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Also serving Trivandrum
Payroll in Thiruvananthapuram spans Technopark engineers on flexible pay, nurses on rotating shifts and seasonal hotel staff. One HR system has to handle all three without errors.
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Few districts have such a salaried workforce. The employers here are software companies with variable pay and frequent joiners, hospitals running three shifts every day of the year, hotels that double their headcount in season, and colleges with permanent, guest and contract faculty on different terms. Most run payroll in a standalone tool, disconnected from attendance and accounts.
Our HR and payroll solution is built on Frappe HR with ERPNext. It covers recruitment and onboarding, attendance with biometric integration, shifts and rosters, leave, payroll with PF, ESI, professional tax and TDS, payslips, expense claims, appraisals and employee self-service on mobile. Salary entries post to the accounts on their own.
Biometric data is exported, cleaned in Excel and keyed into payroll, with errors at each step. Direct integration brings punches into the system, applies shift and overtime rules, and feeds payable days to payroll without manual handling.
In an industry with steady attrition, exits pile up. Leave encashment, notice recovery, pending claims and asset return are calculated within the system, so a settlement takes days rather than months and the departing employee leaves without a grievance.
Payslip copies, leave balances, tax declarations and letters consume an executive's day. Self-service on the phone lets employees get these themselves and apply for leave, which managers approve with a tap. HR then has time for hiring and engagement.
Case studies
Careers World Travel & Trade Links (ManpowerIN)
ManpowerIN — A Recruitment Management Platform with a Field-Agent App
Quebec Communications Pvt. Ltd.
Quebec Communications — ERPNext HR Cut Payroll Errors 40% for a Field Workforce
Cochin Technical College
Cochin Technical College — Custom ERP Cut Admission Processing Time by Over 60%
An example
The second shift files through the gate of a garment unit at Thumba a little before two. Every punch reaches the payroll system within the minute, matched against the roster the supervisor published on Friday. Two operators who swapped duties did so through the app last week, so nobody has to explain the change at month-end. In the office, the HR executive checks the exception list: three late marks, one missed punch, one staff member on approved leave. She clears them before lunch. On the twenty-eighth the payroll runs with PF, ESI and professional tax computed, and the journal posts to the accounts the same evening.
We run your payroll in parallel with the existing method for at least one cycle and reconcile every difference before switching over. Salary structures, leave policy and holiday lists are configured with your HR head, and employees are shown the mobile app in short sessions. Our Thiruvananthapuram office handles training and biometric integration.
Discovery. Your salary structures, attendance sources, shifts, leave rules and statutory deductions.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Employees, shifts, attendance, leave, salary structures, PF, ESI, professional tax and TDS.
Data migration. Employee records, salary structures and opening balances, moved and checked.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
IT/ITeS and software
Flexible salary structures, investment declarations and TDS projections, timesheet-linked utilisation, appraisal cycles and quick onboarding for employers who hire in batches and compete hard to keep people. Hybrid staff mark attendance from the app.
Healthcare and hospitals
Rosters across day, evening and night shifts, overtime and night allowances, consultant payouts alongside staff salaries, and licence expiry reminders for clinical employees. Leave is approved against minimum staffing for each ward.
Tourism and hospitality
Seasonal and contract staff added and released cleanly, service charge distribution, multi-property attendance, and PF and ESI compliance for a workforce that changes between peak and lean months in Kovalam.
Yes. Professional tax for Kerala is deducted half-yearly according to the applicable slabs, and the labour welfare fund contribution can be set up as a salary component. PF, ESI and TDS are computed each month with the supporting reports.
In most cases. We integrate commonly used biometric and face recognition devices so that punches reach the system automatically. We check the device models during discovery and confirm what is possible before committing. Older devices sometimes need a bridge utility.
Yes. Shift types, rotation patterns and roster assignments are supported, along with shift-based allowances and overtime. Department heads plan the roster, staff see their duties on the app, and attendance is evaluated against the assigned shift.
After a first conversation about your headcount, locations, attendance sources and salary rules, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about how many people you pay, how attendance is captured and how payroll is run today. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
KINFRA International Apparel Park, Thumba (Menamkulam)park
95.83-acre KINFRA park with 3.22 lakh sq ft of standard design factories and 106 units; thrust sector is non-polluting general industry, 14 km from the airport
Standard design factories on this park run shift-based operator payrolls with overtime and statutory deductions, which is where biometric punches and roster rules have to feed payroll directly.
Source: kinfra.orgTechnopark, Kazhakkoottampark
State-owned IT campus founded July 1990; the park's own site lists 540 companies, 84,000+ employees and about 768 acres as of 2026, plus a Technocity phase at Pallippuram
Software employers hire in batches and lose people to other campuses, so onboarding, investment declarations and full-and-final settlement have to be quick and predictable.
Source: technopark.inSree Chitra Tirunal Institute for Medical Sciences and Technologyinstitution
institute of national importance with a hospital wing and a biomedical technology wing
Hospitals in this belt roster nurses and technicians around the clock, with night allowances and minimum staffing per ward that leave approval has to respect.
Source: sctimst.ac.inPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011