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Also serving Vizag
Trailers hauling coils from the steel plant, tippers running between the ports and stockyards, tankers leaving the refinery: Vizag's fleets are busy, and most owners cannot say what a trip earned.
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Transport is the connective tissue of Visakhapatnam. Every tonne through Visakhapatnam and Gangavaram ports and every dispatch from the Gajuwaka industrial belt moves by road for some part of its journey, along NH16 towards Chennai or Kolkata or inland to Chhattisgarh and Odisha. Fleet owners range from a family with ten trailers to operators with several hundred vehicles on contract to large shippers.
Our fleet and dispatch software on ERPNext records each trip with its vehicle, driver, route, load, freight, advances and expenses. It maintains vehicle documents, tyres, service schedules and fuel records. GPS feeds can be integrated for live position. Driver settlements, customer invoices and vendor payments all flow into the accounts, giving profit per trip, per vehicle and per route.
Cash given for diesel, tolls, loading and police expenses is settled weeks later from a bundle of slips. Trip-linked advances and expense entries settle each journey when the vehicle returns, and unusual claims stand out against the route's norm.
A lapsed permit, fitness certificate or insurance policy means a detained vehicle and a penalty. Reminders for every vehicle document, raised well ahead of the due date, keep the fleet legal without depending on one person's diary.
Waiting time at port gates and plant weighbridges is a fact of life here, yet few owners measure it. Trip records with gate-in, loading and gate-out times reveal which customers and locations cost the fleet most in detention.
Port and maritime logistics
Container and bulk cargo movements planned against vessel schedules, trips tied to the customer's job, detention and waiting charges recorded, and consolidated freight invoices raised per customer with supporting trip sheets.
Steel transport
Trailer fleets carrying coils, billets and structurals track weight carried, freight by tonne and distance, return loads, tyre life on heavy-haul routes, and cost per kilometre for each vehicle.
Oil refining and petrochemicals distribution
Tanker operators record product, quantity loaded and delivered, calibration and safety certificate validity for each vehicle, driver training and licence records, and trip-wise shortage where it arises.
We set up fleet systems for Visakhapatnam operators remotely from Kochi, starting with vehicle, driver and customer masters and your freight rate structures. Dispatch staff are trained over video on real trips from the current week. If you want a driver app or GPS integration, that is scoped separately. A visit to your transport yard is planned when the dispatch process is complex or the office team is large.
Case studies
Connect N Cabs Tours & Travels Pvt. Ltd.
Connect N Cabs — A Custom Travel ERP That Lifted Fleet Utilisation 35%
Adventure Sports Cover 360 (ASC360)
ASC360 — ERPNext + Mobile App Cut Policy Issuance Time 70%
Indus Motor Company Private Limited
Indus Motor — ERPNext Cut Stock-Outs 40% Across Showrooms
In most cases, yes. If your GPS provider offers a data interface, we bring position and movement history into the trip record, and can set geofences for the port gates, plant and customer locations your vehicles visit regularly.
Yes. Market vehicles are handled as supplier trips with the agreed hire charge, advance and balance payable, while the customer is billed as usual. Your margin on each hired trip is visible separately from trips run by your own vehicles.
Not necessarily. The system works with dispatch staff entering trips and expenses. A driver app for trip updates and proof of delivery is an optional addition built by our Flutter team, and it makes sense once the office process has settled.
Get a clear plan, an honest timeline, and a fixed scope. Talk to a real expert today — whether or not you work with us.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011