Loading…
Loading…
Also serving Trivandrum
Chalai's wholesalers and the distributors who supply Thiruvananthapuram's hospitals and hotels work on thin margins and long credit. Distribution software protects both.
Official ERPNext Partner · 100+ ERP projects · Since 2011
Or call +91 62358 66111
Photo: Shishirdasika · CC BY-SA 4.0, cropped · via Wikimedia Commons
Trusted by 200+ organisations across India & overseas — including
Wholesale trade in the capital is older than most of its institutions. Chalai bazaar still supplies provisions, vegetables, hardware and textiles to retailers across the district. Around it has grown a modern layer: pharmaceutical and surgical distributors serving the hospital belt, food and beverage suppliers to hotels, and FMCG stockists covering Neyyattinkara, Nedumangad and Attingal with vans.
ERPNext for distribution manages multi-warehouse stock with batch and expiry, quotations to GST invoices, price lists and schemes, customer credit limits, van and route sales, purchase planning and margin reports by item, customer and route. A distributor gets one record of what was ordered, delivered, returned and collected, in place of a day book and a pile of chits.
Case studies
Cochin Technical College
Cochin Technical College — Custom ERP Cut Admission Processing Time by Over 60%
Connect N Cabs Tours & Travels Pvt. Ltd.
Connect N Cabs — A Custom Travel ERP That Lifted Fleet Utilisation 35%
Muthoot Securities Limited
Muthoot Securities — MScan, the Flutter App That Cut Document Search Time by 70%
Retailers and institutions take goods on credit that stretches unnoticed. Credit limits and overdue days checked at the time of invoicing, with ageing by salesman, let the owner decide who gets more stock before the lorry is loaded.
Company schemes, free quantities and cash discounts are passed on from memory, and claims to the principal are missed. Pricing rules apply schemes automatically and record what was given, so every claim can be raised with evidence.
A van leaves with stock and comes back with cash, credit bills and returns. Loading the van as a warehouse and reconciling sales, collections and unsold stock at day end closes the gap where losses hide, and traces a shortage to a route.
An example
The Nedumangad van returns to a Chalai godown a little after six. The driver hands over collections, and the salesman closes his beat on the phone: nine invoices billed at the shop, two orders booked for tomorrow, one crate of short-dated stock brought back. Because the van was loaded as its own warehouse in the morning, the unsold quantity is reconciled against the load sheet in a few minutes and a shortage of four cartons is traced to a single delivery. The accountant sees the day's collection against outstanding, and the buyer's reorder list for the hill beat is printed before the shutters come down.
We begin with your item and customer masters, cleaning duplicate names and fixing units, since distribution data is usually messy. Billing goes live first, then purchases, schemes and van sales. Salesmen are trained on the mobile order screen on their own beats, and our Thiruvananthapuram team is at your godown during the first week.
Discovery. Your customers, price lists, routes, warehouses and how orders are taken.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Price lists, schemes, sales orders, delivery, credit limits and collections.
Data migration. Customers, items, price lists, opening stock and outstanding balances.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Healthcare and hospitals
Pharmaceutical and surgical distributors supplying hospitals and clinics need batch and expiry on every line, near-expiry returns to the manufacturer, rate contracts for institutions and quick answers to availability queries.
Tourism and hospitality
Suppliers of food, beverages, linen and housekeeping material to hotels and resorts handle standing orders, contract prices by property, daily deliveries and consolidated monthly statements for each group, with short-dated items pushed first.
Ports and logistics
Importers and traders bringing goods in through Vizhinjam need landed cost per consignment, covering freight, duty and clearing charges, so selling prices reflect the true cost of each shipment rather than an average.
Yes. Field staff see the customer's outstanding, price list and available stock, and book the order from the shop. It reaches the godown for picking before the salesman returns, which shortens delivery time across crowded city routes.
Yes. Items are grouped by brand or principal, and sales, schemes, claims and margins can be reported for each. You can see which company's business actually pays for the working capital and van costs it consumes.
It is possible but seldom wise, since the same invoice would then live in two places. ERPNext's accounting covers what Tally does, including GST. Most distributors move fully once their auditor has seen the reports.
After a first conversation about your customers, price lists, warehouses and how orders are taken today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about how orders come in, how you price and how collections are followed up. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
Chalai (Chala) marketmarket
the city's oldest bazaar, a 2 km stretch from East Fort to Killipalam selling groceries, vegetables, flowers, gold, hardware and textiles
Two kilometres of bazaar from East Fort to Killipalam, feeding retailers across the district, is where credit terms and van loads are decided every morning and reconciled every evening.
Source: en.wikipedia.orgNedumangad public and wholesale marketmarket
the district's main market for hill produce such as pepper and rubber, with an agriculture-department wholesale market
The district's main market for hill produce such as pepper and rubber sets the rhythm for beats into the eastern taluks, where orders are booked at the shop rather than in the office.
Source: en.wikipedia.orgKochuveli (Thiruvananthapuram North) railway stationtransport
secondary long-distance terminal beside the Kochuveli industrial area
A long-distance terminal beside an industrial area makes the northern stretch a natural place for a depot, and stock held there needs to be visible from the main godown.
Source: trivandrum.nic.inPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
Everything about Wholesale Distribution All solutions in Thiruvananthapuram
More solutions in Thiruvananthapuram
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
or write to info@acube.co
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011