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Also serving Vizag
Trailers hauling coil from the steel plant, tippers between Gangavaram and the stockyards, tankers out of the refinery gate: Visakhapatnam fleets are busy, and few owners can say what a trip earned.
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Transport is the connective tissue of Visakhapatnam. Every tonne through the two ports and every dispatch out of the Gajuwaka industrial belt travels by road for part of its journey, along NH16 towards Chennai or Kolkata, or inland to Odisha and Chhattisgarh. Owners range from a family with ten trailers to operators running several hundred vehicles on contract.
Our fleet and dispatch software on ERPNext records each trip with its vehicle, driver, route, load, freight, advances and expenses. It holds vehicle documents, tyres, service schedules and fuel. A GPS feed can be brought in for position. Driver settlements, customer invoices and vendor payments all reach the accounts, which gives profit per trip, per vehicle and per route.
Case studies
Kera Cabs
Kera Cabs — 55% of Bookings Moved Off the Phone and Into the App
Kerala State Road Transport Corporation (KSRTC)
KSRTC — ERPNext Courier System Delivered ₹1 Crore in Profit
Connect N Cabs Tours & Travels Pvt. Ltd.
Connect N Cabs — A Custom Travel ERP That Lifted Fleet Utilisation 35%
Cash handed over for diesel, tolls and loading is reconciled weeks later. Advances and expenses tied to the trip settle when the vehicle returns, and a claim that sits outside the route's usual pattern stands out instead of being paid quietly.
A lapsed permit, fitness certificate or policy means a detained vehicle and a penalty far from home. Reminders for every document on every vehicle, raised well before the date, keep the fleet legal without depending on one person's diary.
Queues at port gates and plant weighbridges are a fact of life in Visakhapatnam, yet few owners put a figure on them. Trip records carrying gate in, loading and gate out times show which customers and which locations cost the fleet most.
An example
A haulage operator keeps its yard in Gopalapatnam mandal and runs tippers between Gangavaram Port and a stockyard on the far side of the city. On Tuesday the dispatcher opens the day's plan: eight vehicles, two round trips each. A driver reports and is issued a trip carrying the customer, the material and a diesel advance, so the amount is on his sheet before he moves. He clears the port gate at half past nine and the weighbridge slip is entered against that trip. His second run waits an hour and a half inside the gate, and the hour and a half is recorded rather than forgotten. In the evening his advance, his tolls and his freight settle together.
We set fleet systems up for Visakhapatnam operators remotely from Kochi, beginning with vehicle, driver and customer masters and your freight rate structures. Dispatch staff are trained over video on real trips from the current week. A driver app or a GPS integration is scoped separately. We plan a visit to the yard when the dispatch process is complicated or the office team is large.
Discovery. Your vehicles, drivers, trips, fuel and maintenance, and how dispatch runs today.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Vehicles, trips, dispatch, fuel and maintenance logs, and trip costing.
Data migration. Vehicle and driver records, service history and running contracts.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Port and maritime logistics
Container and bulk movements planned against vessel schedules, trips tied to the customer's job, detention and waiting recorded as they happen, and one freight invoice per customer with the trip sheets standing behind it.
Steel transport
Trailer fleets carrying coil, billets and structurals track weight moved, freight by tonne and distance, return loads, tyre life on heavy haul routes and cost per kilometre for each vehicle.
Oil refining and petrochemicals distribution
Tanker operators record the product, quantity loaded and delivered, calibration and safety certificate validity per vehicle, driver licence and training records, and shortage on the trip where it arises.
In most cases, yes. If your provider offers a data interface we bring position and movement history into the trip record, and geofences can be set for the port gates, the plant and the customer locations your vehicles visit regularly.
Yes. A market vehicle becomes a supplier trip with the agreed hire charge, advance and balance payable, while the customer is billed as usual. Your margin on a hired trip is visible separately from trips run on your own vehicles.
Not at the start. The system works with dispatch staff entering trips and expenses from the office. A driver app for trip updates and proof of delivery is an optional addition from our Flutter developers, worth adding once the office routine has settled.
After a first conversation about your fleet size, the trips you run and how dispatch and costing work today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about your fleet, how trips are assigned and where costs are hard to see. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
Gangavaram Porttransport
deep-water port south of the city, 18 m draft, 9 berths, handling coal, iron ore and general cargo
A deep water port south of the city with nine berths handling coal, iron ore and general cargo, where road fleets queue for loading and waiting time decides whether the day's trips were worth running.
Source: en.wikipedia.orgVisakhapatnam Steel Plantpark
India's first shore-based integrated steel plant, a central public-sector undertaking under the Ministry of Steel; commissioned 1992 at 3 MTPA, now rated 7.3 MTPA.
A shore based integrated steel plant under the Ministry of Steel, whose inbound raw material and outbound coil and structurals keep a large share of the district's trailer fleet occupied all year.
Source: en.wikipedia.orgGopalapatnam mandallocal body
An inland mandal on the highway side of the district, where transport yards, workshops and long haul parking sit within reach of both ports and NH16.
Places and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011