Loading…
Loading…
Also serving Trivandrum
Tourist coaches, Technopark staff cabs and the trucks that Vizhinjam will need all run on Thiruvananthapuram's roads. Fleet software tells their owners which vehicles actually earn.
Official ERPNext Partner · 100+ ERP projects · Since 2011
Or call +91 62358 66111
Photo: Shishirdasika · CC BY-SA 4.0, cropped · via Wikimedia Commons
Trusted by 200+ organisations across India & overseas — including
Transport in this district has three distinct customers. Tour operators run coaches, tempo travellers and cars between the airport, Kovalam, Varkala, Ponmudi and onwards. Staff transport contractors move IT employees to and from Kazhakkoottam on fixed shifts. And with the seaport working at Vizhinjam, container trailers and goods carriers are becoming a serious business.
Our fleet and dispatch solution on ERPNext holds every vehicle's documents, assigns trips and drivers, records fuel and maintenance, integrates with GPS tracking, captures proof of delivery, and works out cost and profit per trip and per vehicle. The first benefit is simple: permits, insurance and fitness renewals stop being missed.
Case studies
Kera Cabs
Kera Cabs — 55% of Bookings Moved Off the Phone and Into the App
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
Connect N Cabs Tours & Travels Pvt. Ltd.
Connect N Cabs — A Custom Travel ERP That Lifted Fleet Utilisation 35%
A vehicle stopped at a check post with a lapsed permit or insurance costs a day's earnings and a fine. Expiry dates for every document are tracked per vehicle, and reminders reach the right person well ahead of time.
Fuel is the largest running cost, and slips from different pumps are impossible to audit by hand. Fuel entries matched with GPS distance give mileage per vehicle and per driver, and the outliers become obvious within a month.
Trip advances, tolls, parking and batta are settled from crumpled paper at month-end. Recording advances and expenses against each trip makes driver settlement a printed statement rather than a negotiation, with a date and a trip number on every line.
An example
The dispatcher at a yard near Thampanoor opens the allocation board before dawn. Nine airport pickups are listed against arrival times, two coaches are down for a Ponmudi day trip, and one tempo traveller is blocked because its fitness certificate expires this week. He reassigns that job and sends the vehicle for renewal, which the system had flagged a fortnight ago. Drivers receive their trip details on the phone with the guest's name and pickup point. By nine o'clock the first trips are closed with distance from the tracker, and yesterday's fuel entries have already produced a mileage list for the workshop supervisor.
We load your vehicle and driver masters with document dates first, because that gives value from day one. Trip planning, fuel and maintenance follow, then GPS integration and billing. Dispatchers and supervisors are trained at your yard. From our Thiruvananthapuram office, operators in the city, Attingal or Neyyattinkara are a short drive away.
Discovery. Your vehicles, drivers, trips, fuel and maintenance, and how dispatch runs today.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Vehicles, trips, dispatch, fuel and maintenance logs, and trip costing.
Data migration. Vehicle and driver records, service history and running contracts.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Ports and logistics
Trailer and truck operators serving Vizhinjam and the highway corridor plan trips, track containers, record detention and halting charges, bill customers from trip data and see cost per kilometre for each vehicle.
Tourism and hospitality
Tour transport operators schedule vehicles against bookings from hotels and agents, avoid double allocation in peak season, record driver duty hours, and invoice each agent from completed trip sheets.
IT/ITeS and software
Employee transport contractors manage route rosters across shifts, vehicle and driver compliance records that their clients audit, and monthly billing per route or per kilometre with the supporting logs attached.
In most cases. We integrate with GPS providers that offer an API, bringing location, distance and halt data into the trip record. If your current provider does not expose data, we will explain the options before you commit.
Yes. Vehicles are grouped by type, and each group can have its own trip format, rate structure and cost heads. Mixed fleets are common around the airport road, and the owner's dashboard can show both together.
Service schedules are set by kilometres or by date for each vehicle. The system raises a reminder when a service falls due, records parts and labour on a job, and keeps a history that also helps when the vehicle is sold.
After a first conversation about your fleet size, the trips you run and how dispatch and costing work today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about your fleet, how trips are assigned and where costs are hard to see. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
KSRTC Central bus station, Thampanoortransport
main state-transport bus terminal; the district site lists 11 KSRTC depots including East Fort, Pappanamcode, Vizhinjam, Nedumangad and Kaniyapuram
Private operators work the same corridors as the depots listed around the district, and their schedules are built around the arrival and departure peaks at this terminal.
Source: trivandrum.nic.inThiruvananthapuram International Airport, Shanghumughamtransport
international airport about 4 km from the city with domestic and international terminals
Airport transfers are the backbone of the tour transport trade here, and they have to be allocated against flight times rather than against a driver's convenience.
Source: trivandrum.nic.inVizhinjam International Seaporttransport
deepwater container transshipment port developed by the state under a landlord PPP model; commercial operations from 2024, direct EXIM cargo from August 2026
Direct import and export cargo from the port means trailers waiting at gates, so detention, halting and turnaround per vehicle become billable facts instead of arguments.
Source: vizhinjamport.inPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
Everything about Fleet & Dispatch All solutions in Thiruvananthapuram
More solutions in Thiruvananthapuram
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
or write to info@acube.co
Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011