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Also serving Vizag
Vizag is north Andhra's education city, and its schools, junior colleges and professional institutes handle admissions and fees at a scale that registers and spreadsheets cannot keep up with.
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Students arrive in Visakhapatnam from Srikakulam, Vizianagaram, the agency areas and across the Odisha border. The city has long-established universities, engineering and management institutes, a dense layer of junior colleges and coaching centres preparing for entrance examinations, and international and state-board schools in the expanding suburbs. Many are run by societies and trusts with several campuses, hostels and transport fleets, all sharing a small administrative office.
Our education ERP on ERPNext brings admissions, student records, programmes and batches, attendance, examinations and results, fee structures and collection, hostel and transport fees, staff payroll and the institution's accounts into one system. Parents and students get a portal for attendance, results, dues and announcements. The Frappe learning module adds online courses and quizzes where they are wanted.
Term fees, hostel charges, bus fees, concessions and scholarships produce a complicated ledger for each student. When it lives in a register, the management cannot see total dues. Student-wise fee schedules with online payment and automatic receipts make outstanding amounts visible by class and campus.
Enquiries arrive in a rush after results are announced, and follow-up depends on paper forms and memory. An admission pipeline records each enquiry, its counselling stage, documents and seat allotment, so no prospective student is forgotten in the busiest fortnight of the year.
Groups with institutions in the city and in nearby towns receive figures in different formats at different times. A shared system gives the trust the same attendance, fee and expense reports for every campus, along with a consolidated picture.
Schools and junior colleges
Class and section management, daily attendance with messages to parents, test marks for frequent assessments, term-wise fee collection with bus and hostel components, and teacher payroll with statutory deductions.
Engineering, management and degree colleges
Programme and semester structures, course registration, internal assessment and results, scholarship and reimbursement tracking against fee dues, placement records, and department-wise budgets within the institution's accounts.
Maritime, technical and skill training institutes
Short-course batches for the port, shipbuilding and tourism trades, with trainee documents, attendance requirements for certification, sponsor or employer billing, and certificates issued from the same record.
For an institution in Visakhapatnam we time the project around the academic calendar, aiming to have fees and admissions live before the intake begins. Setup and data migration are done remotely from Kochi with your office staff. We visit to train the administrative team, accounts staff and a core group of teachers, who then bring their colleagues along. Support afterwards is by phone, tickets and screen sharing.
Case studies
Connect N Cabs Tours & Travels Pvt. Ltd.
Connect N Cabs — A Custom Travel ERP That Lifted Fleet Utilisation 35%
Adventure Sports Cover 360 (ASC360)
ASC360 — ERPNext + Mobile App Cut Policy Issuance Time 70%
Indus Motor Company Private Limited
Indus Motor — ERPNext Cut Stock-Outs 40% Across Showrooms
Yes. A payment gateway is integrated with the fee schedule, so a parent pays from the portal or a link, the receipt is generated automatically and the student's dues update at once. Counter payments in cash or cheque continue to be recorded at the office.
Yes. The fee structure can split what the student owes from what is expected from a scholarship or reimbursement scheme. Each part is tracked separately, so the institution knows how much is pending from families and how much from the government.
Yes. Multiple campuses operate in one system, each with its own students, staff and accounts, and with group-level reports for the management. Access is restricted so that each campus office sees only its own data.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011