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Also serving Vizag
Books in Visakhapatnam carry port reimbursements, TDS from public sector buyers, retention money and export invoices together, and plain accounting packages strain under that load.
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An accountant in Visakhapatnam deals with situations a simple trading firm never meets. A clearing agent pays port and line charges on the customer's behalf and must recover them exactly. A contractor's bill to the refinery comes back with TDS, retention and penalties deducted, and the ledger must show why the receipt is smaller than the invoice. A software firm at Rushikonda invoices abroad in dollars under a letter of undertaking.
ERPNext accounting handles these inside one ledger: GST-compliant invoicing, e-invoice and e-way bill generation, TDS, multi-currency, cost centres, budgets, bank reconciliation and multi-company consolidation. Since sales, purchase and stock live in that one system too, the accounts are a by-product of daily work and not a separate month-end reconstruction from vouchers.
Large buyers deduct TDS, retention and sundry recoveries before paying. Without proper heads for each, the customer ledger fills with unexplained differences. We set up deduction accounts and payment entry templates so that every short receipt is explained at the time it is booked.
Logistics firms that pay duties and terminal charges for clients often pass them through the revenue account, inflating turnover and confusing GST. Separate treatment for pure-agent reimbursements keeps income, tax and recoverables distinct and reconciled by job.
When invoices are made in one tool and accounts kept in another, return filing begins with a reconciliation exercise. With e-invoices raised from the ERP itself, the sales register, the portal data and the ledger agree from the first day.
Port and maritime logistics
Job-wise income and expense, reimbursement tracking, vendor bills from lines and transporters matched to each consignment, and receivable ageing by customer, so a forwarder knows which accounts are funding other people's cargo.
Oil refining and petrochemicals contractors
Running bills with retention, security deposits and TDS receivable tracked to the work order, cost centres by site, and statements that show what each contract has actually earned after deductions.
IT, ITeS and fintech
Multi-currency export invoicing, recurring invoices for retainers, expense claims, project-wise profitability and consolidated accounts for groups with more than one entity, ready for investors and auditors without spreadsheet rework.
Accounting rollouts for Visakhapatnam firms are handled remotely from Kochi in close contact with your accountant and your auditor. We agree the chart of accounts, tax templates and opening balances over calls, migrate the data, and run a parallel period where needed. A visit is planned for user training and the first month-end close, since that is when questions come thick and fast.
Case studies
Connect N Cabs Tours & Travels Pvt. Ltd.
Connect N Cabs — A Custom Travel ERP That Lifted Fleet Utilisation 35%
Adventure Sports Cover 360 (ASC360)
ASC360 — ERPNext + Mobile App Cut Policy Issuance Time 70%
Indus Motor Company Private Limited
Indus Motor — ERPNext Cut Stock-Outs 40% Across Showrooms
Rarely. Auditors need a trial balance, ledgers, registers and supporting documents, all of which ERPNext produces and exports. We usually give the auditor a read-only login and a short walkthrough. Most find drill-down from a balance to the source invoice quicker than before.
Yes. Multiple companies and multiple GSTINs run in one system with separate books and consolidated reports. This suits Visakhapatnam groups that keep trading, transport and services under different registrations but want a single view of cash and profit.
Yes. Both are generated from the sales invoice and delivery documents through the government interfaces, and the reference numbers are stored on the record. For despatch-heavy firms around Gajuwaka and the port, that removes a daily round of double entry.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011