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Also serving Trivandrum
Thiruvananthapuram educates much of Kerala: university colleges, engineering and nursing institutions, and coaching academies. A school and college ERP joins admissions, fees, academics and accounts.
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Fee dues are compiled by hand before a governing body meeting.
The dues list is correct on any morning somebody asks for it.
Admission enquiries sit in three notebooks and a phone.
One pipeline shows how each course is filling, day by day.
Attendance is totalled when eligibility lists fall due.
Percentages run daily and parents hear early enough to act.
Education is one of the capital's largest industries, though it rarely calls itself one. The district has a state university and its affiliated colleges, engineering and medical institutions, national institutes on its outskirts, long-established schools, nursing colleges attached to hospitals, and a dense cluster of civil service and entrance coaching centres around Palayam and Pattom.
Our education ERP on ERPNext covers enquiry and admission, student records, programmes and batches, timetables, attendance, assessments, fee structures and collection, a learning management system, and portals for students and parents. Staff payroll and institutional accounts run in the same system, so a management running several institutions sees enrolment, dues and cost across all of them.
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An example
The second instalment falls due on a Monday at a college near Kariavattom. By the time the office opens, most parents have already paid through the portal over the weekend, and each receipt has posted itself to the ledger. The clerk at the counter handles the cash and cheque payers and the queue is short by half past eleven. The accountant prints a dues list that is current to the minute, with concessions and scholarships already netted off. In the afternoon the principal sees the same list grouped by programme, and the office sends reminders only to the names still on it.
We start before the admission season, not during it. Academic structure, fee rules and the student master are configured with your office staff, faculty are shown attendance and marks entry in short sessions, and parents are introduced to the portal gradually. Our Thiruvananthapuram office supports the first fee cycle and the first examination on campus.
Discovery. Your programmes, admissions, fee structures, timetables and reporting.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Admissions, students, fees, attendance, assessments and accounts.
Data migration. Student records, fee structures and outstanding fees.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Higher education
Arts, science and engineering colleges manage programmes, semesters, electives, internal assessment, university-format reports, hostel and transport fees, and accreditation data drawn from records kept through the year rather than assembled in a panic.
Healthcare and hospitals
Nursing and paramedical colleges run by hospital groups track clinical postings, logbooks and attendance across hospital departments, alongside fees and bonds, within the same system the parent hospital uses for accounts.
Government and public administration
Coaching academies preparing candidates for civil service and PSC examinations handle batch-wise admissions, test series scores, online classes through the LMS and instalment fees for students from across Kerala.
Yes. A payment gateway is integrated with the student portal, so parents pay by UPI, card or net banking, and the receipt is generated and posted to accounts immediately. Counter payments in cash or by cheque are recorded in the same ledger.
One system with separate institutions inside it. Each keeps its own students, fees and books, staff see only their own institution, and the trust office gets consolidated enrolment, collection and financial reports without duplicating masters.
Yes. The learning management system supports courses, lessons, quizzes, assignments and certificates, with progress tracked for each student. It suits coaching centres whose students live across the state and cannot always attend in person.
After a first conversation about your institutions, student numbers and how fees and admissions run today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about your institution, how admissions and fees run and what you use today. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
University of Keralainstitution
state university founded in 1937 as the University of Travancore, with campuses at Palayam and Kariavattom
Affiliated colleges have to keep marks, attendance and fee heads in the formats the university prescribes, which is why academic structure is configured before anything else is switched on.
Source: keralauniversity.ac.inIISER Thiruvananthapuram, Vithurainstitution
central science research and education institute established in 2008 on a campus about 40 km from the city
Research campuses on the district's edge draw students who live far from home, so hostel fees, transport and parent access through a portal matter as much as classroom records.
Source: en.wikipedia.orgAttingal Municipalitylocal body
Schools and arts colleges in the northern towns run on modest office staff, and a system that prepares dues lists and eligibility reports saves them the end-of-term scramble.
Places and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011