Loading…
Loading…
Also serving Quilon
Kollam has long been a district of colleges and schools, and most still collect fees, mark attendance and answer parents through registers, receipt books and a crowded office window.
Official ERPNext Partner · 100+ ERP projects · Since 2011
Or call +91 62358 66111
Photo: Arunvrparavur · CC BY-SA 4.0, cropped · via Wikimedia Commons
Trusted by 200+ organisations across India & overseas — including
Fee dues known only when the clerk totals the receipt books at the end of the week.
Outstanding by class, student and fee head visible to the principal on any morning.
Attendance marked in a register and copied into a shortage list before the examination.
Marked in the classroom, with a message home the day a student's attendance slips.
Each institution under the management keeps its own registers, staff records and accounts.
One system per institution and one consolidated view of collections, expenses and staff.
Education is one of Kollam's oldest strengths. The city and the towns around it hold engineering, arts and science colleges, nursing and polytechnic institutes and schools of every board, many run by trusts with several institutions each. Yet the administration behind the classroom is often manual: fee registers, attendance books, mark lists in Excel and a notice board.
School and college ERP software on ERPNext brings admissions, student records, programmes and courses, timetables, attendance, assessments, fee structures with online collection, a learning management system and a portal for students and parents into one platform. Staff payroll and the accounts run in the same system, giving a management one view across campuses.
Case studies
Cochin Technical College
Cochin Technical College — Custom ERP Cut Admission Processing Time by Over 60%
Competitive Cracker
Competitive Cracker — A Flutter E-Learning App That Scaled to 100K+ Installs
Dumas Bakes N Meals Private Limited
Dumas Bakes N Meals — ERPNext Lifted On-Time Deliveries by Over 40%
An example
First hour on a Tuesday at an arts and science college near the city. Each teacher marks the hour's attendance on a tablet as the roll is called, and it is done before the lecture begins. A second-year student who has missed four consecutive days is flagged, and her parent receives a message that morning rather than a shortage notice months later. At the office window the queue is shorter, because much of the term fees came in through the portal over the weekend and the receipts printed themselves. The principal sees collection against the term demand as each payment lands.
Academic calendars decide the timing. We prefer to configure during a vacation and go live with the new year, starting with admissions and fees, then attendance and examinations. Our team visits your Kollam campus for requirement sessions with office staff and faculty, and again for training. Student history is imported from your registers and verified by your office.
Discovery. Your programmes, admissions, fee structures, timetables and reporting.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Admissions, students, fees, attendance, assessments and accounts.
Data migration. Student records, fee structures and outstanding fees.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Schools
Aided, unaided and CBSE schools at Kollam, Karunagappally, Kottarakkara and Punalur handle admissions, class attendance, term and transport fees, examination marks and parent communication, with teacher payroll including PF and professional tax.
Arts, science and engineering colleges
Programme and semester structures, course registration, internal assessment, attendance shortage reports, category-wise fee collection and LMS courses with quizzes and certificates, alongside departmental stock records.
Skill and maritime training institutes
Short-course batches for marine, nursing, design and IT trades need batch scheduling, course fees, attendance, certificates and placement records, often across a few small centres under one management.
Yes. With a payment gateway connected, parents pay from the portal or a link, the receipt generates itself and the student ledger updates at once. Cash and cheque at the counter post to the same ledger, so dues stay accurate.
One, with each institution as its own company or unit. Each keeps its students, fees and accounts, and the management sees consolidated collections, expenses and staff strength. Shared services such as payroll and purchasing can run centrally.
Standard attendance, marks and fee reports are included. Formats required by a particular university, board or department differ, so we list the ones you need during scoping and build them as custom reports.
After a first conversation about your institutions, student numbers and how fees and admissions run today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about your institution, how admissions and fees run and what you use today. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
TKM College of Engineering, Karicodeinstitution
engineering college, listed on the district site
A long-established engineering college of the kind whose semester registration, internal assessment and university reporting drive most of the administrative load in a Kollam academic year.
Source: kollam.nic.inAmrita Vishwa Vidyapeetham, Amritapuri campus (Vallikavu, Clappana)institution
deemed university campus with schools of engineering, computing, business, biotechnology, ayurveda and arts
A deemed university campus with schools from engineering to ayurveda shows how many different programme structures and fee patterns one management may have to run side by side.
Source: amrita.eduSreenarayanaguru Open University, Kureepuzhainstitution
Kerala's state open university, set up in 2020 for distance education
The state open university works through study centres and distance learners, where enrolment, material despatch and examination records matter far more than a daily classroom timetable.
Source: en.wikipedia.orgPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
or write to info@acube.co
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011