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Also serving Quilon
Export refunds, import duties on raw nut, e-way bills for every lorry and books split across family firms make accounting in Kollam heavier than a single Tally file can carry.
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An accountant in a Kollam export house juggles more than most. Raw cashew arrives against letters of credit in dollars. Kernels go out under export invoices with GST refunds to claim. Domestic sales to wholesalers carry tax and e-way bills. The family usually owns three or four firms that buy from and sell to each other. All of this is commonly kept in separate Tally companies and tied together once a year by the auditor.
Accounting and GST software built on ERPNext keeps it in one place: general ledger, receivables and payables, multi-currency, bank reconciliation, GST with e-invoice and e-way bill, TDS, cost centres, budgets, and consolidated accounts across companies. Because stock, purchase and sales sit in the same system, invoices post themselves. For a Quilon business the gain is a set of books that is current every evening and not every March.
When purchases and sales are in foreign currency and the books are in a rupee-only package, gains and losses on exchange are worked out on a spreadsheet long after the event. Multi-currency accounting records each invoice and settlement at its rate and posts the difference automatically.
Many offices export data from billing, tidy it in Excel and send it to a consultant each month. With GST captured on every transaction, return data, e-invoices and e-way bills come from the same entries, and mismatches with supplier filings are visible early.
Sister concerns lend stock and money to one another informally. Multi-company accounting with inter-company entries keeps each firm's books clean while giving the family a consolidated view of profit, debt and cash across the whole group.
Cashew processing and export
Import purchase accounting with landed cost, packing credit and bank charges tracked by shipment, export invoicing in foreign currency, GST refund tracking, and profit by lot and by buyer where the stock module is also in use.
Retail and wholesale trade
High-volume GST billing, customer-wise outstanding with ageing, supplier scheme and credit note accounting, daily cash and bank reconciliation, and branch-wise profit for traders operating from Kollam town and the taluk centres.
Marine fisheries and seafood
Accounting for purchases from boats and agents with advances adjusted against landings, export receivables by buyer and currency, cold storage and freight costs allocated to shipments, and TDS handled on contractor and transport payments.
We work alongside your accountant and your auditor from the first meeting, since they know the history behind every ledger. Chart of accounts, tax setup and opening balances are agreed with them in Kollam. Migration from Tally is done as a checked step with trial balances compared. Training is in person for the accounts team, and later queries are handled remotely by people who understand Indian accounting.
Case studies
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In our experience, yes, once he sees the reports. Trial balance, ledgers, day books, GST summaries and audit trails are all available, and data exports to Excel easily. We involve the auditor during setup so the chart of accounts and reports match what he needs at year end.
Yes. With the India compliance features configured, e-invoices and e-way bills are generated from the sales invoice or delivery note without retyping on the government portal. This matters for Kollam units dispatching several lorry loads a day to ports and upcountry buyers.
You can. Some businesses begin with finance and GST, settle in, and then bring in inventory, manufacturing or payroll. The benefit grows as modules are added, since entries then flow from operations into accounts without anybody keying them twice.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011