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Also serving Trivandrum
Chalai's wholesalers and the distributors who supply Thiruvananthapuram's hospitals and hotels work on thin margins and long credit. Distribution software protects both.
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Wholesale trade in the capital is older than most of its institutions. Chalai bazaar still supplies provisions, vegetables, hardware and textiles to retailers across the district and into Kanyakumari. Around it has grown a modern layer: pharmaceutical and surgical distributors serving the hospital belt, food and beverage suppliers to hotels from the city to Kovalam, and FMCG stockists covering Neyyattinkara, Nedumangad and Attingal with vans. Most run on Tally and a salesman's order book.
ERPNext for distribution manages multi-warehouse stock with batch and expiry, quotations to GST invoices, price lists and schemes, customer credit limits, van and route sales, purchase planning and margin reports by item, customer and route. A Trivandrum distributor gets one record of what was ordered, delivered, returned and collected, in place of a day book and a pile of chits.
Retailers and institutions take goods on credit that stretches unnoticed. Credit limits and overdue days checked at the time of invoicing, with ageing by salesman, let the owner decide who gets more stock before the lorry is loaded. Exceptions need the owner's approval.
Company schemes, free quantities and cash discounts are passed on from memory, and claims to the principal are missed. Pricing rules apply schemes automatically and record what was given, so every claim can be raised with evidence. Pending claims are listed by principal.
A van leaves with stock and comes back with cash, credit bills and returns. Loading the van as a warehouse and reconciling sales, collections and unsold stock at day end closes the gap where losses hide. Shortages are traced to a day and a route.
Healthcare and hospitals
Pharmaceutical and surgical distributors supplying hospitals and clinics need batch and expiry on every line, near-expiry returns to the manufacturer, rate contracts for institutions and quick answers to availability queries. Tender supplies to government hospitals are tracked order by order.
Tourism and hospitality
Suppliers of food, beverages, linen and housekeeping material to hotels and resorts handle standing orders, contract prices by property, daily deliveries and consolidated monthly statements for each hotel group. Short-dated items are pushed before they expire, and returns from kitchens are recorded.
Ports and logistics
Importers and traders planning to bring goods in through Vizhinjam will need landed cost per consignment, covering freight, duty and clearing charges, so selling prices reflect the true cost of each shipment. Currency differences are accounted properly.
We begin with your item and customer masters, cleaning duplicate names and fixing units, since distribution data is usually messy. Billing goes live first, then purchases, schemes and van sales. Salesmen are trained on the mobile order screen on their own beats. Our Thiruvananthapuram team is on hand at your godown during the first week of invoicing.
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Yes. Field staff see the customer's outstanding, price list and available stock, and book the order from the shop. It reaches the godown for picking before the salesman returns, which shortens delivery time across Thiruvananthapuram's crowded routes. Collections are recorded on the same screen.
Yes. Items are grouped by brand or principal, and sales, schemes, claims and margins can be reported for each. You can see which company's business actually pays for the working capital and van costs it consumes. Dead stock is shown brand by brand.
It is possible but seldom wise, since the same invoice would then live in two places. ERPNext's accounting covers what Tally does, including GST. Most distributors move fully once their auditor has seen the reports. Opening balances are brought across from Tally.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011