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Also serving Vizag
Visakhapatnam draws students from Srikakulam, Vizianagaram, the agency mandals and across the Odisha border, and its schools and colleges run admissions and fees at a scale a register cannot follow.
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Fee dues sit in a register and only the accounts clerk knows the total
Student wise schedules show outstanding by class, campus and hostel
Enquiries after the results are chased from paper forms and memory
Every enquiry carries a stage, a document list and a person following it
Each campus sends its own format at its own time
One set of attendance, fee and expense reports, and a consolidated view
The city has long established universities and professional institutes, a dense layer of junior colleges and coaching centres, and state board and international schools out in the suburbs. Many are run by societies and trusts with two or three campuses, a hostel and a bus fleet, all run from one small office.
Our education ERP on ERPNext brings admissions, student records, programmes and batches, attendance, examinations, fee structures and collection, hostel and transport charges, staff payroll and the institution's accounts into one system. Parents and students get a portal for attendance, results, dues and notices, and the Frappe learning module adds online courses.
Case studies
Cochin Technical College
Cochin Technical College — Custom ERP Cut Admission Processing Time by Over 60%
Competitive Cracker
Competitive Cracker — A Flutter E-Learning App That Scaled to 100K+ Installs
Connect N Cabs Tours & Travels Pvt. Ltd.
Connect N Cabs — A Custom Travel ERP That Lifted Fleet Utilisation 35%
An example
A junior college near the beach road reopens its admission desk the morning the results are out. Parents arrive with mark sheets, and the counsellor enters each enquiry on a tablet as she talks: stream wanted, marks, the town the family travels from, hostel seat or not. By the afternoon the list sorts itself by stage, and the three students whose documents are incomplete rise to the top. A clerk sends a payment link to the families who confirmed, and four pay before evening. At closing time the principal sees how many seats remain in each stream, which is the only question the management asks that week.
For an institution in Visakhapatnam we time the work around the academic calendar, with fees and admissions live before the intake opens. Setup and migration run remotely from Kochi with your staff, and we visit to train the administration, the accounts desk and a core group of teachers. Support afterwards is by ticket, phone and screen sharing.
Discovery. Your programmes, admissions, fee structures, timetables and reporting.
Blueprint and fixed scope. A clear plan, the deliverables and the timeline, agreed in writing before configuration starts.
Configuration. Admissions, students, fees, attendance, assessments and accounts.
Data migration. Student records, fee structures and outstanding fees.
Training, go-live and support. Your team tests on real data, we stand beside you at launch, then support continues under a plan.
The scope and timeline are agreed in writing before work starts.
Schools and junior colleges
Class and section management, daily attendance with a message to the parent, marks for frequent assessments, term wise fees with bus and hostel components, and teacher payroll.
Engineering, management and degree colleges
Programme and semester structures, course registration, internal assessment and results, scholarship and reimbursement tracked against dues, placement records and department budgets.
Maritime, technical and skill training institutes
Short course batches for the port, shipbuilding and tourism trades, with trainee documents, the attendance a certificate requires, sponsor billing, and certificates issued from the same record.
Yes. A payment gateway sits on the fee schedule, so a parent pays from the portal or a link, the receipt generates itself and the dues update immediately. Counter payments in cash or cheque are recorded in the same place.
Yes. The fee structure separates what the family owes from what a scholarship or reimbursement scheme is expected to cover, and each part is tracked on its own, so the office knows what is pending from parents and from the department.
Yes. Several campuses run in one system, each with its own students, staff and accounts, and group level reports for the trust. Access is restricted so each campus office sees only its own data.
After a first conversation about your institutions, student numbers and how fees and admissions run today, we agree the scope and send you a written quotation. The price, the deliverables and the timeline are fixed against that scope before any work starts, so nothing grows without your sign-off.
You speak to someone who does this work, not a call centre. They ask about your institution, how admissions and fees run and what you use today. If it looks like a fit, we agree the scope and put it in writing, with the timeline, before any work starts. If it does not, we tell you.
Andhra Universityinstitution
state university founded 1926, with colleges of engineering, science, arts and commerce, law and pharmacy
A state university founded in 1926, with colleges of engineering, science, law and pharmacy, whose presence is much of why families across north Andhra send their children to Visakhapatnam to study.
Source: en.wikipedia.orgDamodaram Sanjivayya National Law Universityinstitution
state national law university
A national law university in the city draws an entrance coaching layer around it: institutes with fixed batches, test series and fee plans tracked student by student.
Source: en.wikipedia.orgIndian Maritime University, Visakhapatnam campusinstitution
campus of the central maritime university
A campus of the central maritime university sits beside the port and shipyard trades, where short course institutes issue certificates that depend on attendance being recorded properly.
Source: en.wikipedia.orgPlaces and organisations are named for local context only. Acube Innovations is not affiliated with or endorsed by them.
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Kochi (Kadavanthra & Infopark) · Thiruvananthapuram · across India & overseas · In business since 2011