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Also serving Quilon
Kernel prices, catch volumes and tourist arrivals shift week by week, and a Kollam owner who sees last month's numbers next month is steering by the wake.
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Ask the owner of a Kollam export house how the business is doing and the answer is a feeling, informed by the bank balance and a few phone calls. The facts exist. They are in the ERP, in Tally, in the production register and in the documentation clerk's spreadsheet. Bringing them together takes the accountant several days, so it happens once a month at best. Decisions about buying, pricing and credit are taken in between, on instinct.
Business intelligence and dashboards change the rhythm. Using Frappe Insights on top of ERPNext, and other databases where needed, we build live dashboards, KPI tracking, drill-down from totals to transactions, and scheduled reports sent by email. Managers can create their own charts without code. For a business in Quilon, the practical result is a single trusted set of numbers, seen daily, on a phone or laptop.
Sales, accounts and stores each keep their own sheet, and meetings are spent arguing over whose total is right. Dashboards drawn from one live database give everyone the same number, and drill-down to the underlying invoices settles questions on the spot.
An exporter may know the year's profit without knowing which buyers, grades or origins produced it. Analysis by lot, product, customer and period shows where margin is made and lost, which changes what gets bought and whom the sales effort favours.
A slow-paying dealer, a grade piling up in the godown or a branch with falling sales goes unseen until it hurts. Scheduled morning summaries, and custom alerts where needed, bring such exceptions to the owner early, while a phone call can still fix them.
Cashew processing and export
Dashboards for raw nut position and cover, yield by origin and supplier, grade-wise stock against open orders, realisation by buyer, and receivables in each currency, so purchase and sales decisions rest on current facts.
Marine fisheries and seafood
Daily procurement by species and landing centre, plant throughput, cold store stock by age, shipment status and buyer-wise outstanding, with season-on-season comparisons that show how this year's landings and prices differ from the last.
Retail and wholesale trade
Branch-wise sales and margin, fast and slow movers, stock cover by category, salesman performance, and customer ageing for retailers and distributors with outlets across Kollam, reviewed each morning on the owner's phone.
We begin by asking the owners and managers in Kollam which handful of numbers they would want to see every morning, and why. Those become the first dashboard. Data sources are checked for reliability, because a dashboard built on poor data does harm. Building is done remotely and reviewed with you on calls. A short session teaches your own staff to create and adjust charts.
Case studies
Dumas Bakes N Meals Private Limited
Dumas Bakes N Meals — ERPNext Lifted On-Time Deliveries by Over 40%
Connect N Cabs Tours & Travels Pvt. Ltd.
Connect N Cabs — A Custom Travel ERP That Lifted Fleet Utilisation 35%
Muthoot Securities Limited
Muthoot Securities — MScan, the Flutter App That Cut Document Search Time by 70%
To an extent. Insights can connect to other databases and imported data, so reporting over existing systems is possible. The results are only as timely and clean as the source, however. Where data sits in manual registers, an ERP has to come first.
No. Dashboards are built for you, and the tool is simple enough for an accountant or manager who is comfortable with Excel to make new charts by dragging and dropping. For deeper analysis or forecasting, our team can be called in as needed.
Access follows roles. A branch manager can be limited to his own branch, a sales head to sales data, and the owners to everything. Sensitive figures such as margins and salaries are shown only to those you nominate, and the permissions mirror those in the ERP.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
or write to info@acube.co
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011