisture and weight as it waits. Frozen seafood has a shelf life and a buyer's specification attached to every carton. Coir fibre and yarn sit with societies and weavers outside the owner's walls. Value is high, storage is scattered, and the usual record is a stock register updated in arrears.
Inventory and warehouse management software on ERPNext tracks every receipt, transfer, issue and dispatch as it happens, by warehouse, batch and, where required, serial number. It supports multiple units of measure, barcode scanning, reorder levels, stock ageing, valuation and physical count reconciliation. Since it shares a database with purchase, production, sales and accounts, the stock figure and the balance sheet finally agree. Quilon's processors and traders benefit directly.
Raw nut bought at one weight is issued months later at another. Without batch-wise records of receipt weight, moisture and storage period, normal drying loss cannot be separated from theft or error. Batch tracking with periodic reconciliation gives each lot its own traceable history.
In cold stores and kernel godowns, recent lots are stacked in front and dispatched first, while older ones quietly age at the back. Stock ageing reports and first-expiry picking rules bring old lots to attention while they can still be sold at full value.
Material sent for job work, held at a hired cold store or lying at a port warehouse often drops out of view. Treating each outside location as a warehouse in the system keeps that stock counted, valued and chased.
Cashew processing and export
Batch records for each raw nut lot with origin, test results and weight, separate warehouses for raw, in-process and graded kernels, conversion between bags, kilos and tins, and stock valuation that reflects landed cost.
Marine fisheries and seafood
Carton-level or pallet-level stock by species, grade, glaze and production date across plant freezers and hired cold stores around Neendakara and Sakthikulangara, with expiry tracking and quick retrieval of lots against a buyer's order.
Coir and allied products
Tracking of fibre, yarn and finished mats across own godowns, societies and household weaving units, using multiple units of measure, with material issued for job work reconciled against goods returned.
A warehouse system is designed standing in the warehouse. We walk your godowns in Kollam, note how goods are received, stacked, moved and picked, and set up locations, batches and units to mirror that. Opening stock is loaded from a physical count we help you plan. Storekeepers are trained hands-on, on their own racks, often with a tablet or barcode scanner.
Case studies
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Muthoot Securities Limited
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It can, if the screens are kept simple. We set up a small number of tasks such as receive, transfer, issue and count, often on a tablet or handheld scanner with few fields. Training takes place in the godown, in Malayalam, with their own items.
Yes. ERPNext supports multiple units of measure per item with conversion factors, so a purchase in bags or metric tonnes, storage in kilos and sale in tins or cartons all reconcile to one stock quantity and value.
No. Many businesses begin with manual entry on a well-designed screen and add barcode labels once the discipline is in place. RFID suits particular cases such as cold stores. It is sensible to get the process right first and automate capture second.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011