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Also serving Trivandrum
Laboratories, government offices and campuses in Thiruvananthapuram hold equipment bought with public money and audited every year. Asset management software keeps the register true.
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Few districts own as much equipment per square kilometre. Research-linked firms and laboratories hold instruments and test rigs. Government departments, boards and PSUs have furniture, vehicles and IT assets spread over many offices. Colleges run laboratories, libraries and computer centres. Hospitals add biomedical equipment to the list. Nearly all of it was bought with funds that someone will audit, and the register is often a bound book that last matched reality years ago.
Our asset management solution on ERPNext records each asset from purchase to disposal: category, location, custodian, warranty, insurance, depreciation posted to the accounts, maintenance schedules, transfers and physical verification. Assets can be tagged with barcodes or RFID for quick audits. For an institution in Trivandrum, it means the auditor's question about any item can be answered from a screen. Every change leaves a trail.
Assets are transferred, scrapped or taken home, and the book is never updated. Tagging each item and verifying by scanning produces a reconciled list of what exists, where it is and who holds it. Missing items are listed for management to write off or trace.
Finance calculates depreciation once a year from a fragile workbook. With the method and rate set by asset category, entries post automatically each period, and book value in the accounts always equals the register. Additions and disposals during the year are handled correctly.
Instruments fall out of calibration and service contracts lapse unnoticed. Maintenance schedules with reminders, service history and cost per asset show what is due and which equipment has become too expensive to keep. Warranty claims are no longer lost because nobody checked the date.
Aerospace and defence research
Test facilities and engineering firms supporting the research establishments track instruments, gauges and fixtures with calibration status, custodian and location, and keep records for equipment supplied by the customer separate from their own. Loaned items are tracked until returned.
Government and public administration
Departments, PSUs and societies maintain asset registers by office and funding source, record transfers between units, manage condemnation and disposal with approvals, and produce verification reports for audit. Vehicles carry their insurance, tax and fitness dates in the same record.
Higher education
Colleges and university departments tag laboratory equipment, computers and library assets, assign them to laboratories and staff, track grant-funded purchases separately and carry out annual stock verification with handheld scanners. Equipment shared between departments is booked and traced.
A project starts with a physical tagging exercise, which we can carry out with your staff or train them to do. The old register is then reconciled against what was found, and differences are put to management for a decision. Our Thiruvananthapuram office makes it practical to cover many buildings and campuses over a series of visits.
Case studies
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Barcode labels are economical and suit most offices and colleges. RFID allows many items to be read at once without line of sight, which pays off where assets are numerous or move often. We frequently recommend a mix. The survey settles it.
Yes. Each asset can carry its funding source, project or scheme, and registers can be produced for each one. Institutions in Thiruvananthapuram that receive funds from several agencies need this when submitting utilisation certificates. Reports can be filtered by year, department and funding agency.
It can be. The asset register, custody, maintenance and verification features work independently, and depreciation figures can be exported to your accounting software. You gain most when both sit in one system, but it is not a precondition. Integration can come later.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011