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Also serving Quilon
Insulated fish lorries racing north from Neendakara, tippers on the Chavara coast and distributors' vans on hill roads to Punalur all cost money by the kilometre, and few owners know how much.
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Transport in Kollam serves its industries closely. Seafood must reach processing plants and airports in hours, in insulated or refrigerated vehicles. Raw cashew comes in by lorry from the ports at Kochi and Tuticorin, and kernels go back the same way. Mineral sand, clay and construction material move on tippers. Distributors send vans daily along the highway and up the Punalur road. Most fleets are small, owner-managed, and tracked through trip sheets and a driver's word.
Fleet and dispatch management software on ERPNext gives the owner a record for every vehicle and every trip. It covers vehicle documents and renewals, trip planning and dispatch, driver duties and settlements, fuel and mileage, maintenance schedules, GPS integration for live location, delivery status, and cost and profit by trip, vehicle and route. For a transporter in Quilon, the daily question of which vehicle earns and which one drains gets an answer.
Diesel is bought on credit at several pumps and reconciled loosely. Logging every fill against the vehicle with odometer readings gives mileage by vehicle and driver, and an unusual drop is visible within the week instead of being buried in a monthly bill.
A lorry stopped at a check post for an expired fitness certificate or permit loses the load's value in delay, which is serious for perishables. Document expiry dates held against each vehicle trigger reminders well ahead, so renewals become routine.
Drivers take cash for tolls, loading and food, and accounts are squared irregularly. Trip-wise advance and expense entries, settled on return against the trip sheet, keep driver balances current and end the month-end arguments.
Marine fisheries and seafood
Dispatch planning for time-critical loads from the harbours at Neendakara and Sakthikulangara, trip tracking through GPS, proof of delivery at the buyer's plant, and trip costing that includes ice, tolls and return-empty runs.
Mineral sands and ceramics
Trip and tonnage records for tippers and trucks carrying mineral sand, clay and finished goods around Chavara and Kundara, linked to weighbridge slips, with maintenance schedules suited to vehicles working in corrosive coastal conditions.
Retail and wholesale trade
Route planning for distributors' delivery vans covering shops across the district, load sheets generated from sales invoices, delivery confirmation on the driver's phone, and cost per route compared with the sales that route brings in.
We start in your Kollam transport yard, going through trip sheets, fuel bills and the vehicle file with whoever manages them today. Vehicles, drivers and routes are set up from that. GPS devices already fitted can usually be connected. Drivers need only a simple phone screen for trip start, expenses and delivery. Training is on site, and we review the first month's trip costing with you.
Case studies
Dumas Bakes N Meals Private Limited
Dumas Bakes N Meals — ERPNext Lifted On-Time Deliveries by Over 40%
Connect N Cabs Tours & Travels Pvt. Ltd.
Connect N Cabs — A Custom Travel ERP That Lifted Fleet Utilisation 35%
Muthoot Securities Limited
Muthoot Securities — MScan, the Flutter App That Cut Document Search Time by 70%
In most cases, yes. If your GPS provider offers a data interface, location and trip data can be pulled into the system and attached to the trip record. Where that is not possible, we advise on alternatives during the assessment.
With a handful of vehicles, the owner's attention is usually enough. Once there are more vehicles than the owner can personally watch, or drivers are handling cash and fuel unsupervised, records begin to pay for themselves. We will give you a frank view after seeing your operation.
Yes. For transporters who carry goods for others, trips can be invoiced by weight, distance or fixed rate, with GST, and receivables are tracked by customer. For own-use fleets, the same data simply shows up as delivery cost against sales.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011